Welcome%20to%20PowerPoint

1
Welcome to PowerPoint

• A Presentations Graphics Program

2
Why Use This Software?

• Present your information efficiently and
  professionally
• Easily generate and organize ideas
• Provides tools for effective slide shows,
  handouts, speakers notes and transparencies
• Reduce meeting time
• Publish presentation on the WWW

3
Getting Started

• Starting PowerPoint
• Start button to Programs
• Start button to New Office Document
• Tip of the Day
• Meet the Office Assistant

4
Getting Started

• PowerPoint dialog box
• appears when you load PowerPoint
• 4 options
• Opening a Presentation
• Apply a design template
• New Slide dialog box
• Select and use common slide layouts
• Page Setup

5
Getting Help

• The Office Assistant
• Start Up Tips
• Shortcut menus - point at object right click
• Help
• Contents
• Index
• Find

6
The PowerPoint Window

• Menu Bar
• Tool bars
• Standard tool bar
• Formatting tool bar
• Common tasks
• Drawing tool bar
• Picture toolbar
• Status bar
• Adding/removing toolbars

7
Presentation Tips

• 6x6 rule
• Determining size of text
• Fonts
• AVOID TYPING MUCH TEXT IN ALL CAPS - IT IS
  DIFFICULT TO READ

8
Presentation Tips

• Make it easy to read
• Light background for transparencies
• Dark background for digital projectors
• Use animations when necessary
• They can be entertaining, but also
• can be distracting

9
Starting Your Presentation

• PowerPoint Dialog Box
• File, New
• File, Open

10
About the Design Templates

• Template - a consistent background look
• Color coordinated
• Professionally designed
• Pick one to suit your message and audience
• Create your own

11
Layout Options

• Format, Slide Layout
• Can be selected after selecting template

12
More About Slide Templates

• 24 different options
• Text, Columns, Tables, Charts, Images
• Combinations
• Choose your default, then modify
• Changing the Template
• Double click on design template on status bar

13
Page Setup

• File, Page Setup
• Select type of presentation
• Orientation

14
PowerPoint Working Environment

• View buttons are located on the left of the
  horizontal scroll bar
• Slide View
• Outline View
• Slide Sorter View
• Notes Page View
• Slide Show

15
Slide View Mode

• Used for working with one slide at a time
• You can add text, graphs, clip art,
• pictures, shapes, etc.
• You have access to all tools and buttons on the
  various toolbars

16
Working in Slide View

• Click placeholder or insert text box to add text
• Tab or demote button to demote
• Shift-Tab or promote button to promote
• Select text to edit
• Insert images clip art

17
Working in Outline View

• Enables you to organize create information
• Ctrl-Enter to insert new slide
• Shift-Enter to add line w/o bullet
• Moving slides and adjusting text
• Promote/Demote

18
Slide Show View

• To view slides without the empty placeholders
• View - Slide show
• Slide show button on the left of horizontal
  scroll bar

19
Playing Your Show

• Slide Show View
• ltEntergt, ltPageDowngt, or mouse click to move to
  next slide
• ltPageUpgt to move backward one slide
• To end show, right click to get a shortcut menu
  or press ltESCgt

20
Saving Your Presentation

• Save your work frequently
• File, Save
• File, Save As
• To give file a different name
• Save as presentation, template, graphic
• File, Save As HTML...

21
Using Existing Presentations

• Initial Dialog box
• File, Open
• Double click on any ppt files icon
• Exiting PowerPoint
• File, Close
• File, Exit

22
Posters

• Usually use blank presentation
• File, Page Setup
• Slides sized for - custom
• Width - 54 inches
• Height - 36 inches
• Orientation - Landscape

23
Printing Poster Miniatures

• File - Print - current slide
• Scale to fit paper (81/2 x 11)
• Orientation - Landscape

24
Learning More

• HELP!
• http//www.lgta.org/
• The Land Grant Training Alliance
• On Line PowerPoint Lessons
• http//www.lgta.org/ppt2000/ppt2000.contents.htm
• http//www.lgta.org/ppt97/
• College of Agriculture and Life Sciences
  Information Technology
• Presentations Help Aids
• General Info MS PowerPoint
• http//www.ces.ncsu.edu/depts/it/itaids/presentati
  ons.shtml