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MASTER PARK Annual General Meeting 2008

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MASTER PARK Annual General Meeting 2008 – PowerPoint PPT presentation

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Title: MASTER PARK Annual General Meeting 2008


1
MASTER PARK Annual General Meeting 2008
WELCOME
2
MASTER PARK Annual General Meeting 2008
AGENDA
  • Introductions
  • Apologies for absence
  • Minutes of previous AGM on 3 July 2007
  • Matters arising from the minutes
  • Reports from
  • Chairman
  • Grounds Trustee
  • Treasurer
  • Cricket Club
  • Football Club
  • Tennis Club
  • PlayCabin
  • Appointment of Independent Examiner
  • Election of trustees
  • Any other business.

3
MASTER PARK 2007 - 2008
  • Introductions
  • Apologies for absence
  • Minutes of last AGM
  • Matters arising from minutes.
  • www.yourmasterpark.co.uk

4
MASTER PARK 2007 - 2008
  • Chairman's Report
  • www.yourmasterpark.co.uk

5
MASTER PARK 2007 - 2008
  • Serving the community
  • Sports clubs local societies
  • Children's Playground
  • Crèche
  • Donkey Derby
  • Carnival, Pram Race
  • Fun Fair
  • Proposed Circus
  • People who just enjoy the park.

6
MASTER PARK 2007 - 2008
  • Communicating
  • 2008 Newsletter
  • Friends of Master Park
  • Website
  • Report to Oxted Parish Assembly
  • Local Newspapers
  • Oxted School.

7
  • Maintenance plan for park pavilion
  • total estimated cost 80,650
  • work completed 43,550
  • work needed 37,100
  • Car park resurfacing
  • Playground safety surface
  • Enlarge pavilion compound
  • Improve pavilion loft insulation
  • Grass selective weedkilling.

2007 - 2008
8
  • Major works done this year
  • Pavilion 30,000
  • new lavatory for the disabled
  • refurbished lavatories and showers
  • refurbished changing rooms
  • referees' changing facility
  • external repainting
  • new heaters
  • Tree planting tree surgery 2,700

2007 - 2008
9
  • Grants for the Pavilion Improvements
  • Thanks for the improvements go to
  • Biffaward utilising landfill tax credits
  • donated by Biffa Waste Services
    14,614
  • Tandridge District Council 5,500
  • Surrey County Council 5,500
  • Friends of Master Park
    1,660
  • Gatwick Airport Community Trust 1,500
  • Bernard Sunley Trust 1,000
  • East Surrey Water 500
  • Astor of Hever Trust 100
  • 30,374

2007 - 2008
10
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14
  • Thanks to our many other benefactors and helpers
  • including
  • Oxted Parish Council
  • Limpsfield Parish Council
  • Tandridge District Council
  • Surrey County Council
  • The Pram Race
  • Gatwick Airport Community Trust
  • East Surrey Water
  • The Rotary Clubs of Titsey Oxted
  • The Wright Family
  • The Griffiths Family
  • Members of Master Park Management Committee
  • The Friends of Master Park.

2007 - 2008
15
  • grounds maintenance
  • maintaining standards
  • presented by
  • Tony Batchelor

2007 - 2008
16
  • grounds maintenance
  • grass, trees and hedges
  • playground
  • litter
  • fences and barriers
  • help and support
  • ongoing projects
  • future projects

2007 - 2008
17

in an ideal world …and reality
2007 - 2008
18
in an ideal world..
2007 - 2008
19
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25
  • reality..

2007 - 2008
26
there are problems.. ..man made ..naturally
occurring ..combination of both
2007 - 2008
27
  • man made problems

2007 - 2008
28
when I say man made maybe I should say youth
made problems
29
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30
the playground requires checking every day in
order to ensure that it is a clean and safe area
for children to play
31
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32
this is why the playground needs to be checked
every day
33
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34
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35
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36
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37
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38
accidents happen
39
  • naturally occurring problems..

2007 - 2008
40
trees
hedges
grass
41
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42
  • combination of both

2007 - 2008
43
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44
the playground, a man made asset, requires
maintenance
we currently carry out remedial repairs but as
the equipment gets older it will require complete
replacement
the safety play surface will require ad-hoc patch
repairs year by year, or we could replace it if
we had 25 000
in order to meet safety requirements, independent
inspections are currently carried out four times
per year at a total cost of 500, this sum does
not include any repairs to equipment.
45
the master park pavilion, a man made asset,
requires maintenance
46
what has the committee been doing in order to
maintain standards?
2007 - 2008
47
  • master park pays a contractor a minimum of 4500
    pa to
  • pick up litter (2000 plus)?
  • check the playground (750)?
  • empty the litter bins (1500)?
  • open the gates (250)?
  • total 450 hours pa, or for 9 months of the year
    _at_1 hour a day, and 3 months of the year _at_ 2 hours
    a day.

