PERSONAL PROPERTY

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PERSONAL PROPERTY

• Status Meeting
• July 6, 2006

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AGENDA

• Unreconciled Payments Report (UPR)
• Inventory
• Training
• Reports
• CWIP
• Inventory Memos

• Audit Calendar
• Unresolved Audit Issues
• Anticipated Projects by Line/Staff Office
• Matrix of Missing Documentation

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AUDIT CALENDARhttp//www.pps.noaa.gov/audit_calen
dar.html
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DOCUMENTATION

• Timely submission of documentation to the
  Property Office is critical
• Especially since we are in the fourth quarter and
  nearing year-end

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UNRESOLVEDAUDIT ISSUESPlease verify the
following projects projected date of acceptance
PDA.

• CIO
• Alpha Server Trade-in
• Project Manager Joe Smith, III
• PDA June 2006
• Need documentation of value for recording into
  Sunflower and General Ledger

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UNRESOLVEDAUDIT ISSUES (cont.)

• NESDIS
• Search and Rescue Satellite (SARSAT) Upgrade
• Project Manager Thomas Button
• PDA June 30, 2006

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UNRESOLVEDAUDIT ISSUES (cont.)

• NWS
• NWS Radio Transmitters - Donated
• Project Manager Mark Paese
• PDA March 31, 2006
• ORDA (Open-systems Radar Data Acquisition)
  Software
• Project Manager CeCe Hennigh
• PDA May 2006

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UNRESOLVEDAUDIT ISSUES (cont.)

• NWS (cont.)
• Air Handling Replacement NWSTG
• Project Manager William Johnson
• PDA June 2006
• Uninterruptible Power Supply (UPS) for NWS
  Telecommunication Gateway (NWSTG)
• Project Manager William Johnson
• PDA June 2006

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UNRESOLVEDAUDIT ISSUES (cont.)

• NMFS
• Law Enforcement Records Mgmt Software
• Project Manager Mark Spurrier
• PDA May 2006

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UNRESOLVEDAUDIT ISSUES (cont.)

• NMAO
• MacArthur Transfer
• Project Manager CDR Michele Bullock
• PDA June 2006 Congress authorized to proceed
  with transfer to Utrok Atoll for 75K

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UNRESOLVEDAUDIT ISSUES (cont.)

• OAR
• Components of eJet (Boulder)
• Project Manager Bobby Kelly
• PDA Feb 2005
• Documentation Required

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UNRESOLVEDAUDIT ISSUES (cont.)

• OAR (Cont.)
• Vessel - Need terms of lease
• Located in Ann Arbor, Michigan

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NESDIS PROJECTSPlease verify the following
projects projected date of acceptance (PDA).

• NSOF (NOAA Satellite Operations Facilities)
  Network Core (Data Communications Network for the
  move to the new Suitland building)
• Project Manager Paul Pegnato
• PDA August 2006
• 6.1 Meter Antenna
• Project Manager Charlie Bryant
• PDA August 2006

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NESDIS (cont.)Please verify the following
projects projected date of acceptance (PDA).

• Norway Antenna
• Project Manager Unknown
• PDA FY 2006
• DCS Auto Process System
• Project Manager Charles Bryant
• PDA FY 2006 (in litigation)
• What else is there?

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NMAO PROJECTS Please verify the following
projects projected date of acceptance (PDA).

• Twin Otter Aircraft
• Project Manager Michelle Fynn/Julie Robertson
• PDA August/September 2006
• Henry Bigelow
• Project Manager Joe Bohr
• PDA September 2006

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NMAO (cont.)Please verify the following
projects projected date of acceptance (PDA).

• Sonar for Long Range Fishery Vessel
• Project Manager Frank Colohan
• PDA September 2006
• What else is there?

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NMFS PROJECTSPlease verify the following
projects projected date of acceptance (PDA).

• Is there anything?

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NOS PROJECTSPlease verify the following
projects projected date of acceptance (PDA).

• Catamaran (50 feet)
• Project Manager Dave Lott
• PDA July 2006
• Catamaran (67 feet)
• Project Manager Dave Lott
• PDA August 2006
• ADCAT Software
• Project Manager Dennis Hoar
• PDA September 2006
• What else is there?

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NWS PROJECTSPlease verify the following
projects projected date of acceptance (PDA).

• IBM Computer Lease
• Project Manager Cathy Joseph
• PDA September 2006
• What else is there?

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MATRIX OF MISSING DOCUMENTATION

• The following Line/Staff Offices have
  documentation due to the Property Office
• NMFS
• CD0001276439 Missing acceptance documentation
  missing detail support for invoices (break-out of
  costs) (4 months old)

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MATRIX OF MISSING DOCUMENTATION (cont.)

• NOS
• CD0001478914 Missing CD-509 (new)
• NWS
• CD0000659046 Question regarding location
  Pilot, Roanoke, or Blacksburg, VA? (new)

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MATRIX OF MISSING DOCUMENTATION (cont.)

• NWS (cont.)
• CD0000781887 Missing email confirmation from
  James Kincaid for electronic CD-509 (3 months
  old)
• CD0000781888 Missing email confirmation from
  James Kincaid for electronic CD-509 (3 months old)

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MATRIX OF MISSING DOCUMENTATION (cont.)

