Kim J. Brand

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Kim J. Brand CEO/Founder FileEngine.com Basic
Data Safety Practices Hamilton Co NFP
Forum January 13, 2009
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1. Threats vs Risks
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1. Threats vs Risks 2. Acts of God Acts of
Violence Acts of Stupidity
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1. Threats vs Risks 2. Acts of God Acts of
Violence Acts of Stupidity 3.
Defenses Backups Systems Policies Training
Audits
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4. The Goals Recovery Point Objective Recovery
Time Objective Saving the right stuff Keeping
backups safe
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4. The Goals Recovery Point Objective Recovery
Time Objective Saving the right stuff Keeping
backups safe Balance... Peace of
mind Responsibility Economy
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Why is Backup hard? Lots more stuff in more
places Different threats different
defenses Backup software is complicated Backup
media is a security risk Bad organization
habits Restore is needed infrequently practice
is risky Backup is boring Restore is EXCITING!!
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A special case Laptops 65 of PCs sold last
year were laptops 110 Stolen easily
lost Confidential information on the
loose Difficult to sync with office
servers Portable Abused No user serviceable
parts inside Security policies difficult to
enforce Watch it !!
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Backup System Elements . . . Automated Regular
(daily, weekly, etc. continuous?) Span business
cycles Auditable/Verifiable/Searchable Offsite
vis a vis Available Disaster Recovery, including
hardware Compliant (encryption?) Someone MUST
CARE!
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A Simple System . . . doesn't exist! Consider
data size, composition location Docs,
Databases, E-Mail, PCs, Laptops Servers, PDAs,
Open Files, USB drives Backup frequency
retention requirements Compliance issues,
Discovery issues Media Life, Media
custody Offsite options cost confidentiality
issues Disaster Recovery H/W S/W Test, Train,
Review, Repeat
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Let's Review The Goals RPO RTO
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Let's Review The Goals RPO RTO Right
Stuff Safe
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Let's Review The Goals RPO RTO Right
Stuff Safe Balance Economy Responsibility
Peace of Mind
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Kim recommends ? Image hard drives ? Offsite
(on-line) storage Mozy, Carbonite, Google,
NovaStor, FileEngine! ? Monitor backup logs
Test backups Secure backup media ?
Organize based on current, critical,
archive, private, guest, user, etc. ? Encrypt
laptop hard drives ? Make someone responsible
and make sure they are trained
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Quiz questions Four simple questions to ask to
perform your own backup audit.
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Quiz questions Four simple questions to ask to
perform your own backup audit. 1. What programs
do you use? 2. Where does that program store its
data? 3. When/Where does that data get backed
up? 4. If you discovered missing or corrupted
data, what would you do?
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Quiz questions The 'Three Threats' data safety
model
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Quiz questions The 'Three Threats' data safety
model 1. Acts of God 2. Acts of Violence 3. Acts
of Stupidity
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Quiz questions Two Free ways to backup your
data on-line
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Quiz questions Two Free ways to backup your
data on-line 1. Gmail almost 8GB of
attachments 2. Carbonite / Mozy 2GB free
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Quiz questions One Most Important Thing you
can do to keep your data safe
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Quiz questions One Most Important Thing you
can do to keep your data safe Appoint a Data
Safety Officer!
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And finally...
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Dangerous Backup myths
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Dangerous Backup myths It won't happen to me
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Dangerous Backup myths It won't happen to
me Backup Disaster Recovery
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Dangerous Backup myths It won't happen to
me Backup Disaster Recovery Belts and
suspenders aren't necessary
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Dangerous Backup myths It won't happen to
me Backup Disaster Recovery Belts and
suspenders aren't necessary You're backed up!
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Dangerous Backup myths It won't happen to
me Backup Disaster Recovery Belts and
suspenders aren't necessary You're backed
up! Despite what you think You're NOT BACKED
UP!
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These slides and other resources are available
on-line at www.FileEngine.com/slides Thank
You! Contact us at Kim_at_ComputerExpertsIndy.com C
omputer Experts, Inc. 317-833-3000