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District 9320 Youth Exchange

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2009/2010. ROTARY CLUBS. WELCOME FROM THE. DISTRICT 9320 YE COMMITTEE ... EMERGENCY FUND Find out procedure and where or how to bank it ... – PowerPoint PPT presentation

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Title: District 9320 Youth Exchange


1
District 9320 Youth Exchange
  • 2008 INBOUND ORIENTATION
  • 2009/2010
  • ROTARY CLUBS

2
WELCOME FROM THE DISTRICT 9320 YE COMMITTEE
  • ETHNE PAPENFUS MENTOR wesethne_at_isat.co.za
  • PJ CLOETE CHAIR pjc_at_smithtabata.co.za
  • ALAN REYNOLDS VICE CHAIR TREASURER
    alanreynolds_at_telkomsa.net
  • RENSIE CLOETE ORIENTATIONS
    pjcloete_at_imaginet.co.za
  • ALMA PIEK PLACEMENT piekam_at_absamail.co.za
  • CLIFTON PIEK cliftonpiek_at_mweb.co.za
  • DEBBIE SMUTS PLACEMENT smuts_at_intekom.co.za
  • IZAK SMUTS izaksmuts_at_equityhouse.co.za

3
WELCOME FROM THE DISTRICT 9320 YE COMMITTEE
  • FAITH BIGGS PLACEMENT faithbiggs_at_intekom.co.
    za
  • HERMAN BOTHA PLACEMENT smileyx_at_mweb.co.za
  • LYNNE JOHN HALL PLACEMENT lynneh_at_kinvest.com
  • PAM CAMERON ELLIS PLACEMENT camellis_at_cghs.co.za
  • PERCY MANGOAELA pmangoaela_at_yahoo.co.uk
  • CHRISTO VAN EEDEN elizabeth_at_intekom.co.za
  • MAUREEN TURNER mturner_at_discoverymail.co.za
  • ELAINE VAN EEDEN eveeden_at_harmony.co.za

4
OUTBOUNDS 2009 10D 9320
5
INBOUNDS 2008 09D 9320
6
Objectives of Youth Exchange Programme
  • To further INTERNATIONAL GOODWILL AND
    UNDERSTANDING
  • To enable students to further their education by
    studying at a HIGH SCHOOL for one year in a
    different environment
  • To encourage students to broaden their own
    outlook by learning to live with and meet people
    of different cultures, creeds and colours and by
    having to cope with day to-day problems in a new
    environment.

7
Objectives of Youth Exchange Programme
  • To give students the opportunity to act as
    ambassadors for their own country by addressing
    Rotary Clubs, community organisations and youth
    groups in their host countries
  • To enable students to study and observe all
    facets of life and culture in their host country
    so that on their return home they can pass on the
    knowledge they have gained.

8
Roles and Responsibilities
  • Rotary Clubs
  • Host and Sponsor Clubs
  • School Youth Programme
  • Rotary International

9
The 4 Pillars of Exchange
  • ROTARY District
  • Host Club
  • Host Family
  • School

10
SCHOOL
  • 100 Attendance and Participation
  • Involvement in sport and extra mural activities
  • Join Interact
  • Encourage student to Volunteer! Be a joiner!
  • Assist with ways to integrate
  • Be available to give advice on Presentations
  • Assist and guide with the Rules and requirements

11
Friendships
Help and watch that the Student makes
friends Beware of the exchange student trap Guide
them to choose carefully Teach them to be
everyones friend, and no-ones enemy
12
Host families
  • First night questions DO THEM!!
  • Homesickness
  • Family Routine
  • Set Parameters
  • Meal times
  • Hygiene issues
  • Domestic help in the home
  • The Students are taught - Its the little things
    that count! Remember Mothers Day, birthdays,
    thank yous.

13
Homesickness
  • This is expected, however it is varied depending
    on the individual, and it has varied impact.
  • Watch out for it as the Host family
  • The student is taught
  • Dos
  • Speak to somebody voice it out (especially your
    counselor)
  • Keep busy go out, watch a movie, do something
    you enjoy
  • Keep positive, you only have a year
  • Write your feelings in your journal, it puts it
    in perspective
  • Donts
  • Shut everyone out and shut yourself in
  • Dont phone home all the time!!!

14
RULES AND GUIDELINES
  • DO NOT
  • DRINK
  • DRIVE
  • DATE
  • DO DRUGS
  • Be sensible
  • Be safe
  • Be mature
  • Be considerate

15
Good manners
  • WHAT YOU MUST EXPECT FROM THE STUDENT
  • Gifts and thank yous its the thought that
    counts
  • Showing gratitude
  • GRATITUDE WITH ATTITUDE! Show your gratitude.
  • Kiitos!  
  • Tak!
  • Dankeschoen!

