CAT Grade 10

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CAT Grade 10

• Introduction

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Classroom Rules

• Show respect for yourself, your peers, and your
  teaching staff.
• Treat all computer equipment with care.
• All assignments must be handed in on time and
  completed to the best of your ability.

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Procedure for Saving Work

• All notes are to be typed as I give them and
  saved in your account in a separate folder marked
  ICS.
• All assignments and projects are to be saved as
  well (please save as you work to avoid losing
  information).

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Word Processing
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Assessment Expectations

• The purpose of this unit is to learn as much as
  possible about proper formatting of word
  processing documents, therefore each assignment
  will be marked according to how accurately you
  follow the directions.

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What is a Word Processor?

• An application that is used to produce easy to
  read, professional-looking documents, such as
  letters resumes, and research papers.

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Terms

• Edit to make changes to
• Format modify the look of

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Title Bar
Menu Bar
Tool Bars
Rulers
Status Bar
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The Assistant Help Menu

• The rule is
• if you do not know how to do something, first ask
  the assistant or use the help menu, then ask the
  person beside you (not your friend across the
  room) then ask me.

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Auto Spelling and Grammar Check

• Spell check is a beautiful thing most of the
  time.
• When a red wavy line appears under a word, WORD
  recognizes that it is spelled incorrectly.
• Right-click on the word to choose from a list of
  suggested words.

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Copying and Pasting Text

• There are times when text needs to be repeated in
  a document or transferred from another document.
• Instead of retyping the text, it can be
  duplicated using the Copy and Paste commands from
  the edit menu.

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• Another way to select the Copy or Paste command
  is to right-click on the highlighted text.

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Moving Text

• Text can be moved from one place to another using
  the Cut and Paste commands

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Using the Office Clipboard

• The Office Clipboard is a special clipboard that
  stores up to 12 different cut or copied items,
  which can then be pasted individually or all
  together.

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• Selecting the Copy command a second time,
  immediately following the first Copy activates
  the Office Clipboard.

PARTY DIRECTIONS Practice 2
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Finding Text in a Document

• The Find command from the Edit menu is used to
  scan a document for search text that may be a
  single character, word, or phrase

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• When a word is entered as the search text, WORD
  starts searching from the current cursor position
  and continues through the document looking for
  the search text.

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• If a match is found, WORD stops searching and
  highlights the found text.
• Selecting Find Next continues the search.

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Finding Special Characters

• Special characters such as tab and paragraph
  characters can also be located using the Find
  command.
• This is often used when wanting to search for a
  word at the beginning of a paragraph.

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Practice 3 (5-6)
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Replacing Text

• The Replace command from the Edit menu is used to
  locate text and then change it to other text.

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• Selecting Replace starts searching from the
  current cursor position for the first occurrence
  of the search text, which is then highlighted.
• Selecting Replace changes the highlighted text to
  the replace text.

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• The replace All button will automatically replace
  all occurrences of the search text with the new
  text.

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Using the Thesaurus

• A thesaurus is a collection of synonyms.
• A list of synonyms can be displayed for a word by
  highlighting the word and then selecting the
  Thesaurus command from the Language submenu in
  the Tools menu.

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Practice 4 DTP WORKSHOP (5-10)
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Paragraph Formats - Indents

• Margin settings apply to an entire document and
  cannot change from paragraph to paragraph.
• Indents can be used to alter widths of individual
  paragraphs.
• often used for quotations

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• Select the Paragraph command from the Format menu.

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• Setting an indent affects only the paragraph that
  contains the cursor.
• Multiple paragraphs can be formatted together by
  highlighting them and then applying the indents.

Practice 5 DTP WORKSHOP (5-12)
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Paragraph Formats Special Indents

• A paragraph can be formatted so that the first
  line is indented differently from the rest of the
  paragraph.
• A hanging indent is often used for lists,
  outlines, or bibliography entries.

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• A hanging indent is when the first line of a
  paragraph is farther to the left than the rest of
  the paragraph.

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• A hanging indent can also be created by dragging
  the hanging indent marker on the ruler.

hanging indent marker
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Creating Lists

• Bulleted Lists
• Each item in a bulleted list is a separate
  paragraph formatted with a hanging indent.
• WORD automatically formats the paragraph with a
  hanging indent and adds a tab and a bullet
  character.

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• The bulleted items can be further indented by
  clicking on the Increase Indent button.

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• Numbered Lists
• Numbered lists are used to show a priority of
  importance
• Ex. steps in directions
• Highlight the paragraphs and then click on the
  Numbering button.

Practice 6 DTP WORKSHOP / MOCKINGBIRD MUSIC
(5-15)
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Creating Footnotes and Endnotes

• Research papers and reports often include
  footnotes or endnotes to document sources.
• Select the Footnote command from the Insert menu.

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• Footnotes appear at the bottom of each page of a
  document, below a separating line.
• Endnotes appear separately on the last page of
  the document.

Practice 7 DTP WORKSHOP (5-17)
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Assignment 1A

• Using the blue text, properly format the document
  provided, as an unbound report following all
  spacing and formatting rules.
• You must also create a properly formatted
  bibliography from the info provided in the
  footnotes.

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• Format bibliographies 1 and 2 on separate pages
  following the report.

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Inserting Time Stamps

• Time Stamps include the current date and time a
  document was either created or revised.
• Select the Date and Time command from the Insert
  menu.

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• A time stamp will be placed at the current cursor
  position.
• A time stamp can also be placed in a header or
  footer and will be updated automatically.

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Adding Graphics to a Document

• Including graphics usually makes a document more
  interesting.
• Graphics can be found in Clipart, on file or
  on-line.
• Select the ClipArt command from the Picture
  submenu in the Insert menu.

