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Use of ChemSW CISPro for chemical inventory and MSDS management at Rhodia, Inc.

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We make ingredients for cosmetics, shampoos, detergents, ... responsible for entering their own chemicals and associated MSDS. ... remote barcode scanner. ... – PowerPoint PPT presentation

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Title: Use of ChemSW CISPro for chemical inventory and MSDS management at Rhodia, Inc.


1
Use of ChemSW CISPro for chemical inventory and
MSDS management at Rhodia, Inc.
Scott Boito
2
Who is Rhodia?
  • France-based international specialty chemicals
    company
  • Formerly part of Rhone-Poulenc
  • We make ingredients for cosmetics, shampoos,
    detergents, cleaners, paints and other coatings,
    catalytic converters, etc.
  • 2006 sales of about 5 billion
  • US headquarters in Cranbury, NJ
  • North American RD based in Bristol, PA
  • RD moved from Cranbury to a newer building in
    Bristol in December 2005
  • We have around 75 researchers plus support staff.

3
What is ChemSW CISPro?
  • CISPro is ChemSWs bread and butter chemical
    inventory management software application.
  • They have Desktop, Client/Server, and WWW
    versions.
  • There are supporting modules for MSDS management,
    document management, etc.
  • Each chemical container is barcode labeled for
    easy tracking throughout its life with barcode
    scanners.
  • Shipping documents and any other related
    documents can be attached to specific container
    records for easy management of all appropriate
    documentation.

4
What is our story?
  • Chemical inventory and MSDS management were
    performed manually while in Cranbury (using
    Excel).
  • With the move to Bristol we recognized an
    opportunity to make these processes more
    efficient and we decided to centralize them with
    specific software solution(s).
  • CISPro was selected after some searching and
    interviewing.
  • A temporary employee was hired to set up the
    system and to perform the physical inventory
    immediately after the move was complete.
  • All researchers are responsible for entering
    their own chemicals and associated MSDS.
  • I am the application owner and responsible for
    its maintenance.

5
Working with the system
  • CISPro itself is pretty user-friendly, but we
    have implemented formal training sessions for all
    employees.
  • The way CISPro was set up for us (by IT) was a
    little non-standard which has led to some
    problems.
  • This is not the fault of ChemSW. We take full
    responsibility.
  • The IT person who installed the application is
    gone and with him the knowledge of why and how.
    Frustrating.
  • But even the non-standard installation allows us
    to (almost) fully utilize the applications.
  • There are some quirks, however.

6
Quirks and challenges
  • Due to our non-standard setup, we have an issue
    with all users being able to change chemical
    records without realizing it.
  • In order to allow users to attach MSDS file(s) to
    a chemical records, they must have full edit
    rights.
  • Full edit rights have allowed some users to
    unknowingly change chemical names when they
    thought they were performing a search.
  • Our approach has been to correct the problem
    with further training and email reminders to
    search using the appropriate search box.

7
The CISPro interface
Search Box
8
Quirks and challenges
  • It is not possible to make MSDS attachment
    mandatory.
  • Our greatest challenge has been to get the
    researchers to attach electronic versions of the
    appropriate MSDS to every chemical record.
  • I am currently running regular reports manually
    to determine which records do not have attached
    MSDS.
  • There is no way to automatically perform this
    monitoring, nor is there an internal mechanism in
    CISPro to alert the researcher to the omission.

9
Problems
  • The temp who setup the system cut a few corners
    on the physical inventory.
  • Some labs were completely inventoried, while
    others were incomplete.
  • Because no one (or everyone) is specifically
    responsible for entering the chemicals and
    associated MSDS, sometimes they are forgotten.
  • Alas, centralized systems with decentralized
    responsibilities have issues.

10
Advantages
  • Standardization of the system allows us to run
    simple reports.
  • Everyone can find relevant information for all
    labs.
  • Management of specific classes of chemicals (i.e.
    CMR) is much easier.
  • MSDS are all together and easier to query and
    update.
  • Shipping samples is much easier since all
    necessary documents are attached to the sample
    records.

11
Future action items
  • It appears that Rhodia will adopt CISPro for all
    RD sites globally in 2008.
  • Probably the Enterprise (web) version with all
    sites interconnected.
  • Physical inventory rectification in October
    2007.
  • A first with the remote barcode scanner.
  • The Enterprise version should allow us to make
    certain fields mandatory, thus standardization of
    record entry will be enabled.
  • We should also be able to automate reports and
    other routine tasks.

12
Contact Information
  • ChemSW
  • (707) 864-0845
  • Scott Boito, Rhodia, Inc
  • (215) 781-6229
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