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Title:

ERP Stabilization Update

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Bookkeeper/Secretary training. Open labs. Back-office staff. Human Resources & Benefits ... Employees who have been identified as overpaid have been notified ... – PowerPoint PPT presentation

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Title: ERP Stabilization Update


1
ERP Stabilization Update
  • PeopleSoft

2
Introduction
  • Stabilization Progress
  • ERP Highlights
  • Process Resolution
  • Focus on improvements for FY08

3
Stabilization Progress
  • Project Plan
  • Bugzilla

4
Project Plan
5
Bugzilla
6
ERP Highlights
  • Training
  • Human Resources Benefits
  • Payroll
  • Accounting
  • Accounts Payable
  • Purchasing
  • Technology

7
Training
  • Training is on-going
  • Classroom and online
  • Principal training
  • Payroll summer training
  • Bookkeeper/Secretary training
  • Open labs
  • Back-office staff

8
Human Resources Benefits
  • Reappointments completed for FY08
  • Mass Salary update process implemented for
    several employee groups
  • Recruitment process improvements
  • eBenefits scheduled for October Go-Live

9
Payroll
  • District staff are running payrolls.
  • Employees who have been identified as overpaid
    have been notified and selected a repayment plan.
  • Re-design of the contract pay process is on
    schedule for next year.

10
Accounting
  • Accounting periods closed through February
  • Payroll distributed through April
  • Enables us to pull data for reporting (grants)
  • Validation of data is behind schedule but underway

11
Accounts Payable
  • Paid 162,049 invoices totaling 742,757,823
  • Only 793 invoices over 45 days old totaling
    3,301,256
  • A new process for paying invoices for goods (when
    schools are out) has been implemented
  • Invoice scanning is being implemented to improve
    communication for next year

12
Purchasing
  • Issued 19,732 purchase orders totaling
    702,789,415
  • 22 vendors represented in the marketplace
  • Dual year requisitioning in place

13
Technology
  • Established performance team to address system
    issues
  • Disaster Recovery procedures are in process
  • Bundles and Patches

14
Bundles Patches
  • HCM Bundles/Patches September
  • FIN Bundles/Patches October
  • Testing environments are currently being prepared
    for these projects.
  • HCM has not applied any patches since Go-Live
    (July 1, 2006).
  • FIN implemented ten bundles available last fall.
    Currently there are six more available.

15
Staffing
  • HR/Benefits/Payroll (HCM) General Manager has
    been hired as of May 31st
  • Nine of the ten PeopleSoft specific positions
    approved by the Board have been filled.
  • The Functional Specialist in Payroll remains
    open.

16
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17
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18
Process Resolution
  • Issue Identified
  • Subject Matter Experts (SME) analyze issue
  • Bugzilla
  • PeopleSoft Case
  • Project Plan - Scope

19
ERP Stabilization Update
  • Questions
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