Digitization%20of%20archival%20records%20in%20Polish%20State%20Archives%20%20Some%20experiences%20of%20Central%20Archives%20of%20Historical%20Records%20%20TORUN%20-%20DELOS,%204th%20February%202003 - PowerPoint PPT Presentation

Title: Digitization%20of%20archival%20records%20in%20Polish%20State%20Archives%20%20Some%20experiences%20of%20Central%20Archives%20of%20Historical%20Records%20%20TORUN%20-%20DELOS,%204th%20February%202003


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Digitization of archival records in Polish State
Archives Some experiences of Central Archives
of Historical RecordsTORUN - DELOS, 4th
February 2003

• Hubert Wajs Ph. D.
• hubert.w_at_wp.pl

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My General Ideas

• Digitization is not Preservation - at Least not
  Yet.
• Digitization is ACCESS lots of it.
• WHY DIGITIZE? by Abby Smith (Council on Library
  and Information Resources)
• Archival description of the record is equal to
  the image itself (or even more important than
  it).
• - modem users

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A record
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Second Peace of Torun October 19, 1466, Thorn
(now Torun)Ludwig von Erlichshausen, Great
Master of the Order of Teutonic Knights, signs a
peace treaty with the Polish King Kazimierz
Jagiellonczyk. Comments This is the main
Teutonic document of the so-called Treaty of
Torun concluding the Thirteen Years War waged
between Poland and the Order. The document was
issued on behalf of the Great Master, his
dignitaries, the Prussian branch of the Order,
the Bishop, the Chapter and the representatives
of the estates of Sambia, and the estates of
Sambia. The final draft of the treaty was
mediated by the Papal Legate, Rudolf of
Rüdesheim, between October 17-19, 1466. On the
Polish side, the draft was endorsed (among
others) by Jakub of Szadek, Wincenty Kielbasa,
Scibor Bazynski, and Jan Dlugosz or Longinus.
Under the terms of the treaty, the Order ceded to
Poland the districts of Chelm and Michalow, the
region of Pomorze Gdanskie (Danzig Pomerania),
and surrendered the northwestern part of Prussia
including Marienburg (now Malbork) and Elbing
(now Elblag). The Great Master became a duke and
a senator-councillor of the Kingdom of Poland,
and his future elected successors were to swear
loyalty to the Polish king. The Order was
obligated to provide military aid against the
enemies of the Polish Kingdom. Out of the three
bishoprics, the diocese of Chelm returned to the
Polish Church, the bishopric of Warmia remained
under the protection of the Polish king, and the
Pomezanian diocese was given to the royal
secretary Wincenty Kielbasa for lifelong
administration. The document regulated such
issues as the release of prisoners of war or the
exchange of castles and towns. The towns returned
to Poland under the terms of the treaty included
Sztum, Nowe Miasto on the river Drweca, Bratian,
Chelmno, Brodnica, and Dzierzgon. The gains of
the Order included Paslek, Pasym, Nidzica and
Mlynary. The Prussian estates were to swear an
oath to keep the peace. Clearly, the provisions
of the Treaty of Torun were an attenuation of the
act of incorporation of Prussia (1454), leaving
the eastern part of the former Orders state in
existence to remain as a dangerous trouble spot
in the Baltic Sea region. Also, the fact that the
Treaty required an endorsement from the Holy See
meant that the papal Curia continued to hold at
least a formal sway over Prussia. The most
lasting effects produced by the Second Peace of
Thorn proved to be the recognition of Polish
control over Pomorze Gdanskie, the district of
Chelm and Powisle, all of which were to remain
indissolubly linked with the Crown for more than
three hundred years to come. (Janusz
Grabowski) Description Original, in Latin,
libellus consisting of 3 parchment sheets sized
456x296 mm 55 seals signature of Papal Legate,
Rudolf of Rüdesheim, and notarial signs of
notaries Jan Ewich de Attendorn and Stanislaw
Franke of Redkowice 12 pp. Collection AGAD,
Zbior dokumentow pergaminowych (Collection of
Parchment Records), no. 1143.
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Second Peace of Torun

• October 19, 1466, Thorn (now Torun)Ludwig von
  Erlichshausen, Great Master of the Order of
  Teutonic Knights, signs a peace treaty with the
  Polish King Kazimierz Jagiellonczyk.
• Comments This is the main Teutonic document of
  the so-called Treaty of Torun concluding the
  Thirteen Years War waged between Poland and the
  Order. The document was issued on behalf of the
  Great Master, his dignitaries, the Prussian
  branch of the Order, the Bishop, the Chapter and
  the representatives of the estates of Sambia, and
  the estates of Sambia. The final draft of the
  treaty was mediated by the Papal Legate, Rudolf
  of Rüdesheim, between October 17-19, 1466. On the
  Polish side, the draft was endorsed (among
  others) by Jakub of Szadek, Wincenty Kielbasa,
  Scibor Bazynski, and Jan Dlugosz or Longinus.
  Under the terms of the treaty, the Order ceded to
  Poland the districts of Chelm and Michalow, the
  region of Pomorze Gdanskie (Danzig Pomerania),
  and surrendered the northwestern part of Prussia
  including Marienburg (now Malbork) and Elbing
  (now Elblag). The Great Master became a duke and
  a senator-councillor of the Kingdom of Poland,
  and his future elected successors were to swear
  loyalty to the Polish king. The Order was
  obligated to provide military aid against the
  enemies of the Polish Kingdom. Out of the three
  bishoprics, the diocese of Chelm returned to the
  Polish Church, the bishopric of Warmia remained
  under the protection of the Polish king, and the
  Pomezanian diocese was given to the royal
  secretary Wincenty Kielbasa for lifelong
  administration.
• The document regulated such issues as the release
  of prisoners of war or the exchange of castles
  and towns. The towns returned to Poland under the
  terms of the treaty included Sztum, Nowe Miasto
  on the river Drweca, Bratian, Chelmno, Brodnica,
  and Dzierzgon. The gains of the Order included
  Paslek, Pasym, Nidzica and Mlynary. The Prussian
  estates were to swear an oath to keep the peace.
  Clearly, the provisions of the Treaty of Torun
  were an attenuation of the act of incorporation
  of Prussia (1454), leaving the eastern part of
  the former Orders state in existence to remain
  as a dangerous trouble spot in the Baltic Sea
  region. Also, the fact that the Treaty required
  an endorsement from the Holy See meant that the
  papal Curia continued to hold at least a formal
  sway over Prussia. The most lasting effects
  produced by the Second Peace of Thorn proved to
  be the recognition of Polish control over Pomorze
  Gdanskie, the district of Chelm and Powisle, all
  of which were to remain indissolubly linked with
  the Crown for more than three hundred years to
  come. (Janusz Grabowski)
• Description Original, in Latin, libellus
  consisting of 3 parchment sheets sized 456x296
  mm 55 seals signature of Papal Legate, Rudolf
  of Rüdesheim, and notarial signs of notaries Jan
  Ewich de Attendorn and Stanislaw Franke of
  Redkowice 12 pp.
• Collection AGAD, Zbior dokumentow pergaminowych
  (Collection of Parchment Records), no. 1143.

