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REIMBURSEMENT PROCEDURES Contact : HR Staff Development Coordinator 365-4534

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Title: REIMBURSEMENT PROCEDURES Contact : HR Staff Development Coordinator 365-4534


1
REIMBURSEMENTPROCEDURESContact HR Staff
Development Coordinator 365-4534
2
FACTS TO REMEMBER
  • All employees (.5 or more) are eligible for
    tuition assistance if coursework relates to job
    requirements.

3
STEP 1
  • Complete appropriate reimbursement form prior to
    start of the class.

4
STEP 1 (con.)
  • These forms can be
  • obtained on the web
  • site.
  • Go to www.hcps.us.
  • Type in HCPS1
  • Click on Human Resources
  • Click on Tuition Assistance

5
STEP 2
  • After the class is completed send in a copy of
    your grade this does not need to be an official
    copy.

AND Proof of payment (Copy of a cancelled
check, a PAID course receipt, or a credit card
statement showing charge.)
6
FACTS TO REMEMBER
  • You may receive up to 800 for tuition
    reimbursements annually.
  • Monies are reimbursed per school calendar year.
    Courses completed from July 1 ending on/before
    June 30.

7
FACTS TO REMEMBER
  • This money covers only tuition or registration
    not books, food or lodging.

8
FACTS TO REMEMBER
  • Your school has
  • funds set aside for professional conferences.
    Please ask your building level principal or
    designee to learn more about conference/workshop
    request processes.

9
What happens if I move?
  • If you do not return the next school year, you
    will be expected to reimburse the county for
    those funds paid to you in the previous year.

10
Areas of critical shortages
  • Those who have a provisional or a conditional
    license in an area of critical shortage and are
    working towards full endorsement in that area are
    eligible for 1,000 extra reimbursement.
  • Staff requesting additional funding must file
    applications for scholarships between June 1st
    and June 30th of each year. Contact the HR Staff
    Development Coordinator for application
    components at 365-4534.

11
Areas of critical shortages
  1. Special education (emotionally disturbed and
    learning disabled)
  2. Mathematics
  3. Foreign Language (Latin and German)
  4. Science (Physics, Earth Science, Chemistry,
    Physical Science, Biology)

12
Areas of critical shortages
  • In each case, the agreement shall contain a
    provision for a pro-rate reimbursement to the
    School Board of the monies received if the
    teacher does not complete the endorsement within
    three (3) years of receiving the initial monies.

13
Areas of critical shortages
  • Areas of critical teaching shortage are
    determined by Hanover County with guidance from
    the state department but not all inclusive of the
    state list.

14
Areas of critical shortages
  • To be eligible for these extra monies for a two
    year time-frame, the teacher must have at least
    six (6) semester hours toward the specific
    requirements established by the Virginia Board of
    Education to meet the endorsement, and

15
Areas of critical shortages
  • You must agree to teach for a specified period of
    time in the Hanover County Public Schools after
    endorsement requirements are met.

16
Areas of critical shortages
  • These time frames are
  • A teacher who receives additional tuition
    reimbursement monies totaling 1,500 to 2,000
    will sign an agreement to teach in Hanover for
    three (3) years following completion of the
    endorsement.

17
Areas of critical shortages
  1. A teacher who receives additional tuition
    reimbursement monies totaling 1,000 to 1,500
    will sign an agreement to teach in Hanover for
    two (2) years following completion of the
    endorsement.

18
Areas of critical shortages
  1. A teacher who receives additional tuition
    reimbursement monies totaling 500 to 1,000 will
    sign an agreement to teach in Hanover for one (1)
    year following completion of the endorsement.

19
Areas of critical shortages
  • This extra 1,000 applies to teachers only and is
    not available to support staff who are seeking a
    licensure.

20
Areas of critical shortages
  • The extra 1,000 is not available to a teacher
    who is already licensed in one of these fields
    but decides to go back to take some additional
    coursework unless their five-year plan denotes
    that they are getting licensed in a new area of
    critical shortage.
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