Soldier Career Management Agency Personnel Management Group Brief to RACT Corps Conference 17 Septem

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Soldier Career Management AgencyPersonnel
Management GroupBrief to RACT Corps Conference
17 September 2009

• LTCOL Rolf Audrins

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Scope

• Role
• RACT Health
• Transitions
• Separations

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PM Gp - What is our job .

• Mission
• Personnel Management Group is to manage the entry
  to, development through and separation from the
  Army of soldiers in order to ensure that the Army
  is manned to complete its tasks.

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PM GP Organisation
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SCMA Silo
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PM GP Keg (a new take on the Silo)
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The Key
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RACT Health
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RACT Trade TrendsFY 08/09
Source Workforce Modelling, Forecasting and
Analysis (Army), Aug 09 OR Report http//aurora.cb
r.defence.gov.au/dpedwma/reports.asp
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69 Pte (P) or 8 Total Asset
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PM GPTransitions
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TRANSITIONS

• Enlistments Cell
• ARA Enlistments,
• Recruit Allocation
• ADF GY
• Contracts Cell
• CFTS
• FPS
• Transfer and Re-allocation Cell (TRAC)
• Trade Transfer
• Re-allocation
• Overseas Lateral Transfers
• In Service Lateral Transfers (GRES/RAAF/NAVY)
• Retention Cell
• Retention (Re-engagement) Initiatives
• Relist
• ROSO

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TRANSITIONS Key Points

• Availability of positions target management
• Trade Transfer
• Lateral Qualified
• Lateral Unqualified

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Target Management
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Target Management
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TRANSITIONS Key Points

• Availability of positions target management
• Trade Transfer
• Lateral Qualified
• Lateral Unqualified
• MEC and Psych for Trade Transfer
• Band 1 - Nil Psych
• Band 2 File Review
• Band 3 Psych Interview
• FPS CFTS
• FPS 48 mth
• Funding through CoC
• 28 days notice
• Management of injured members
• ROSO
• understanding High Value Training,
• the implications of concurrent initiatives such
  as retention bonus.

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TRANSITIONS Key Points

• OS Lateral Transfers
• Goal is to have skilled/operational ASAP
• Additional skill requirements are provided
  through the forma offer and detailed on the
  posting order
• Rank offered fills our gaps and not the members
  desire take it or leave it.
• Reduction to 35 offers only in FY 10/11.

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Plans, Appointments and Selections Group
National integrated Panelling Authority (NIPA)
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NIPA

• Mission
• Basically - to fill panels!
• Role
• To provide a central point for the panelling of
  Other Ranks courses within the DTR.
• Panel a select list of Tri Svc courses.
• To standardise the course panelling procedure.
• Provide one point of contact for course
  panelling.
• Policy
• DI (A) PERS 116-6 Army Induction Management
  Processes
• Army Training Instruction 1-5/2008 - Army
  Individual Training Management Process
• SCMA Business Processes

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POC for NIPA Staff
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NIPA - Key Definitions

• Category A. Nominations by Career Managers (both
  ARA and RES). This includes all career and
  promotion courses for SGT and above and some
  promotion courses for CPL.
• Category B. All courses other than Cat A.
  Nominations are made by units. A call for
  nominations is sent out by NIPA.
• Nominated - The member has been put forward to
  attend the course.
• Enrolled - The member has been panelled to attend
  - a signal has been issued.
• Dropped - The member has been removed from the
  session before the start date.
• Session Waitlist - member is a reserve for the
  course.
• Currently Attending - member is attending the
  course.
• Incomplete - member started the course but has
  been removed before completion.
• Note
• Session Waitlist and Nominated are not valid
  after the session start date.
• On the start date of a session all members not
  Currently Attending are changed to Dropped.

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NIPA - Process

• Course information is published on PMKeys.
• 18 weeks prior to the commencement of a course
  session, a call for nominations is sent either to
  the Career Managers or to the Units.
• Nominations are entered into PMKeys by Unit rep,
  Career Manager or NIPA clerk - as required.
• Six weeks prior to commencement of course a panel
  will be released by the NIPA clerk.
• Sub 1 WO/SGT panels are issued 6 months out due
  to Language, Literacy Numeracy.
• RSM panel is issued early due to pre-cse training
  required.
• Courses running for more than 6 months require
  Posting Action and are panelled as early as
  possible.

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NIPA Key Points

• CM/Units need to confirm members availability to
  attend prior to nominating. Deployment is a big
  issue at the moment.
• NIPA will not withdraw a member from a Category A
  session without the Career Managers approval.
  Written recommendation from Unit required.
• A reason for withdrawal from a course is now
  mandatory. This is loaded on PMKEYS and provides
  statistical information to higher Commands.
• Amendments to panels should not occur within the
  two weeks prior to start date.
• For Trade Transfers the losing Corps is
  responsible for issuing Posting Orders.
• It is the units responsibility to ensure that
  course proficiencies appear on PMKeyS to support
  the pre-requisite check.
• Be aware, as of the 1 Dec 09 NIPA will not check
  prerequisites, that will be the responsibility
  of the members parent unit. Nominating Authority
  (Unit) will take the heat.