16
Five Magic Phrases
  • MAKE SURE THEY USE THE FIVE MAGIC PHRASES
  • PLEASE
  • THANK YOU
  • IM SORRY
  • EXCUSE ME
  • AFTER YOU

17
Cultural differences
  • Share your own
  • Making comparisons it is not better or worse
    but different
  • Appreciating South Africas diverse cultures

18
Sharing your country
  • The Student is encouraged to share his country
  • Food
  • Customs
  • Clothes
  • Holidays and celebrations
  • History
  • Language/s

19
Attitude, attitude, attitude
  • The Students are Taught
  • Be positive at all times
  • Smile till your face sticks that way, but smile
    genuinely, dont grin
  • Watch what you say, many of the things you say
    will stick. You dont want people to remember
    negatives things you say
  • Never say anything negative about your host
    family or country. It is often taken personally

20
Attitude, attitude, attitude
  • Be an open book. Let people in on who you are and
    what you are thinking. Never keep your bedroom
    door closed unless you are getting
    dressed/undressed.
  • Remember, there are no strangers in this world,
    just friends waiting to be met!
  • Keep an open mind, avoid being too opinionated.

21
Attitude, attitude, attitude
  • Never become too emotional. Stay cool at all
    times.
  • Find humour in everything but be serious when it
    is required.
  • Learn the art of remembering peoples names.
    Nothing is more precious to an individual!
  • Dont personalize unless its positive.
  • Be interested in other people other cultures.
    Ask questions. People will not care what you know
    unless they know that you care.

22
Communication
  • With the counsellor
  • With parents
  • With the host club
  • Using email in Host Country
  • Cellphones
  • Ways of communicating MSN, Skype
  • Dealing with sad / bad news

23
Passports, Visas and tickets
  • The Club must ensure the visa is valid for the
    year
  • Look after them keep them safe!
  • Confirm return bookings

24
Rotary Commitments
  • Orientations
  • District Conference
  • Club functions and events
  • Inductions
  • International dinner
  • Fundraising projects
  • SCHOOL
  • Reporting to District
  • Quarterly
  • Final report

25
Club Counsellor and District Counsellor
  • Roles and responsibilities
  • Reporting
  • Quarterly
  • Counsellor report
  • Final report
  • Maintain a good relationship

26
Travelling and tours
  • Differ from country to country
  • They are OPTIONAL
  • Cost
  • Travelling permission
  • Modes of transport
  • Safety

27
Travel permission
  • Host Parents
  • Club Counsellor
  • School Principal (if missing
    school)
  • YE District Chair Counsellor (if leaving
    District)
  • Students natural parent (if
    leaving Country)
  • District Governor YE Chair (if leaving
    Country)

must always give permission
28
Travel permission
  • Host Parents
  • Club Counsellor
  • School Principal (if missing
    school)
  • YE District Chair Counsellor (if leaving
    District)
  • Students natural parent (if
    leaving RSA)
  • District Governor YE Chair (if leaving
    RSA)

must always give permission
29
Travel permission procedure
  • Discuss and get the OK from Club Counsellor and
    Host parents
  • Group email to
  • Club Counsellor
  • District Counsellor
  • District Chairman
  • Details
  • where you are going
  • dates
  • Who you are going with and how you will be
    travelling
  • Where you will be staying
  • Address and phone numbers of hosts

30
Parents visiting
  • Rotary commitments come first
  • Student must Negotiate with his host parents,
    club and counsellor

31
FINANCES
  • BE AWARTE OF THE FOLLOWING
  • STUDENT MUST
  • EMERGENCY FUND Find out procedure and where or
    how to bank it
  • POCKET MONEY Make sure he receives his
    allowance
  • Watch his expenditure-Budget

32
Insurance
  • Be Aware of the Dos and donts
  • MEDICAL INSURANCE Get information of Students
    medical insurance details.
  • Inform People with whom they travel of their
    medical insurance details.

33

ABUSE AND HARRASMENT PREVENTION POLICY MISSION
STATEMENT DISTRICT 9320YOUTH EXCHANGE
  • District 9320 is committed to creating and
    maintaining the safest possible environment for
    all participants in the YOUTH EXCHANGE PROGRAMME
    of the District.
  • District 9320 is committed to protecting the
    safety and well-being of all hosted youth
    exchange students and will not tolerate their
    abuse or harassment.

34
Abuse and harrassment
  • What is harassment?
  • What is physical, emotional or sexual abuse?
  • What must you do if you experience abuse?
  • We as a Club are committed to the Students
    safety
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