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Guidelines for Single Integrated MultiAnnual National Control

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Title: Guidelines for Single Integrated MultiAnnual National Control


1
Guidelines for Single Integrated Multi-Annual
National Control
  • Presentation to workshop Implementation of
    Regulation 882/2004
  • Brussels 28 June 2005
  • By
  • Maura Waters,
  • Deputy Head of Unit F6 Quality Planning and
    Development
  • (Food and Veterinary Office, DG SANCO)

2
Background I
  • Regulation 178/2002
  • food law must be based on risk
  • traceability
  • imports shall meet EU standards/equivalent
    standards/standards laid down in agreement
  • unsafe food shall not be placed on the market
  • Article 17 (2) Member States shall
  • enforce food law and monitor and verify that
    relevant requirements are met
  • maintain a system of official controls and other
    appropriate surveillance and monitoring
    activities covering all stages of production,
    processing and distribution of feed and food

3
Background II
  • Regulation (EC) No 882/2004 of the European
    Parliament and of the Council of 29 April 2004 on
    official controls performed to ensure the
    verification of compliance with feed and food
    law, animal health and animal welfare rules
  • (Official Feed and Food Control Regulation)
  • (OJ L 165, 30.4.2004, p.1 and corrigenda OJ L
    191, 28.5.2004, p.1 )

4
Control Framework
  • Articles 41 to 46 of 882/2004
  • Integrated national control plans (MANCP)
    (Articles 41 and 42)
  • National audit systems (Article 4.6)
  • National reports (Article 44.1)
  • Commission guidelines (Article 43 44.2)
  • Commission controls (Articles 45 46)
  • Commission reports (Article 44.4 -44.6)

5
Legal Basis
  • Article 41
  • In order to ensure the effective implementation
    of Article 17 (2) of Regulation (EC) No 178/2002,
    of animal health and welfare rules and of Article
    45 of this regulation each Member State shall
    prepare a single integrated multi-annual national
    control

6
Commission Guidelines for NCPs Procedures and
Objectives
  • Guidelines non-binding but MS shall take
    account
  • be revised in the light of annual reports or
    audits and controls by the Commission
  • promote consistent, comprehensive and integrated
    approach covering all sectors and stages
  • reflect standards and recommendations made by
    relevant international bodies regarding
    operation of official services
  • encourage adoption of best practices at all levels

7
COM Guidelines for NCPs preparation
  • Work advanced at Commission level
  • Internal DG SANCO and external Inter-Service
    consultations ongoing
  • Consultation with MS in working group
  • Working Group on Audit Guidelines has met
  • Legal form a Commission Decision establishing
    guidelines set out in Annex
  • Adoption by Commission following consultation
    with MS through Standing Committee (advisory
    procedure)

8
Commission Guidelines for NCPs Phase 1
  • to be developed incrementally
  • lay down criteria for conduct of internal audits
    of national competent authorities
  • lay down the structure of, and information to be
    included in
  • (a) national control plans, and
  • (b) annual reports thereon
  • presentation of information from third countries

9
COM Guidelines for NCPs Phase 2 and later
  • lay down performance indicators to be applied in
    assessing national control plans
  • identify risk based and other priorities and most
    effective control procedures
  • identify points in chain which provide most
    reliable and indicative information about
    compliance with law
  • provide advice on development of systems to
    record performance and results of control actions
  • encourage the development of effective
    traceability systems

10
Guideline for MANCP (1)
  • Target must be realistic and achievable by all
    Member States
  • Impact of new legislation
  • No legal requirement to establish a separate body
    for purpose of developing and managing MANCP
  • MS will be asked to nominate single contact point
    for correspondence regarding plan
  • Control plans should cover all points mentioned
    in Article 42.2
  • Good description of organisation and management
    of various control services and cover all
    activities and stages of production

11
Guideline for MANCP (2)
  • Article 41 - Single integrated multi-annual
    control plan
  • Article 42.2 - General information on structure
    organisation of national control systems
  • strategic objectives and how reflected in
    prioritisation of controls and allocation of
    resources
  • designation of competent authorities and their
    tasks at central, regional and local level, and
    resources available
  • general organisation and management of official
    control systems at all levels including
    individual establishments

12
Guideline for MANCP (3)
  • Article 42.2 continued
  • systems applied in different sectors and
    co-ordination between different services in
    charge of these sectors
  • where appropriate, delegation of tasks to control
    bodies
  • methods to ensure compliance with requirements
    regarding
  • operational criteria
  • documentation of procedures
  • training of staff performing official controls
  • contingency plans for disease and other
    emergencies
  • organisation of co-operation and mutual assistance

13
Guideline for MANCP (4)
  • Guidelines will not prescribe how controls should
    be carried out, i.e. control activities, methods,
    techniques and frequency of controls will not be
    indicated
  • Control activities must comply with specific
    requirements of Community legislation where
    applicable
  • MANCP will not replace requirement for specific
    control plans required by other Community
    legislation
  • MS will have to justify that the control measures
    in place are effective and suitable to achieve
    objective
  • Guidance on the form and extent of the
    information required will be provided
  • Plan should provide for compilation of supporting
    evidence to allow verification of compliance,
    effectiveness and suitability

14
Guideline for MANCP (5)
  • General guidance on requirements
  • Guidance on Format
  • Overall national strategic objectives
  • Designation, structure and organisation of
    competent authorities
  • Organisation and management of official controls
    by CA and delegated bodies
  • Resources human, facilities and infrastructure
  • Co-ordination of activities, cooperation,
    contingency plans and mutual assistance
  • Arrangements for audit of competent authorities
  • Measures to ensure compliance with operational
    criteria of regulation 882/2004
  • Procedures for review and adjustment

15
National Control Plan
  • Control plans to take account of identified risks
  • experience and knowledge from previous controls
  • reliability of operators own controls
  • suspicion of non compliance
  • cover all stages of production
  • frequency of controls appropriate to achieve
    objectives

16
Operational Criteria (1)
  • Official controls must be effective
  • Staff free from conflicting interest
  • Adequate laboratory capacity
  • Adequate facilities and equipment
  • Legal powers
  • Contingency plans
  • Impartiality, quality and consistency
  • Internal or external audits of all CA

17
Operational Criteria (2)
  • Co-ordination and co-operation within and between
    all CAs
  • Art. 4.3 - competence conferred on an authority
    other than CCA, such as regional or local
    authorities, there must be efficient and
    effective coordination between all authorities
  • Article 4.5 where more than one unit within CA
    involved there must be efficient and effective
    coordination and cooperation

18
Operational Criteria (3)
  • Continuous training of staff
  • Documented procedures
  • Verification procedures
  • Transparency
  • Delegation of control tasks
  • Reports

19
  • Integrated National Control Plans must be
    implemented by 1 January 2007 at the latest
  • (Article 42.1 (a) 882/2004)

20
  • Thank You
  • Maura Waters
  • Deputy Head of Unit F6 Quality Planning and
    Development
  • Food and Veterinary Office
  • Tel. 353-46-90 61 994
  • Email Maura.Waters _at_cec.eu.int
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