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Questions BreakNext Session Separations
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PM GPSeparations
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SEPARATIONS

• Voluntary Separations
• In-Voluntary Separations
• AWOL
• Notice of Positive Test Result (NPTR)
• Defence (Personnel) Regulations - Admin
• Performance
• BFA
• Alcohol
• Drugs (not NPTR)
• Civil Conviction
• Psychologically Unsuited
• MECRB

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Voluntary Separations

• SHEs (PH 532) to be completed and confirmed six
  weeks prior to discharge and are fwd to SCMA
  prior to separation.
• Ensure AC 853s are fully completed
• Separation date is the soldiers last day in the
  ARA, and
• all sections to be completed, in particular
  Section 3 CO Recommendations including the
  soldiers signature after the CO Recommendation.
• Ensure the AC 853 is distributed correctly as
  follows
• SCMA relevant APA, and
• Relevant ADFTC and the soldier.
• Ensure any amendments, withdrawals or HIAs are
  signed by the soldier and CO and all supporting
  documentation is fwd to SCMA to assist the
  delegate.
• For any application that is under the six months
  required notice (eg. without job offer), request
  a dot-point brief detailing soldiers
  circumstances to assist the delegate to make a
  decision.

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In-Voluntary Administrative Separations DI(A)
PERS 1165 Separation Of Regular Army Soldiers,
Army Reserve Soldiers And Soldiers On FullTime
ServicePolicy And Procedures

• It is mandatory to review a soldier's retention
  within the Army via a TN in the following
  instances
• The use of, involvement with or possession of,
  prohibited substances (less NPTR - Defence Act
  Part VIIIA).
• Theft/fraud related offences.
• When a soldier is found to be psychologically
  unfit for further service.
• If a soldier breaches a current formal warning.
• Where a soldier has been convicted of a civil
  offence, they are to have their retention
  reviewed. The relevant delegate (soldier's CO or
  a discharge authority) is to consider the facts
  of the conviction and determine if it is serious
  enough to warrant a TN or other adverse
  administrative action, such as a Formal Warning
  or Censure.
• The termination notice and formal warning
  processes are independent of each other
  therefore, a termination notice can be issued
  without a formal warning having first been
  issued.
• TN v Notice to Show Cause TAKE NOTICE that I,
  LTCOL A.A. Bloggs, Commanding Officer (insert
  unit), as a delegate of Chief of Army to issue a
  Termination Notice, for the purposes of
  regulation 87(2) of the Defence (Personnel)
  Regulations 2002, PROPOSE to terminate your
  service in the Defence Force.It has been
  brought to my attention that while you were
  performing your duties as a CPL your behaviour
  may have been unacceptable for a person in your
  position as a member of the ADF. You are
  therefore invited to show cause"

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In-Voluntary Administrative Separations

• Held In AbeyanceDischarge authorities will
  consider both the criteria in DPR 7, ADFP 06.1.3
  and considerations like service discipline,
  morale, duty-of-care to Army and soldier, and
  operational requirements in order to determine
  whether a separation should be HIA. Where there
  is an outstanding disciplinary or investigation
  action, discharge authorities will also consider
  the benefit to Army of suspending a separation
  over extended periods. Important to this is the
  seriousness of the offence and whether the
  offence will be dealt with by a service tribunal
  empowered to order a disciplinary discharge
  (dismissal).
• Discharge Mode primacy and considerations.
• Basic keys to success
• Ensure TN, NPTR AWOL documentation is completed
  IAW SCMA Website.
• Formal Warnings entered on PMKeyS.
• Once unit receives Admin Authority for discharge,
  units are to organise soldiers SHE, and once
  confirmed fwd to SCMA ASAP. Be aware of MECRB
  action as this may result in not fit for
  discharge on the SHE.
• Units requesting discharges to be HIA are to
  notify SCMA by minute or signal.
• Bad egg in your Unit does not necessarily mean
  the member is the worst on SCMAs books
  PRIORITIES.

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In-Voluntary MECRB Separations

• Conducted once a month.
• Out of Session for priority cases.
• Policy
• DI(G) PERS 1615 is the authorative document for
  MEC within the ADF and reference is to be made to
  this document for overall guidance on the MEC
  system.
• DI(A) PERS 1591 details Armys serving medical
  standards and provides guidance on the functional
  capability requirements of trades and Corps
  within Army. DI(A) PERS 1591 is to be considered
  during the conduct of all Army MEC reviews and an
  individuals MEC profile must be accompanied by a
  PULHEEMS profile. The Manual of Army Employment
  provides advice on the physical requirements of
  individual trades within Army.
• Management of Soldiers expectation is the key.
• New DI under development introduction planned for
  2012.

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Class 1 Fully Deployable
PROPOSED MEC STRUCTURE
Class 2 Restricted Deployment (specific
operating environments)
Class 3 Rehabilitation
Class 4 Employment Transition
400
402
401
403
404
Class 5 Separation
Note Classifications with a black background
identify new inclusions or major amendments.
501
504
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Separations - General

• The following DI(A)s are currently being
  revised
• DI(G) PERS 16-15 - Australian Defence Force
  Medical Employment Classification System (and
  linked policy)
• DI(A) PERS 116-4 Management of Members Absent
  from their Units without Leave and Illegal
  Absentees
• DI(A) PERS 143-1 Management of Service Records
• A quick guides and templates for units are on the
  SCMA website.
• If units are unsure of any points concerning the
  processes for separations, do not hesitate to
  contact the relevant area direct.

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SCMA - General

• The address for the mailbox for the delivery of
  all PARs has been changed to
• QUE SCMA PAR
• To send FATALCAS/NOTICAS via AIMS to SCMA, the
  new email mailbox is
• QUE SCMA AIMS
• SCMA Website.

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QUESTIONS