Effective Senates - PowerPoint PPT Presentation

1 / 31
About This Presentation
Title:

Effective Senates

Description:

While they do tend to promote order their sole purpose is to? ... The use of a motion to table is out of order unless there is a specific reason ... – PowerPoint PPT presentation

Number of Views:41
Avg rating:3.0/5.0
Slides: 32
Provided by: wn97
Category:

less

Transcript and Presenter's Notes

Title: Effective Senates


1
Effective Senates
  • Machiavellis Imaginary Tightrope
  • Patricia James Hanz
  • Wheeler North

2
Where Are We Going?
  • General Roberts Rules of Parliamentary Order
  • The Brown and Bagley-Keene Acts
  • Agendas and Minutes
  • Rely Primarily Vs Mutually Agree
  • General Dos and Donts
  • Some Scenarios

3
General Roberts Rules of Parliamentary Order
  • Gen. Roberts first rule if you dont need this
    book put it back on the shelf.
  • While they do tend to promote order their sole
    purpose is to???
  • Assure the right of the minority to have voice.
  • The majority will always carry the vote.

4
General Roberts Rules of Parliamentary Order
  • Consensus is always desired but when this fails
    General Robert rules...
  • The consensus process is one
  • where there is professional dialogue amongst all
    parties
  • a general acceptance of the course of action is
    achieved
  • This process tends to not work very well in
    larger groups.

5
General Roberts Rules of Parliamentary Order
  • When professional dialogue and/or consensus is
    unobtainable then resort to the formal Rules of
    Order.
  • All action revolves around Main Motions.
  • Actions are any decision made by the body
  • All subsidiary motions effect the main motion or
    they clarify the issue.
  • Read the book, and review it regularly.

6
General Roberts Rules of Parliamentary Order
  • In general, the bigger the group the more formal
    it needs to be.
  • Presidential Votes
  • they can anytime, but usually dont
  • if called upon to break a tie let the motion die
    as there is no clear majority
  • President steps down to debate the issue

7
General Roberts Rules of Parliamentary Order
  • The most common abuse
  • The use of a motion to table is out of order
    unless there is a specific reason the body cant
    act on the main motion.
  • It denies the right of the minority to have voice
    because it is not debatable.

8
General Roberts Rules of Parliamentary Order
  • Resolutions
  • Are a main motion put into a fancy format.
  • Are no different than any other main motion.
  • Are used to provide a public formal statement of
    action, position, or recommendation.

9
The Brown and Bagley-Keene Acts
  • In general these two Acts are the same in spirit
  • The Brown applies to local Boards and their
    agents, the Bagley-Keene applies to the statewide
    Boards and their agents
  • The public has right to access to these
    deliberative processes.
  • The processes cant be done when the publics
    access is prevented.

10
The Brown and Bagley-Keene Acts
  • This makes for some inefficiencies.
  • all sessions must be noticed and open
  • serial meetings and E-mail cant be used
  • body can meet socially but cant discuss business
  • applies to all subsidiary bodies who would
    normally effect the primary elected bodys action
  • Curriculum meeting YES, Dept meeting NO

11
The Brown and Bagley-Keene Acts
  • Only exceptions for closed meetings are
    employee/personnel issues and sensitive legal or
    negotiated issues.
  • personnel exception does not include the elected
    members
  • Is what requires an introduction and second read
    of all actions.

12
Agendas and Minutes
  • Keep it simple
  • Date, time and place of meeting
  • Approval of agenda and minutes
  • Reports
  • Old business, new business
  • Adjourn

13
Agendas and Minutes
  • Reports are very useful to engage with the body
    in a way that prevents deliberation.
  • Leave space on your agenda and make notes as the
    meeting progresses.
  • Dont chair a meeting and be the note taker,
    always delegate this.
  • Its a conflict of interest.

14
Agendas and Minutes
  • Minutes under Roberts Rules approval is not
    required, but its a good idea to formally
    accept them.
  • Any member can move to change any minutes any
    time, in perpetuity.
  • Minutes should record what was done.
  • They do not need to record every word and in fact
    should refrain from quoting unless theres a
    specific reason.

15
Agendas and Minutes
  • Minutes should follow the agendas format.
  • Sound comprehensive record keeping is the bane of
    many senates.
  • Continuity in Senate officers and in Senate staff
    is often weak.
  • Web-based archiving is becoming the cool tool for
    archiving.

16
Rely Primarily Vs Mutually Agree
  • First things first The Academic Senate is the
    legal voice for all faculty in the 11 areas.
  • Two primary issues arise from this
  • Admin will make decisions based upon other
    faculty input.
  • Senate President is always weighing autonomy
    against a seeking formal Senate position.

17
Rely Primarily Vs Mutually Agree
  • AB 1725 provided for local Boards and Senates to
    establish their own process.
  • The decision process for the 101 areas can be
    any combination of Rely Primarily or Mutually
    Agree.

18
Rely Primarily Vs Mutually Agree
  • Rely primarily means the Board will act as
    advised by the Senate unless a condition of
    fiscal or legal hardship exists.
  • If they dont for the above reasons they must put
    it in writing and note in the minutes the
    Senates objections.

19
Rely Primarily Vs Mutually Agree
  • Mutually agree means remain at status quo until
    the Board and the Senate mutually agree.
  • AB 1725 only provided for primacy in the
    establishment of processes.
  • Such establishing should include granting primacy
    in the actual decision making.
  • In all cases neither party can make a change
    without mutual agreement.

20
Rely Primarily Vs Mutually Agree
  • If the Board fails any of the above responses the
    next recourse is a technical visit.
  • These can happen in 4 forms but all require
    mutual endorsement by both the Senate and the
    Board.

21
General Dos and Donts
  • You are the voice of the faculty.
  • This is a legal right and obligation.
  • Enthusiasm is contagious
  • Stay on issues and values
  • Whats best for the students?
  • Take nothing personally
  • Model collegiality

22
General Dos and Donts
  • Delegate authority
  • but be prepared to do it if critical
  • Be visible
  • Be an active listener
  • Value dialogue and debate
  • Be proactive, dont headbutt

23
General Dos and Donts
  • Be prepared, know your stuff, practice it if
    necessary.
  • Avoid secrets and surprises
  • Bombing, while fun usually comes back to haunt
    you.
  • Utilize monthly and annual goals and summaries
    self review regularly.

24
General Dos and Donts
  • Your attitude is always your choice and its
    always infectious.
  • Be inclusive in all things.
  • Make regular reports at Board meetings.
  • Particularly items of student success.
  • Meet regularly with all administrators.

25
General Dos and Donts
  • Walk your troops
  • visit every faculty you can, particularly those
    you dont know.
  • Say Thank You often in many ways.

26
General Dos and Donts
  • Beware of divide and conquer tactics.
  • Never go it alone.
  • particularly with those who tend to edit reality
  • Know when to disengage.
  • Go to every ASCCC function
  • and become enlightened!

27
General Dos and Donts
  • Never talk to the press off the cuff.
  • Make an appointment and then get prepared, talk
    to your Exec.
  • Work closely with your Faculty Bargaining Agents
  • There are times where the two bodies should
    disagree, so no sleeping with them.

28
Some Scenarios
  • The bean counters want a four week winter
    intersession to make base FTES.
  • The local Senate has a pedagogy based position
    against 3 or more unit courses in the four week
    format but some faculty want to teach these
    classes online.
  • Students want it as well.

29
Some Scenarios
30
Some Scenarios
31
Some Scenarios
Write a Comment
User Comments (0)
About PowerShow.com