• NWS (cont.)
• CD0001281090 Question regarding location
  Corapolis or Moon Twp., PA? (new)
• CD0001461939 Question regarding location Fort
  Knox or Louisville, KY? (new)

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UPR TRENDS
In thousands (000s)
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UPR TRENDS (cont.)
In thousands (000s)
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AGED UPR(90 DAYS OLDER)
In thousands (000s)
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AGED UPR (cont.)(90 DAYS OLDER)
In thousands (000s)
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FY 2006 INVENTORYSCHEDULE

• Annual Physical Inventory

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FY 2006 INVENTORY OVERDUE

• GC
• 1 Headquarters
• NESDIS
• 8 Headquarters
• NMFS
• 10 Headquarters

• NWS
• 7 Headquarters
• PPI
• 1 Headquarters
• USEC
• 7 Headquarters

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FY 2006 CAPITALIZED INVENTORY OVERDUE

• CFO
• 2 Headquarters
• NMFS
• 4 Headquarters

• NOS
• 1 Headquarters
• NWS
• 4 Headquarters

• Emails sent to the Property Custodians on
  7/03/2006

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PROPERTY ACCOUNTABILITY OFFICERS (PAO)
REQUIRING TRAINING

• NMFS
• Herbert Kaufman
• Garry Mayer
• Roy Crabtree
• Harold Robbins
• Scott Nichols

• Churchill Grimes
• James Herkelrath
• Willis Hobart
• Norman Mendes

• NOS
• Daniel Basta
• Rolin Meyer
• Emails sent to PMs and PAOs on 7/3/06

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PROPERTY CUSTODIAN (PC) TRAINING

• 80 Property Custodians/Contacts remain to be
  trained (as of April 26)
• E-Learning
• Currently in the process of installing on the
  Personal Property Website
• Access through Personal Property Website
• Course and test will be on the e-Learning site

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JUNE REPORTS

• Financial Reports
• Submitted June 19th
• Operational Reports
• New tab for capitalized inventories
• Starting next month, three new asset categories
  in Sunflower reports (subsets of the Other
  category)
• Instruments Lab. Equipment
• General Purpose ADP Equipment
• Communication, Detection, Radiation Equip.

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HERITAGE ASSETS

• Collection-type Heritage Assets
• New way of counting Collection-type Heritage
  Assets
• Assets reported individually versus collection
  (quantity of one)

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CONSTRUCTION WORK-IN PROGRESS (CWIP)

• Form 37-6 for capitalized property should only
  include
• Costs incurred to acquire property, plant,
  equipment (PPE) and to bring the PPE to a form
  and location for its intended use. (basically the
  acquistion cost)
• Training, maintenance, warranties, and other
  operating expenses should not be included on the
  form

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INVENTORY MEMOS

• Feedback on proposed changes to inventory memos

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• What are your questions or comments?

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• What are your agenda items for our next meeting?
• Date, time and location for next meeting
• August 3 _at_ 1100 a.m.
• SSMC4 - Rm 8150

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HEADQUARTERS CONTACTS

• NOAA Research (OAR)
• Ryland Pine
• NESDIS
• Holly E. Turri
• Ryland Pine
• NOAA Weather Climate (NWS)
• Doreen A. Kaduri
• NOAA Fisheries (NMFS)
• Dominic Blakey

• NOAA Marine Aviation Operations (NMAO)
• Jennifer Foster
• NOAA Ocean Service (NOS)
• Melissa Nelson
• NOAA Staff Offices (AGO, CAO, CIO, CFO, USAO,
  WFM)
• Jennifer Foster

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HEADQUARTERS CONTACTS (cont.)

• Branch Chief
• Jon Pinner
• Audit Leads
• Brian Mason
• Tom Deckard
• Support
• Paul Myers
• Ann Marquez
• Heritage Assets
• Lynette Joynes
• Inventory
• Larry Oates
• Ryland Pine

• Norfolk
• Anita Holley, Acting Branch Chief (RPM)
• Robin MacMillan (RPAM)
• Boulder
• Ron Jakaitis, Branch Chief
• Rudy Nunez (RPM)
• Sheila Hensley (RPAM)
• Kansas City
• Anthony Harrison, Branch Chief
• Seattle
• David Petre, Branch Chief
• Elizabeth Valezona (RPM)
• Kim Hutchinson (RPAM)

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PROPERTY MANAGERS

• The following people have been identified
• Carol Christian, AGO
• Judy Mickens, CAO
• Randy Hill, CIO
• Barbara Beasley, CFO
• Regina Jackson, GC
• Bernadette Foreman, NESDIS

• Jeanette McDonald, NMAO
• Robert Ziobro, NMFS
• Sloane Strother, NOS
• Jan Evans, NWS
• Deborah Martin, OAR
• George White, USAO
• Linda Adkins, WFM

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PROPERTY MANAGERS (cont.)

• ALTERNATES
• Denise Tyler-Littleford, AGO
• Cynthia Burley, CAO
• Gail Perry, CFO
• Kathy Stowe, CIO
• Thornette Johnson, GC
• Brian Brown, NESDIS
• Sheila Foster, NWS

• Millie Ingels, NMAO
• Rhonda Perry, NMFS
• George Ann Stansbury, NOS
• Mary Manoogian, OAR
• Kathy Lewis, USAO
• Michelle Masias, WFM

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PAO TRAINING (cont.)
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PC TRAINING (cont.)