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Writing Nonroutine Reports

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Title: Writing Nonroutine Reports


1
Writing Nonroutine Reports
  • Professor Stevens Amidon
  • Department of English and Linguistics, IPFW

2
What is a non-routine report?
  • These are variations of the report genre which
    are not a part of the normal routine require of
    the writers job.

3
Interview Report
  • A kind of informational report in which you use
    an interview with a person to gather information.
  • Purpose To gather information
  • Features
  • Describes the process
  • Summarizes the results
  • An example can be found on page 175 of your
    textbook.

4
Exception Report
  • A kind of informational report in which you
    notify the reader of an action which deviated
    from the normal operation of your organization.
  • Purpose To inform the audience about the
    deviation, and perhaps to persuade the audience
    the deviation was justified, or unavoidable.
  • Features
  • Describes the deviation
  • Explains or justifies the deviation
  • An example can be found on page 176 of your
    textbook.

5
Justification Report
  • A kind of persuasive report in which you notify
    the reader of an action you are taking/or propose
    to take.
  • Purpose To persuade the audience a decision or
    proposal is sound
  • Features
  • Describes the action or proposal
  • Justifies the action or proposal
  • An example can be found on pages 177-178 of your
    textbook.

6
Feasibility Report
  • A kind of analytical report in which you inform
    the reader of the results of research you have
    undertaken to determine whether a project is
    worth undertaking.
  • Purpose To inform the audience of the potential
    consequences of a proposed action.
  • Features
  • Describes the action or proposal
  • Describes the research process
  • Describes the findings
  • Makes recommendations
  • An example can be found on pages 179-181 of your
    textbook.

7
Staff Report
  • A report produced by a managers staff.
    (catch-all category).
  • Varies
  • Examples
  • Research reports
  • White papers describing new technologies
  • Features
  • Vary
  • Usually organized in a direct format
  • An example can be found on page 182 of your
    textbook.

8
Press Release
  • An informational report prepared by an
    organization to be read by the mass media.
  • Purpose To influence media coverage of an event
    or undertaking.
  • Features
  • Very specific information is provided
  • Organized in a special way the inverted pyramid
    form
  • An example can be found on page 184 of your
    textbook.

9
Executive Summaries
  • A summary of a report or other information
    prepared for an executive. Usually accompanies a
    longer report, but sometimes are prepared to
    summarize legislation, or current trends.(i.e.
    Presidents daily briefing by Director of Central
    Intelligence).
  • Purpose To condense important information into a
    quickly readable format.
  • Features
  • Usually a direct organizational approach, even if
    the report summarized is indirect.
  • Should include the issue, findings, and
    recommendations.
  • An example can be found on page 186 your
    textbook.

10
Business Proposals
  • A kind of persuasive report in which you are
    proposing a business plan or action.
  • Purpose To persuade the audience to support the
    plan or action in some way.
  • Features
  • Solicited response to an RFP
  • Unsolicited initiated by the writer or
    organization.
  • Examples can be found on pages 188-190 of your
    textbook.
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