Fall 2006 Retake Training Materials

1
Fall 2006 Retake Training Materials
07FL309
2
Retake Training Materials Icons
Since the Retake Training Materials include only
one PowerPoint presentation, these slides should
be used to train school coordinators and test
administrators. To help organize the materials
relevant to each training session, every slide
contains one or both of the following icons in
the upper right corner
SC
Identifies School Coordinator slides Identifies
Test Administrator slides
TA
3
Training Materials Link
TA
SC

• The test administration manual and these training
  materials
• are located at
• www.ctb.com/fcat

4
Fall 2006 FCAT Retake Reading and Mathematics
Administration Schedule
TA
SC
Districts have identified one of the following
two weeks for their Fall 2006 FCAT Retake
administration
OR
5
Whats New for the Fall 2006 FCAT Retake
TA
SC

• FCAT Administration Recordcombines the Record of
  Absences and Invalidations and the record of
  attendance
• FIVE elements now need to be correct on the label
  to make it usable
• students last name
• student ID number
• district number
• school number
• grade level
• Because only the last four digits of the Social
  Security Number (XXXXX1284X) are printed on the
  label, school personnel must use the student
  PreID Roster to verify the complete number before
  testing begins
• The document configuration has changed from a
  test book AND an answer document to ONE test and
  answer book for each test

6
Reminders for the Fall 2006 FCAT Retake
TA
SC

• Forms and Procedures
• PreID Rosterlists students with a PreID label
• FCAT Security Logkeeps track of the monitoring
  of each test room
• Students using large print materials must record
  answers in their large print documents ONLY
• Test group codes will be assigned by school
  coordinators

7
Students to Be Tested
TA
SC

• Grades 1113 regular and adult high school
  students who have not passed one or both parts of
  the Grade 10 FCAT
• Certificate of Completion students
• Three-year graduation program students (who have
  not passed one or both parts of the Grade 10
  FCAT) in the fall of their third year in high
  school

8
Rules for Preidentified Student Documents
TA
SC

• Verify that the student identified on each label
  will be tested and that certain information on
  the label is correct
• Use the PreID label if ALL of the following
  information is CORRECT (even if other information
  is INCORRECT)
• students last name
• student ID number
• district number
• school number
• grade level
• Grid any missing information in the appropriate
  sections of the grid sheet
• You are NOT required to grid the missing numbers
  of the Social Security Number printed on the
  label if the PreID Roster reflects the correct
  Social Security Number

9
Placement of Student Label
TA
SC

• Sample Student Label
• Affix the label to the box in the lower left
  corner of the student grid sheet
• Do not remove labels once they have been affixed,
  and do not affix a label over another label

10
Sample Student Grid Sheet
TA
SC
Content Assessed
Student Information Box This box must be
completed by the student even if the document is
preidentified.
Test Administration
Student Demographic Information
Security Number This number consists of two
letters followed by a six-digit number.
Preidentified Area Student labels should be
affixed to this area.
School Use Only Box This box contains one DNS
bubble and one UNDO bubble to indicate whether a
test has been invalidated.
11
Test Invalidation Policies and Procedures
TA
SC

• The DNS Bubble MUST be gridded on a USED document
  if
• The document is defective
• Certain information on the label is incorrect
• A label has been placed over another label
• The student is caught cheating or is disruptive
  during testing
• The DNS Bubble MAY be gridded if
• A student becomes ill OR is not allowed the
  correct amount of time to finish the test
• Consideration Was the student provided
  adequate time to respond to the test questions?
• Yes submit the document for scoring
• No invalidate the document and return it with
  the NOT TO BE SCORED materials

12
Test Invalidation Policies and Procedures (cont.)
TA
SC
It is not necessary to invalidate UNUSED
documents as long as they are packaged with the
NOT TO BE SCORED materials.
13
Sample FCAT Administration Record
TA
SC
14
Test Security Policies and Procedures
TA
SC

• Prohibited Activities Include
• Reading the passages, test items, or performance
  tasks
• Revealing the passages, test items, or
  performance tasks
• Copying the passages, test items, or performance
  tasks
• Interpreting or reading test items or passages
  for students
• Changing or otherwise interfering with student
  responses to test items
• Causing achievement of schools to be inaccurately
  measured or reported
• Copying or reading student responses

15
Proctors
TA
SC

• Personnel Needed Based on Student Participation
• Proctor Duties and Responsibilities
• School personnel
• prepare, distribute, and collect materials
• grid student answer documents
• Non-school personnel
• assist in monitoring test administration only

16
Security Numbers and Checklists
TA
SC

• Security Numbers
• account for secure test and answer books
• consist of two letters followed by a six-digit
  number
• should be recorded each time secure test and
  answer books are distributed and returned
• Retake Security Checklists
• list the security number of each secure book
• are used by the school coordinator to record the
  security numbers assigned to and returned by each
  test administrator
• may be copied and used by the test administrator,
  or security numbers may be recorded on the FCAT
  Administration Record

