Working with the Script Maker

1
Working with the Script Maker

• Description
• This tutorial will illustrate how to create a
  vbscript that will
• Add Fields to a MARC File
• Modify a MARC Field
• Will illustrate how to execute the script.

Note Scripts generated by the script maker
currently only work with files in MARC format.
If you do not have a MARC file, you can download
an example MARC file at http//www.onid.orst.edu/
reeset/marcedit/tutorials/ex_marc.mrc
2
Table of Contents
This tutorial will covering the following topics.
To get the most out of this tutorial, please
open MarcEdit and follow along.

• Opening the Script Maker
• System Requirements
• Testing your system
• Creating a vbscript
• Adding a field
• Modifying a field
• Saving the Script
• Running the script
• Conclusion

3
Getting Started

• To open MarcEdit, simply click on the MarcEdit
  Icon on your Desktop or select MarcEdit from
  Start/Programs/MarcEdit.
• When MarcEdit opens, it will look like the
  picture below.

4
Opening the MarcEdit Script Maker

• The MarcEdit Script Maker can be opened from two
  locations. The Script Maker can be opened by
  either clicking on Add-Ins/Script Maker or by
  clicking on Start/Programs/MarcEdit/Script Maker.
  (See below)

5
Script Maker System Requirements

• The MarcEdit Script Maker currently only
  generates vbscript files. Vbscript files are
  script files that can be run natively on most
  Windows systems. By default, Windows 98SE,
  Windows ME, Windows 2000 and Windows XP have the
  Windows Scripting Host (WSH) installed, allowing
  users to execute script files. Users who have
  installed Internet Explorer 5 also have the WSH
  installed by default. However, if you are unsure
  if you have the WSH on your system, try to
  execute the test file belowhttp//www.onid.orst.
  edu/reeset/marcedit/html/test.vbsYou will
  prompted to Open or Save the file. Click open.
  If you have the WSH installed, you will see the
  message below. If you do not see this message,
  you can download the WSH from http//msdn.microso
  ft.com/scripting/

6
Creating a vbscript

• When you open the Script Maker, you will see the
  following startup screen.

7
Creating a vbscript Adding a Field
When a user wants to add or delete a field, the
user has a number of options. First, the user
has the ability to add or delete a field using a
conditional argument. This is what the If
checkbox is for. For this tutorial, we will not
be using a conditional, so you would not what to
check this box. Rather, for this tutorial, we
will simply tell the script to add a 049 with the
following data in the aWOSA.

• To add this data, do the following
• Type or select 049 from the combo box called
  Field
• Since the 049 has blank indicators, leave the
  indicators as \\
• In field data, enter the data that should be in
  the 049 field. By default, all data entered into
  the Field Data textbox is placed in the a unless
  otherwise specified.
• Go to the next slide to see how the fields should
  look.

8
Adding a Field Screenshot
To use these parameters, click the Add Field
button. Go to the next slide to see what the
window should look like now.
9
Adding a Field Screenshot
Once you click on the Add Field button, the add
field arguments are transferred to the Parameters
area.
10
Modifying a field
Once you have clicked the Add Field Button, click
on the Modify Field Tab. This will bring up the
following tab.
11
Modifying a field
The modifying field button is much like the Edit
subfield function in MarcEdit. For this
tutorial, we are going to add a 949a.
Currently, when new subfield data is added to a
field, it is appended to the end of the field.
The data that we are going to add is the
followingrecsbodfltoclc,approv
12
Modifying a field
The Modify Field area should look like the
following
13
Modifying a field
To accept this criteria, click on the Apply
Button. This will move the Modify Fields data
into the Parameters area like below
14
Saving the Script
Once you have set your parameters, you are ready
to save the script. To save the Script, click
the OK button at the bottom of the dialog.
15
Saving the Script
When you click the OK button, you will be
prompted with the Save As dialog box. Select the
location where you would like to save the file,
and click save.
Remember where you saved your file, since you
will need to double click on the file to execute
the script.
16
Executing the script
Running a vbscript is a lot like running a
regular program. Like a regular program, you
simply double click on the program icon. Running
a vbscript is no different. In this tutorial, I
named my vbscript file, shirley1.vbs. To run
this file, I would simply double click on the
icons (see below).
17
Executing the script
Once you double click on the script, the script
you will have to tell the script where the MARC
file is that you want to edit. Depending on the
files on your system, this prompt will occur two
different ways. For users who have the following
file windir\sysdir\Comdlg32.ocx They will
be prompted for a file like the following
18
Executing the script
For users who do not have the following file
windir\sysdir\Comdlg32.ocx They will be
prompted for a file with an input box that looks
like the following
When prompted with an input box, remember that
you must type the entire path to the MARC file
that you wish to edit. (example c\documents
and settings\reeset\desktop\test.mrc
19
Executing the script
Once you have specified the MARC file to edit,
the program will process the files. When the
file has been processed, you will see the
following message (though the number of records
processed will change)
The edited file will be located in the same
directory as your original source file with the
following name cname of original filerev.mrc.
Congratulations, your MARC file should now be
edited.
20
Conclusion

• If you have suggestions on how this tutorial
  could have been more helpful for you, feel free
  to contact terry.reese_at_orst.edu