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Archival Standards

• ISAD (G) General International Standard
  Archival Description .
• ISAAR (CPF) International Standard Archival
  Authority Record for Corporate Bodies, Persons
  and Families .

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POLISH STATE ARCHIVE

• Head Office of State Archives
• 3 Central Archives in Warsaw (Historical, Modern,
  Audio-Visual Records)
• 30 state archives in provincional capitals around
  Poland
• The first internet pages in 1996
• Now www.archiwa.gov.pl
• the most important database SEZAM (description
  of all founds)

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Two Examples

• Chancellery Books from the times of King Henry
  Valois in Poland (1573)
• Treasures of Polish State Archives for Everyone
• (done with NASK - Scientific and Academic
  Computer Network www.poland .pl)

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What did I learn during Henry Valois Project?

• Tempus fugit
• Start 1996
• digitization XII.1996/I.1997 (in 20 days 1680
  scans)
• scans from microfilm (black-white) - 300 dpi
• Database ready - III.1998
• New versions 1999/2001
• CD-ROM 2001 (at last)

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What did I learn during Henry Valois Project?

• When text of registers was ready ( indexes) - by
  dr. Maria Wozniak Ph. D.
• What was left to be done- building database
  scanning- putting text into fields of database-
  creating connection text images- checking
  testing- correcting
• - CD-ROM

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Presentation
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Treasures of Polish State Archives

• History of the project
• - around 100 records from AGAD (40 z AAN) -gt
  important records are usually not beautiful,
  beautiful records are usually not important-gt
  description image - mind game
• - Selection -gt important moment from Polish
  history (Grunwald, Konfederacja Warszawska, Unia
  lubelska, Konstytucja 3 Maja, Manifest z 5
  listopada 1918) -gt representation of various
  problems (education, economy, minorities)

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Treasures of Polish State Archives

• Some logistic
• In Archives (NDAP, AAN, AGAD around 20) there
  are around 40 persons working on this project
  (selection, description, photography, checking,
  coordination)
• For Scientific and Academic Computer Network
  worked only 3 persons

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Treasures of Polish State ArchivesDescription

• NAME ISAD
• Title of image ------
• Title of recored 3.1.2.
• Name of the Collection 3.1.1.
• Date(s) and Place 3.1.3.
• Scope content 3.3.1.
• Commentar 3.2
• Farther reading (nota) 3.6.1.
• Publication note 3.5.4.
• Language 3.4.3
• Phisical characteristics 3.4.4.
• Archivists note 3.7.1.
• Index (for HTML) ------

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Presentation
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• Jan III Sobieski 1676-1690,King Jan III
  Sobieskis Grand Duchy of Lithuania Seal matrix
• Comments The seal matrix was made for the
  coronation of Jan III Sobieski (1676), and was
  used in succession by two Chancellors of
  Lithuania, first by Krzysztof Zygmunt Pac and
  then by Marcjan Aleksander Oginski. After the
  latter had died in 1690, the office of Chancellor
  of Lithuania was taken up by the
  then-Vice-Chancellor Dominik Mikolaj Radziwill.
  The new Chancellor had a new seal matrix cast,
  and the existing one was withdrawn. Contrary to
  the commonly adopted policy, the old seal matrix
  was not destroyed, but kept in the archives of
  the Radziwill family in Nieswiez (now in
  Belarus), after 1945 it became part of the AGAD
  collection together with the entire Radziwill
  archive.
• At present, it is the only surviving seal matrix
  used by the Royal Chancellors office. Similar
  seal matrices of royal seals were always
  destroyed after the monarchs death to prevent
  forgeries. There are no signs that any official
  royal documents have been forged by means of this
  particular seal matrix. (Michal Kulecki)
• Description Seal matrix (typariusz) engraved in
  silver, 95 mm in diameter, handle length 130 mm,
  broad, convex handgrip, with a round circle
  soldered onto the handle. In the centre of the
  imprint a shield with the Pogon (the arms of the
  Grand Duchy of Lithuania), surrounded by 11 coats
  of arms of Lithuanian districts on the
  circumference, the full Latin titulature of Jan
  III Sobieski
• Collection AGAD, Zbiór sfragistyczny (Seals
  Collection).