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Grant Writing 101

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Tailors the description of the idea to the interest of the grant ... Become friends with the bookkeeper and keep him/her informed. Activity. Activity: Budget ... – PowerPoint PPT presentation

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Title: Grant Writing 101


1
Grant Writing 101
  • A grant application guide

2
Grant Information
  • Where to Start
  • Idea Sources
  • Needs
  • Goals
  • Objectives
  • Methods and Activities
  • Evaluations
  • Budget
  • Timeline
  • Abstract
  • Writing Tips

3
Where Do You Start?
  • Read the grant carefully
  • Form a committee
  • Gather information
  • Decide how to use the purpose of the grant to
    meet needs
  • Investigate the research
  • Write using the rubric

4
Establish a Team
  • Good researcher or librarian
  • Good writer
  • Good proof reader
  • Good word processor
  • Good accountant
  • Stakeholders who will be involved

5
Idea Sources
  • Brainstorm with other inventive people
  • Develop wish lists
  • Identify needs
  • Target funding sources
  • Examine currently funded programs
  • Adapt existing innovations
  • Review professional journals
  • Attend professional conferences

6
The Hook
  • Tailors the description of the idea to the
    interest of the grant
  • Aligns the project with the purpose and goals of
    the grant
  • Compels the reviewers to see the proposal as
    deserving funding

Activity
7
Activity Grant Reader
  • Need K-1 Technology Grant for Teacher and
    Learning RFP (request for proposal)
  • Grant for School A
  • Grant for School B
  • Rubric
  • Record sheet

8
Components of a Grant
  • Cover page
  • Abstract/summary of project
  • Background information
  • Problem statement
  • Project objectives
  • Methods and activities
  • Professional development
  • Evaluation
  • Partnership
  • Time line
  • GEPA
  • Budget

9
The Gap is the Need
  • Who has the need?
  • What need do they have?
  • How was the need determined?
  • Why is the need critical?
  • Is there data to support the need?

10
Tips for Need Statements
  • Accentuate the positive
  • Emphasize the opportunity
  • State the action plan
  • State the problem to solve
  • Base the request on needs not wants or things

11
Goals
  • Outline the expected benefit
  • Focus on the needs
  • Provide a clear outcome of the project

12
Measurable Objectives
  • Content - what do you want?
  • Process - action verb
  • Product - what will be completed or used to
    evaluate
  • Measure of assessment - percent of students
    meeting level of acceptable performance

13
Examples of Objectives
  • Vague Students will be able to identify
    beginning and ending sounds of single syllable
    words.
  • Measurable 80 of students will be able to
    follow text from left to right, top to bottom,
    and identify simple c-v-c words. Gains will be
    shown using the Title 1 K Early Childhood
    Assessment in Reading.

14
Methods and Activities
  • Define what is being done to meet the objective
  • Describe how, when, where, why and who
  • Include academic standards addressed
  • Correlate with students development
  • Link to evaluation

15
Formative Evaluation
  • Provides data during the course of the project.
    This can help to improve the design of the
    project.
  • Examples Surveys, journals, feedback from
    discussions, focus groups

16
Summative Evaluation
  • Measures how well the population achieves the
    goal. Usually administered at the end of the
    project.
  • Examples Standardized tests, authentic
    assessments, attainment of benchmarks

Activity
17
Activity Evaluating the Flow
  • Need grants for Schools A and B
  • Examine objectives, activities, standards, and
    evaluations
  • Complete the flow grid
  • Critique

18
Budget Errors
  • Addition and multiplication mistakes
  • Correlation mistakes not noted in activities
  • Something not allowed
  • Budget didnt match grant
  • Unrealistic price
  • Required percentage not met

19
Estimate the Budget
  • Determine what needs to be paid with the grant
    funds.
  • Personnel
  • Benefits
  • Staff development
  • Material/Supplies
  • Equipment

20
Budget Tips
  • Keep a running budget page while writing the
    grant.
  • Talk with the business manager before obligating
    any funding from the school district.
  • Become friends with the bookkeeper and keep
    him/her informed.

Activity
21
Activity Budget
  • Examine the budget for School E
  • Look for errors

22
Timeline
  • Is it reasonable?
  • What are the activities and critical tasks?
  • Who will initiate and follow through?
  • When will this happen?

23
Abstract
  • Clear and concise summary of the proposal
  • Write after proposal is completed

24
Writing Tips
  • Adhere to the RFP rules sequence
  • Make sure to complete all sections
  • Use the required font size
  • Write in third person
  • Make sure each activity ties to an objective
  • Include the correct number of pages
  • Budget only for authorized expenses
  • Use realistic prices
  • Meet the deadline

25
Polishing the Document
  • Read the document again in one sitting to check
    the flow
  • Check to make certain all requested items are
    included
  • Engage an outside reader for critique
  • Make several copies and submit
  • Secure original signatures

26
If Unsuccessful
  • Contact agency to get evaluators notes
  • Save grant for other opportunities
  • Be encouraged not every application is funded
  • Try again!

27
Grant Writing 101
  • By
  • Kathy Keck kkeck_at_chs.cville.k12.in.us
  • Dr. Kathy Steele ksteele_at_admin.cville.k12.in.us
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