Title: REIMBURSEMENT PROCEDURES Contact : HR Staff Development Coordinator 365-4534
1REIMBURSEMENTPROCEDURESContact HR Staff
Development Coordinator 365-4534
2FACTS TO REMEMBER
- All employees (.5 or more) are eligible for
tuition assistance if coursework relates to job
requirements.
3STEP 1
- Complete appropriate reimbursement form prior to
start of the class.
4STEP 1 (con.)
- These forms can be
- obtained on the web
- site.
- Go to www.hcps.us.
- Type in HCPS1
- Click on Human Resources
- Click on Tuition Assistance
5STEP 2
- After the class is completed send in a copy of
your grade this does not need to be an official
copy.
AND Proof of payment (Copy of a cancelled
check, a PAID course receipt, or a credit card
statement showing charge.)
6FACTS TO REMEMBER
- You may receive up to 800 for tuition
reimbursements annually.
- Monies are reimbursed per school calendar year.
Courses completed from July 1 ending on/before
June 30.
7FACTS TO REMEMBER
- This money covers only tuition or registration
not books, food or lodging.
8FACTS TO REMEMBER
- Your school has
- funds set aside for professional conferences.
Please ask your building level principal or
designee to learn more about conference/workshop
request processes.
9What happens if I move?
- If you do not return the next school year, you
will be expected to reimburse the county for
those funds paid to you in the previous year.
10Areas of critical shortages
- Those who have a provisional or a conditional
license in an area of critical shortage and are
working towards full endorsement in that area are
eligible for 1,000 extra reimbursement. - Staff requesting additional funding must file
applications for scholarships between June 1st
and June 30th of each year. Contact the HR Staff
Development Coordinator for application
components at 365-4534.
11Areas of critical shortages
- Special education (emotionally disturbed and
learning disabled) - Mathematics
- Foreign Language (Latin and German)
- Science (Physics, Earth Science, Chemistry,
Physical Science, Biology)
12Areas of critical shortages
- In each case, the agreement shall contain a
provision for a pro-rate reimbursement to the
School Board of the monies received if the
teacher does not complete the endorsement within
three (3) years of receiving the initial monies.
13Areas of critical shortages
- Areas of critical teaching shortage are
determined by Hanover County with guidance from
the state department but not all inclusive of the
state list.
14Areas of critical shortages
- To be eligible for these extra monies for a two
year time-frame, the teacher must have at least
six (6) semester hours toward the specific
requirements established by the Virginia Board of
Education to meet the endorsement, and
15Areas of critical shortages
- You must agree to teach for a specified period of
time in the Hanover County Public Schools after
endorsement requirements are met.
16Areas of critical shortages
- These time frames are
- A teacher who receives additional tuition
reimbursement monies totaling 1,500 to 2,000
will sign an agreement to teach in Hanover for
three (3) years following completion of the
endorsement.
17Areas of critical shortages
- A teacher who receives additional tuition
reimbursement monies totaling 1,000 to 1,500
will sign an agreement to teach in Hanover for
two (2) years following completion of the
endorsement.
18Areas of critical shortages
- A teacher who receives additional tuition
reimbursement monies totaling 500 to 1,000 will
sign an agreement to teach in Hanover for one (1)
year following completion of the endorsement.
19Areas of critical shortages
- This extra 1,000 applies to teachers only and is
not available to support staff who are seeking a
licensure.
20Areas of critical shortages
- The extra 1,000 is not available to a teacher
who is already licensed in one of these fields
but decides to go back to take some additional
coursework unless their five-year plan denotes
that they are getting licensed in a new area of
critical shortage.