17
Sample Security Checklist
TA
SC
18
Sample FCAT Security Log
TA
SC
19
Supervise Test Administration
TA

• During testing, ensure that students
• clear their desks of all materials except the
  appropriate test materials
• use only No. 2 pencils
• do not have books, notes, scratch paper, or
  electronic devices even if they do not use them
  during the test
• do not disturb others
• work independently
• DO NOT
• talk with students about any test item
• help students answer any test item
• discuss test items or answers with students even
  after all test materials have been returned and
  testing has been completed

20
Return Retake Materials to the School Coordinator
TA

• Verify and keep a copy of your record of security
  numbers (the Security Checklist, FCAT
  Administration Record, or a form of your own)
• Remove stray reference sheets from the test
  materials
• Check student grid sheets to ensure the
  following
• No stray marks in preidentified/security number
  area
• Upper right corner was completed by each student
• DNS and UNDO bubbles are accurately completed, if
  necessary
• Complete the following
• FCAT Security Log
• Online Test Administrator Comment Form
• Group materials using the cover sheets in
  Appendix C
• Return materials to the school coordinator

21
Testing Location Considerations
SC

• Use classrooms whenever possible
• Avoid testing in the cafeteria, gymnasium,
  auditorium, or library whenever possible
• Make sure that students are not facing each other
  if seated at tables
• Make sure that students are not in seating that
  allows them to easily view other students
  answers
• Make sure there is sufficient space (at least
  three feet) between students

22
Prepare Materials for Return to the District
Coordinator
SC

• Verify return of secure materials
• Complete record of security numbers (the Security
  Checklist, FCAT Administration Record, or a form
  of your own)
• Make copies of and file
• Each test administrators record of security
  numbers
• FCAT Security Logs
• Separate test materials (by grade level and
  document type)
• Verify accuracy of DNS and UNDO bubbles

23
Prepare TO BE SCORED Documents for Return
SC

• Complete the following
• a Retake Document Count Form for each grade level
  and document type
• the Answer Document Return Summary
• Band stacks of documents
• Grid the appropriate grade level and document
  type
• Complete the school and district information
• Complete the line titled Number of Documents
  Contained in this Paper Band
• Number the paper bands 1 of n, 2 of n, 3 of n,
  etc.
• Place the SSS Paper Band around each stack of TO
  BE SCORED answer documents
• Make sure that the Retake Document Count Form is
  on top of the banded stack labeled 1 of n

24
Retake Document Count Form
SC
FALL 2006
25
Answer Document Return Summary
SC
Sample School
9999
26
SC
Sample Paper Band
27
Return Label Reference Sheet
SC
28
Package Test Materials
SC
Package TO BE SCORED Documents Red Return Label
(Pages 5152, Steps 17)
29
Package Test Materials (continued)
SC
Packaging Diagram
30
Package Test Materials (continued)
SC
Package NOT TO BE SCORED Materials Yellow Return
Label (Page 53, Steps 15)
31
Package Test Materials (continued)
SC

• Package District Coordinator ONLY Box(es)
• (Page 53, Steps 16)
• CONTENTS
• non-secure materials
• original records of security numbers (FCAT
  Administration Record or a form of your own)
• original FCAT Security Logs

32
Instructions for Completing Student Grid Sheets
for Students Using Large Print Materials
TA
SC

• For a student with a PreID label
• After verifying its accuracy, affix the label to
  the appropriate area on the large print test and
  answer book
• For a student who does NOT have a label
• Grid the large print student grid sheet by hand

33
Return Large Print and Braille Materials to the
School Coordinator
TA

• Verify and keep a copy of your record of security
  numbers (the FCAT Administration Record or a form
  of your own)
• Pull out any stray reference sheets
• Verify the accuracy of each student grid sheet
• Student name and district/school number appear in
  the appropriate locations on all test documents
• DNS and UNDO bubbles are accurately completed, if
  necessary
• Complete the online Test Administrator Comment
  Form

34
Return Large Print and Braille Materials to the
School Coordinator (cont.)
TA

• Group each students materials as follows and
  place them in each students return envelope
• Complete each students Large Print and Braille
  Materials Return Envelope
• Return all materials to the school coordinator

35
Prepare Large Print and Braille Materials for
Return to the District Coordinator
SC

• Verify return of secure materials and complete a
  record of security numbers
• Make copies of and file the record of security
  numbers (the FCAT Administration Record or a form
  of your own)
• Verify the following
• Each envelope contains documents for one student
  only
• The student grid sheet is complete and accurate
  (check the DNS and UNDO bubbles)
• Complete a Retake Document Count Form per subject
  tested for each student and place the completed
  form on top of the corresponding document(s)

36
Prepare Large Print and Braille Materials for
Return to the District Coordinator (cont.)
SC

• Make sure that each students envelope contains
  the appropriate materials for each subject tested
  
• Place the following materials into the box(es) in
  which they arrived
• the completed student return envelopes
• NOT TO BE SCORED secure large print and braille
  documents
• braille scripts
• braille notes
• Seal the box(es)
• Place a white label anywhere on the top of each
  box and complete the label
• Return the box(es) to the district coordinator

37
TA
SC
Questions?