48
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49
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50
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51
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52
  • Image of pa tree planting etc

53
help and support to maintain standards
2007 - 2008
54
Oxted Parish Council

SUPPORT THE PARK THROUGH GRANT AID - 3500 PA
1500 GRASS AND HEDGE CUTTING
2000 WASTE REMOVAL
55
CUTS GRASS ON OPEN AREAS
56
The Master Park Management Committee is aware
that quite a number of park users help maintain
the park by picking up litter, and for that the
committee is very grateful.
57
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58
previously provided grant aid for playground
repairs
previously provided grant aid for the provision
of 10 vandal resistant litter bins
5500 grant aid this year for repairs to the
master park pavilion
59
previously provided funds to build the ramped
access to the pavilion and for general
maintenance of the grounds
last year OPR provided funds for playground
maintenance and tree planting
60
GATWICK AIRPORT COMMUNITY TRUST
61
Tandridge Chronicle
publicity to the park through the local
press raising awareness amongst the community
62
Oxted School
increased dialogue with the school in order to
raise awareness of the problems being created on
the park by their students. Oxted School pupils
have this year donated 450 towards park funds
63
increased dialogue with local police in order to
reduce anti-social behaviour, under age drinking,
criminal activity, graffiti and vandalism.
64
local people organising events in support of the
park
65
ongoing projects
2007 - 2008
66
phase 3 of the tree planting programme
67
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68
  • future projects

2007 - 2008
69
planting in the park 2008
2007 - 2008
70
a grey day on Master Park
71
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73
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74
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75
Accessible Play in Parks The Disability
Discrimination Act came into full force in
October 2004. It meant that we must make our play
areas accessible with equal opportunities for all
children. It would be very difficult to design
a play area which is 100 suitable for all forms
of impairment when you consider the wide range
that affect peoples lives, such as learning
difficulties, emotional and behavioural
difficulties, visual and hearing impairment and
of course mobility impairment. It
is important for children of all abilities to be
able to socialise when playing, sharing
the learning experience of meeting, interacting
and compromising in the use of equipment.
applied for 50 000 Grant Aid from BLF to improve
the playground
76
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77
questions comments suggestions
2007 - 2008
78
MASTER PARK 2007 - 2008
Treasurer's Report
2007 - 2008
79
Accounts to 31 March 2008
  • Overall Surplus
    3,800
  • Day to Day surplus 1,700
  • Pavilion Modernisation surplus 2,100
  • Public donations 7,500
  • Friends of Master Park
  • 80 annual subscriptions and 100 one-off
    donations
  • Generous support of Oxted Parish Council -
    for refuse collection and grass cutting
    3,500
  • Generous donations from Pram Race and
    TDC for tree planting

2007 - 2008
80
Accounts to 31 March 2008
2007 - 2008
81
Accounts to 31 March 2008
2007 - 2008
82
Accounts to 31 March 2008

2007 - 2008
83
Accounts to 31 March 2008
  •  
  •  Large liabilities ahead
  • Playground equipment and safety surface
  • Other pavilion repairs
  • Car Park resurfacing

2007 - 2008
84
MASTER PARK
Approval of the Accounts
2007 - 2008
85
MASTER PARK
Cricket Club Report
2007 - 2008
86
Oxted and Limpsfield Cricket Club MPMC AGM
  • Season 2008

2007 - 2008
87
Contents
  • Mission Statement
  • Achievements
  • Financial Summary (2007)?
  • Playing Results 2008

2007 - 2008
88
Mission Statement
  • To provide good quality cricket and a social
    forum to all who would like to play or be
    involved in Cricket at Oxted Limpsfield
  • Cricket to be played in the spirit of the game

