Name Authority Records for Rookie Catalogers

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Name Authority Records for Rookie Catalogers

• Pennsylvania Library Association
• November 13, 2002
• dedicated to the memory of
• Barbara Deibler
• (1943-1991)

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presented by

• Thomas Duszak
• Head, Cataloging Section
• State Library of Pennsylvania
• Head, Cataloging
• tduszak_at_state.pa.us
• [phone]

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MARC21 formats are standards for the exchange of
data in machine-readable form. There are 5
formats--authority--bibliographic--classificat
ion--community information--holdings
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MARC21 Format for Authority Data is designed to
be a carrier for information concerning the
authorized forms of names and subjects to be used
as access points in MARC records, the forms of
these names, subjects and subdivisions to be used
as references to the authorized forms, and the
interrelationships among these forms. A name may
be used as a main, added, subject added, or
series added access entry.
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What is an authority record?

• An authority record is an established heading.
• The authority record records the exact spelling,
  capitalization, use of delimiters, and spacing
  used in established headings.

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• Authority records make possible the identifying
  and collocating functions of the catalog.
• The use of authority records links names together
  through cross references. These cross references
  are SEE and SEE ALSO headings. The linking of
  headings is known as syndetic structure.
• Syndetic is an adjective meaning connective or
  connecting.

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Name Authority Records (NARs) The term name
refers to --personal names (X00) --corporate
names companies, societies, etc.
(X10) --meeting or conference names (X11) --names
of jurisdictions (X51) --uniform titles
(X30) --name/title combinations.
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Definitions

• NACO
• Name Authority Cooperative Project
• SACO
• Subject Authority Cooperative Program

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NARs vs. SARs

• Names (NACO)
• Wharton, Edith, d 1862-1937
• Name/Titles (NACO)
• Shakespeare, William, 1564-1616. t Hamlet. l
  Japanese
• Titles (NACO)
• Koran. l Albanian.
• Subjects (SACO)
• Dogs

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Where are NARs made? When was NACO established?

• NACO began in 1977 as a joint project between LC
  and GPO to use and maintain a common authority
  file.
• Library of Congress and its affiliated libraries
  in North and South America, Europe, Africa, Asia,
  Australia

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Why NACO?

• international cooperation
• Library of Congress coordinates training
• uniform set of standards and guidelines
• integrity of large shared database

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NACO Libraries in the Commonwealth

• University of Pittsburgh
• Pennsylvania State University
• University of Pennsylvania
• State Library of Pennsylvania

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Clarion U. alumnus is one of the trainers at the
Library of Congress NACO Dept.

• Carol Sturtevant, M.L.S.
• Clarion University of Pennsylvania
• cast_at_loc.gov
• [phone]

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Sources of Authority Records

• Library of Congress website its free
• http//authorities.loc.gov/
• OCLC authority file its not free
• Pennsylvania libraries join by contacting PALINET

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Corporate NAR

• 110 2 Pennsylvania Library Association
• 410 2 PLA
• 410 2 PaLA
• The two 410s generate SEE headings.

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Personal NAR

• 100 1 Wharton, Edith, d 1862-1937
• 400 1 Olivieri, David, d 1862-1937
• 400 1 Wharton, Edith Newbold Jones, d 1862-1937
• The two 400s generate SEE headings.

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Variable fields on NARs

• 040 MARC symbol (formerly NUC)
• 1XX Heading to be applied to the 1XX, 6XX, 7XX
  fields on bib record
• 4XX Heading generates SEE heading
• 5XX Heading generates SEE ALSO hdg.
• 670 Source from which heading and usage were
  determined

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OCLC symbols vs. MARC symbols (040 in NARs)

• State Library of Pennsylvania
• PHA OCLC symbol
• P MARC (formerly NUC symbol)
• State Library of Ohio
• OHI OCLC symbol
• O MARC (formerly NUC symbol)

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See From Tracing Fields (4XX)

• See from tracing fields identify unauthorized
  forms of headings and other variants not chosen
  as the authorized form.

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See Also From Tracing Fields (5XX)See also from
tracing fields identify different authorized
forms of headings related to the authorized form
of the heading.
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Similarities between NARs and bibliographic
records--AACR2rev rules and LCRI for formulation
are the sameDifferences between NARs and
bibliographic records--some variable fields are
used differently
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Tips in Fixing Errors on Bib Records

• Lower case el vs. one
• Upper case O vs. zero
• llllll vs. 111111
• OOOOOO vs. 000000
• Quiz Circle correct year below.
• l83O 183O l830 1830

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QUIZ