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Preparing for CROWN Web

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Data Transition Calendar. 11/5/2008: October PARs due ... 1/5/2009: Last day to submit 2008 forms and PARs. 1/16/2009: Last day Network 11 can enter data ... – PowerPoint PPT presentation

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Title: Preparing for CROWN Web


1
Preparing for CROWN Web
  • Tom Kysilko, MA
  • Data Manager, Network 11
  • October 3, 2008

2
How CMS Gets ESRD Data
A Form-Centered Process
3
How CMS Gets ESRD Data
A Form-Centered Process
4
How CMS Gets ESRD Data
A Form-Centered Process
5
How CMS Gets ESRD Data
A Form-Centered Process
6
How CMS Gets ESRD Data
A Form-Centered Process
7
What happens to these forms?
8
What happens to these forms?
9
What happens to these forms?
10
IF … everything goes smoothly
11
IF … everything goes smoothly
12
There must be a better way . . .
13
CROWN Web will . . .
  • Require data entry by facility staff
  • Be Web-based
  • Be patient-centered

14
CROWN Web will require data entry by facility
staff
  • SYSTEM REQUIREMENTS
  • Windows XP (SP2) or Windows Vista
  • Internet Explorer 6 or 7
  • Adobe Acrobat Reader 8 or higher
  • High-speed/broadband Internet connection

15
CROWN Web will require data entry by facility
staff
  • STAFFING REQUIREMENTS
  • Understanding of facilitys processes
  • Computer literacy
  • Security awareness
  • Specific CROWN Web training
  • Time to do the work

16
CROWN Web will require data entry by facility
staff
  • ADMINISTRATIVE REQUIREMENTS
  • Analyze the facilitys flow of information
  • … and how it may need to change
  • Identify who will be CROWN Web users
  • Specify the roles and responsibilities of users
  • Designate a Security Administrator

17
What about Large Dialysis Organizations?
  • Eventually, all data will be submitted directly
    from corporate systems Batch.
  • Initially, only data currently submitted on PARs
    and CPMs will be submitted via batch.
  • Initially, 2728s and 2746s will be done through
    the single-user interface.

18
Can other facilities use batch transmission?
Eventually -- Yes Initially -- No
19
What about transplant facilities?
  • At least initially, transplant facilities will
    submit the current paper forms
  • Data will be entered into CROWN Web by Network
    staff

20
What about VA facilities?
  • A required data use agreement between CMS and
    the VA is pending. Until then . . .
  • At least initially, VA facilities will submit
    the current paper forms
  • Data will be entered into CROWN Web by Network
    staff

21
CROWN Web will be Web-based
  • No software to install (Well, hardly any)
  • Available anywhere
  • Reduced risk of inconsistent data
  • Efficient system updates
  • BUT . . .
  • Security and privacy are major concerns

22
CROWN Web will be Web-based
  • Security and privacy are major concerns
  • Technology
  • The Human Factor
  • Authentication
  • Importance of the Security Admin
  • Good Habits

23
CROWN Web will be patient-centered
  • Admission data will precede forms
  • Forms will be pre-populated as much as possible
  • General clinical data will precede CPMs
  • No more PARs. However . . .

24
CROWN Web Patient Search
25
CROWN Web Patient Search
26
CROWN Web 2728
27
CROWN Web 2728
28
Clinical Data in CROWN Web
29
Clinical Data in CROWN Web
30
Clinical Data in CROWN Web
31
Clinical Data in CROWN Web
  • Clinical measures required on all patients
  • Clinical measures to be updated monthly

32
Patient Activity Reports (PARs) to be replaced
by Patient Attributes and Related Treatments
(PART)
  • PART is a summary of a facilitys patients
  • If a patients record has received no updates
  • during a month, check the No Changes box
  • Shortcuts will be provided

33
Other Tidbits
  • Facility data will also be in CROWN Web.
  • Networks will initiate
  • Facilities will complete and maintain
  • Includes key personnel
  • The language of Events will be replaced
  • by the language of Admits and Discharges

34
If you take away one thing from this presentation
. . .
  • Get trained to use CROWN Web

35
CROWN Web Training Opportunities
On-line Learning Management System (LMS)
http//www.projectcrownweb.org/Default.asp
36
CROWN Web Training Opportunities
One-day Classroom Training at New Horizons
  • Edina, MN January 5, 6, 7
  • Wauwatosa, WI January 5, 6, 7, 8, 9
  • Troy, MI -- January 5, 6, 7, 8, 9
  • No charge for tuition and meals.
  • Facilities pay travel expenses.
  • Limit one person per independent facility.
  • Limit one person per two LDO facilities.
  • On-line registration. See Network 11 Web site.

37
CROWN Web Training Opportunities
Live WebEx Teleconferences
  • Special Training for Security Administrators
  • October 30, 300PM (ET), 200PM (CT)
  • Follow-up Training for All Users
  • To be scheduled in February and March
  • Heavy on Q A
  • Details to be sent to facilities
  • and posted on the Network 11 Web site

38
CROWN Web Calendar
  • 10/30/2008 Security Administrator Training
  • 11/17/2008 Alpha 0.4 Testing begins
  • 11/30/2008 Mass mailing to facilities
  • 12/1/2008 Facility Training Registration begins
  • 12/8/2008 Corporate level training for LDOs
  • 1/5/2009 Last day to submit 2008 data
  • 1/16/2009 Last day Networks can enter data
  • 1/17/2009 Data conversion begins
  • 2/2/2009 CROWN Web release 1.0
  • is launched

39
Data Transition Calendar
  • 11/5/2008 October PARs due
  • 11/17/2008 Rosters and Surveys mailed to
    facilities
  • 12/3/2008 Completed Surveys due to Network 11
  • 12/5/2008 November PARs due
  • 12/15/2008 Facility Surveys faxed back to
    facilities
  • 1/5/2009 Last day to submit 2008 forms and
    PARs
  • 1/16/2009 Last day Network 11 can enter data

40
Questions ?
tkysilko_at_nw11.esrd.net http//www.esrdnet11.org/
data/crown_web.asp
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