The Public Procurement Reform Programme Implementing Improved Procurement in the Scottish Public Sec

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The Public Procurement Reform ProgrammeImplement
ing Improved Procurement in the Scottish Public
Sector

• General Briefing
• 6 October 2006

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Contents

• Introduction
• Programme Vision and Objectives
• Workstreams within the Programme
• Their aims, objectives and team leaders

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Introduction

• The Public Procurement Reform Programme (also
  known as the McClelland Programme) is a
  far-reaching and ambitious undertaking that aims
  to improve procurement across the Scottish Public
  Sector.
• It was initiated in response to the Review of
  Public Procurement in Scotland Report and
  Recommendations, by John McClelland. This
  report included almost 80 recommendations to
  improve procurement in the Public Sector.
• The Programme includes initiatives and
  workstreams that touch, or are taking place
  within, almost every Public Sector organisation.
• This briefing pack aims to provide an outline of
  the Programme and the workstreams within it.
• The Programme Team would be delighted to receive
  feedback or questions on this pack. If you have
  any, please contact the team through
  susie.macdonald_at_scotland.gsi.gov.uk

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The Programmes Vision

• The McClelland Programmes Vision is the
  implementation of structures, capability and
  processes to provide continuous improvement in
  procurement across the Scottish Public Sector in
  order to deliver Value For Money improvements and
  support increased efficiency

Effective and consistent Collaboration -
delivering value for money and quality for end
users
Transparent, standardised procurement processes
helping businesses to identify and bid for
Public Sector opportunities
Consistent, Efficient Procurement Systems -
improving efficiency
Well trained, professional People with
appropriate Skills - recognised for their
contributions
Consistent and comprehensive Information -
enabling effective decision-making
Strong, effective and realistic Governance and
Policy - reducing risk, ensuring accountability
and fairness
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The Programmes Objectives

• To facilitate public bodies in improving their
  procurement capabilities in order to support
  delivery of better public services
• To increase the cost-effectiveness of
  procurement, thereby releasing cash for use in
  other priority areas. This includes the use of
  eProcurement. The savings targets included in
  the McClelland Report amount to 600m in 2009-10
  and will be delivered primarily through more
  effective collaborative purchasing
• To establish and embed appropriate procurement
  policy and best practice in order to ensure fair
  and efficient procurement practices and reduce
  commercial risk and
• To facilitate cross sector collaboration to avoid
  duplication of effort, maximise potential gains
  from collaboration, enable the sharing of
  experience and information and to ensure that
  common suppliers and markets are managed
  effectively
• To encourage suppliers to build effective and
  mutually beneficial relationships with the
  Scottish Public Sector
• The Programmes scope and objectives have been
  described in the Programme Initiation Document
  (PID), which is available on the Scottish
  Procurement Directorates website.

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Workstreams in the Programme Management, Policy
and eProcurement
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Workstreams in the Programme Procurement
Centres of Expertise
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Workstreams in the Programme Management
Information and Best Practice
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Workstreams in the Programme Supply Base,
People and Change
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Workstreams allied to the Programme Procurement
Improvement Projects

• There will be a number of procurement improvement
  projects within Public Sector organisations that
  will help to deliver the Programmes vision
• These will be managed within organisations but
  will need to be consistent with the major central
  initiatives
• The scope of each of these local projects will
  vary from organisation to organisation, but could
  include
• Systems to improve procurement effectiveness and
  efficiency, including eProcurement Scotl_at_nd,
  P-cards and eAuctions
• Procurement Strategies
• Define and introduce delegated purchasing
  authority
• Create Procurement Departments and appoint Chief
  Procurement Officers
• Process improvement, to increase efficiency and
  control
• Training and professional development
• Reporting measures and processes
• Commodity strategies and supplier strategies
• Processes for collaborating with sectoral and
  national centres of expertise