2007 - 2008
89
Achievements
  • Senior Sides
  • Three Saturday sides
  • Have run 4th team
  • Regular Sunday side
  • Ladies side new this year
  • Over 150 Young Cricketers Grasshoppers
  • Run 6 youth sides U8, U9, U10. U11, U12, U13, U14
    and U15 with enhanced coaching opportunities
  • U17 next year and two groups in U9 and U13
  • Overseas Player
  • Links with Hazelwood
  • Excellent Coaching
  • Winter Net
  • Top class coaching
  • Summer Cricket Courses - On Master Park
  • More social events
  • Encouraging club atmosphere ethos
  • Settled differences with MPMC and Limpsfield
    Legion
  • Appointed new grounds man who maintains both
    grounds
  • Improved facilities

2007 - 2008
90
Financial Summary 2007
  • Main Income
  • Bar profit 2,042
  • Subs Donations 8,408
  • Match Fees 4,029
  • Social 3,393
  • Etc.
  • Total 21,604
  • Main Expenditure
  • Grounds 12,753
  • MPMC 4,023
  • Indoor Net Hire 2,513
  • Overseas Player
  • Etc.
  • Total 29,774

8,170 deficit on year Net Assets 3,634
2007 - 2008
91
Playing Results 2007
  • First Team Second in league
  • Overseas player
  • More consistent availability
  • Good team spirit
  • Second top half
  • - Strength in depth
  • Third Team third
  • Vying for promotion
  • Sunday sides playing every week
  • Grasshopper results excellent
  • U12 and younger exceptional
  • Ladies team
  • Train Tuesday evening
  • Matches start mid July

2007 - 2008
92
MASTER PARK
Football Club Report Oxted and District
Football Club Season 2007-2008
2007 - 2008
93
MASTER PARK
  • Congratulations to ODFC 1st team
  • promotion success
  • Regularly
  • 250 players, senior and junior
  • Three Saturday teams
  • A Sunday team
  • Charter Standard development club award
  • And tremendous junior strength.

2007 - 2008
94
MASTER PARK
  • Junior football
  • 14 Tandridge League junior teams
  • under 10 B team achieved 2nd successive promotion
  • under 14 Park team achieved promotion to top
    division
  • and victory in League Shield final
  • Internal mini-league
  • five 7-a-side mini-league teams.

2007 - 2008
95
MASTER PARK
Tennis Club Report
2007 - 2008
96
Oxted Lawn Tennis Club
97
Oxted lawn tennis club is a fantastic place to
play tennis. Not only are we considered excellent
value for money but we are regarded as one of the
friendliest clubs in the area.
98
In the last year we have made many improvements
to the outside of our clubhouse.
99
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100
We have also spruced up the in interior. (in
fact, we are now taking bookings for overnight
stays!)?
101
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102
In January Graeme Livingstone became our new Head
Coach.
Graeme is in the top 5 of coaches in the United
Kingdom and was the County Coach for Kent as well
as British Mens Wheelchair Olympic Team Coach,
so we are very lucky to have him.
103
This has attracted a large number of junior
senior members and its a joy to see the courts
being used more frequently
104
In the fall we will be having our courts cleaned
and repainted and this will extend their life
span for hopefully a couple more years.
105
Id like to thank my nephew, Frazier, for putting
this slide show together for me. If you have any
questions or would like to join this great club,
please see me after the meeting.
106
And finally ……… for all tennis fans!!
107
MASTER PARK
Play Cabin Report
2007 - 2008
108
The Play Cabin
  • OFSTED-Approved, Parent-Approved
  • Sessional Care for under 8s

109
What service do we provide?
  • Home from Home environment, established Sept
    2007
  • Free flow play, inside or out
  • Huge range of activities, including
  • Painting/sticking/drawing
  • Cooking/play-doh
  • Reading/puzzles
  • Ball games/climbing/trampolining
  • Dressing up/role play

110
The children are our inspiration
  • Activities that promote extend their own
    interests
  • As guided by E.Y.F.S, e.g. weather, gardening,
    seaside
  • Stimulating environment, age and ability-
    appropriate

111
Who are we?
  • Four highly-qualified, experienced, dedicated and
    loving staff
  • Trained to high NVQ levels, health safety,
    first aid, speech/language development, heuristic
    play
  • Welcoming to children with additional needs
  • Genuinely caring for childs development and
    well-being
  • www.playcabin.co.uk

112
The Play Cabin
  • Thank You For Your Support!

113
MASTER PARK 2008
Appointment of Independent Examiner
2007 - 2008
114
MASTER PARK 2008
Election of Trustees
2007 - 2008
115
MASTER PARK 2008
Any Other Business
2007 - 2008
116
MASTER PARK
Meeting Closed Thank you Your interest is much
appreciated
2007 - 2008
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