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• Clicking on a graphic displays a pop-up menu.
• Clicking on the Insert clip button inserts the
  graphic at the current cursor position.

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• Once the graphic is inserted into a document,
  clicking once on it displays handles for resizing.

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Creating Columns

• Columns are commonly used in newspapers,
  newsletters, and magazines.
• Select the Columns command from the Format menu.

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• The number of columns per page can be chosen by
  either selecting one of the Presets options or
  typing a number in the Number of Columns entry
  box.

Practice 9 DTP WORKSHOP (5-22)
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Assignment 1

• Complete Exercises 5, 9, 12,14 - 16.
• Be sure to follow ALL directions.

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Using Tables

• Tables are used to make information easier to
  read and understand.
• Information can be arranged into a table
  structure.
• Rows are horizontal and columns are vertical.

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• The intersection of a row and a column is called
  a cell.
• Place the cursor in the desired location and then
  select the Insert Table button on the toolbar.

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• A grid of squares is displayed. Moving the
  pointer over the squares highlights how many rows
  and columns you want in your table.

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• Table structures can also be inserted into a
  document by selecting the table command from the
  Insert submenu in the Table menu.

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Formatting the Cell Contents

• Alignment of text or character formats are
  accomplished similarly to regular WORD text.

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Formatting Tables

• Table formats include the height and width of
  rows and columns.
• A column or row can be altered by dragging the
  boundary to the desired height or width.

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• Columns and rows can be added or deleted at any
  time.
• Place the cursor in a cell and then select the
  Insert or Delete command from the Table menu.

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Practice 1 - Volcanoes
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Inserting Special Characters

• There are many characters available in WORD that
  do not appear on a key on the keyboard.
• Ex. Greek letters (?), degree symbol (), etc.

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• Select the Symbol command from the Insert menu to
  display special characters.

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Applying Built-In Styles

• A built-in style is a named set of character and
  paragraph formats.

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• Styles help you produce documents with a
  consistent look which helpful if the document is
  quite lengthy.
• A built-in-style is applied to a paragraph by
  placing the cursor in the paragraph and then
  selecting the style.

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• Other built-in-styles are available by selecting
  the Style command from the Format menu.

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Practice 2 VOLCANOES (6-7)
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Creating a Table of Contents

• A table of contents lists the headings and the
  subheadings of a document and the corresponding
  page numbers.
• Select the Index and Tables command from the
  Insert menu.
• Then select the Table of Contents tab.

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• Choose the type of table of contents from the
  Formats list.
• Each entry in a table of contents is a hyperlink
  to the corresponding heading in the document.

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Updating a Table of Contents

• Select the table of contents and then press the
  F9 key to display the Update Table of Contents
  box.
• You can choose to update page numbers only or the
  entire table

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Creating Sections in a Document

• Some documents may need to have several different
  page formats.
• In order to do this the document must first be
  divided into different sections.
• A document is divided into sections by inserting
  a section break.

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• A section break is inserted at the current cursor
  position by selecting the Break commands from the
  Insert menu.

Practice 4 VOLCANOES (6-12)
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Using Section Headers and Footers

• A document divided into sections can have
  different header and footers in each section.
• Place the cursor in the header or footer box and
  then deselect the Same as Previous button on the
  Header and Footer Toolbar.

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• Any existing header or footer text can be deleted
  and the new header or footer text typed.

Practice 6 SPACE TRANSMISSIONS (6-18)
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Assignment 2

• Complete Exercises 2, 5, 10.

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Word Processing Project

• Newsmakers See handout.

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Envelopes and Labels
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Envelopes and Labels
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Mail Merge

• Mail Merge will
• create a word processing document and combines it
  with a database containing other info,
• allow documents to be personalized for specific
  needs,

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Mail Merge

• make envelopes, letters, awards, mailing labels,
  etc,
• print the documents inserting the data in the
  correct location.

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Mail Merge
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Mail Merge
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Mail Merge
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Step 1

• Go to TOOLS, select MAIL MERGE, select
  CREATE-FORM LETTERS.
• Create the document leaving the database
  information blank (the info will be inserted
  later).

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Step 2

• Go to TOOLS-MAIL MERGE, select DATA SOURCE-GET
  DATA-CREATE DATA SOURCE
• Select the fields that will organize data into a
  database.

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Step 2

• Use the fields that are given or create fields to
  suit individual needs.

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Step 3

• Go back to the word processing document and
  insert the fields in the appropriate locations.
• Use INSERT-MERGE FIELD from the tool bar.

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Step 4

• Click on the ltltABCgtgt symbol from the new toolbar
  to view the merged document.

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Step 5

• Click on the ltltABCgtgt key again to go back to the
  document and make any necessary revisions.

Practice 4 CONCESSION STAND (15-9)
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Mail Merge

• A Query may be used to select any specific
  records before merging the information.
• Ex. You may want to select only those people with
  a phone number beginning with 72or select people
  in the Brandon area.

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Mail Merge

• Use the special toolbar to access the Help menu,
  check for errors, or merge to the printer.

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Mail Merge and Envelope Assign

• Write a form letter to your relatives about
  whats new with your family.
• You must have 15 fields in your letter and 10
  relatives in your database
• Create an envelope for each one as well.

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Mail Merge Certificate Assign

• Create a mail merge database with all the
  students in the class. Include their first and
  last names, sports, drama, music and favorite
  activity.

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Mail Merge Certificate Assign

• Then create a certificate with the school logo,
  school name, title, Certificate of Excellence in,
  date, and insert the fields.
• Use word art and borders
• Print the source and certs. 2, 7, 12