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Use of ChemSW CISPro for chemical inventory and MSDS management at Rhodia, Inc.


We make ingredients for cosmetics, shampoos, detergents, ... responsible for entering their own chemicals and associated MSDS. ... remote barcode scanner. ... – PowerPoint PPT presentation

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Title: Use of ChemSW CISPro for chemical inventory and MSDS management at Rhodia, Inc.

Use of ChemSW CISPro for chemical inventory and
MSDS management at Rhodia, Inc.
Scott Boito
Who is Rhodia?
  • France-based international specialty chemicals
  • Formerly part of Rhone-Poulenc
  • We make ingredients for cosmetics, shampoos,
    detergents, cleaners, paints and other coatings,
    catalytic converters, etc.
  • 2006 sales of about 5 billion
  • US headquarters in Cranbury, NJ
  • North American RD based in Bristol, PA
  • RD moved from Cranbury to a newer building in
    Bristol in December 2005
  • We have around 75 researchers plus support staff.

What is ChemSW CISPro?
  • CISPro is ChemSWs bread and butter chemical
    inventory management software application.
  • They have Desktop, Client/Server, and WWW
  • There are supporting modules for MSDS management,
    document management, etc.
  • Each chemical container is barcode labeled for
    easy tracking throughout its life with barcode
  • Shipping documents and any other related
    documents can be attached to specific container
    records for easy management of all appropriate

What is our story?
  • Chemical inventory and MSDS management were
    performed manually while in Cranbury (using
  • With the move to Bristol we recognized an
    opportunity to make these processes more
    efficient and we decided to centralize them with
    specific software solution(s).
  • CISPro was selected after some searching and
  • A temporary employee was hired to set up the
    system and to perform the physical inventory
    immediately after the move was complete.
  • All researchers are responsible for entering
    their own chemicals and associated MSDS.
  • I am the application owner and responsible for
    its maintenance.

Working with the system
  • CISPro itself is pretty user-friendly, but we
    have implemented formal training sessions for all
  • The way CISPro was set up for us (by IT) was a
    little non-standard which has led to some
  • This is not the fault of ChemSW. We take full
  • The IT person who installed the application is
    gone and with him the knowledge of why and how.
  • But even the non-standard installation allows us
    to (almost) fully utilize the applications.
  • There are some quirks, however.

Quirks and challenges
  • Due to our non-standard setup, we have an issue
    with all users being able to change chemical
    records without realizing it.
  • In order to allow users to attach MSDS file(s) to
    a chemical records, they must have full edit
  • Full edit rights have allowed some users to
    unknowingly change chemical names when they
    thought they were performing a search.
  • Our approach has been to correct the problem
    with further training and email reminders to
    search using the appropriate search box.

The CISPro interface
Search Box
Quirks and challenges
  • It is not possible to make MSDS attachment
  • Our greatest challenge has been to get the
    researchers to attach electronic versions of the
    appropriate MSDS to every chemical record.
  • I am currently running regular reports manually
    to determine which records do not have attached
  • There is no way to automatically perform this
    monitoring, nor is there an internal mechanism in
    CISPro to alert the researcher to the omission.

  • The temp who setup the system cut a few corners
    on the physical inventory.
  • Some labs were completely inventoried, while
    others were incomplete.
  • Because no one (or everyone) is specifically
    responsible for entering the chemicals and
    associated MSDS, sometimes they are forgotten.
  • Alas, centralized systems with decentralized
    responsibilities have issues.

  • Standardization of the system allows us to run
    simple reports.
  • Everyone can find relevant information for all
  • Management of specific classes of chemicals (i.e.
    CMR) is much easier.
  • MSDS are all together and easier to query and
  • Shipping samples is much easier since all
    necessary documents are attached to the sample

Future action items
  • It appears that Rhodia will adopt CISPro for all
    RD sites globally in 2008.
  • Probably the Enterprise (web) version with all
    sites interconnected.
  • Physical inventory rectification in October
  • A first with the remote barcode scanner.
  • The Enterprise version should allow us to make
    certain fields mandatory, thus standardization of
    record entry will be enabled.
  • We should also be able to automate reports and
    other routine tasks.

Contact Information
  • ChemSW
  • (707) 864-0845
  • Scott Boito, Rhodia, Inc
  • (215) 781-6229