WELCOME F-100 LINES OF ACCOUNTING in DTS

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WELCOME F-100LINES OF ACCOUNTING in DTS
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F-100 CLASS OVERVIEW

• Topic Lines of Accounting in DTS
• Time Approximately 45 minutes
• Target Audience Lead Defense Travel
  Administrators (LDTAs), Finance Defense Travel
  Administrators (FDTAs)
• Pre-Requisites
• D-100 DTA Maintenance Tool OverviewOR
  experience with DTS
• Suggested Complimentary Class
• F-101 Budgets in DTS

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• TECHNICAL ISSUES?
• AUDIO GAPS
• SLOW SCREEN CHANGES
• DISCONNECTS

• Exit class
• Close all other software applications
• Log back into class
• Check with local IT staff
• If problem persists call the DISA Help Desk
• 1-800-447-2457

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ATTENDANCE CREDIT
SELECT GUEST

• ENTER
• FULL NAME
• SERVICE or AGENCY INITIALS ONLY
• KEEP IT SIMPLE

EXAMPLES Lynn Green / USA John Blue / USAF Betty
Silver / DISA Dave Brown / USN Barb Yellow /
DFAS Greg Orange / USMC
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COMMUNICATING IN CLASS
Enter questions here

• Use chat box for all questions
• Most answered during class
• Some need post class follow up

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TRAINING OBJECTIVES

• After completing this class, you should be able
  to
• Search for LOAs
• Update and copy LOAs
• Share LOAs across organizations
• Rollover or delete LOAs
• Create LOAs
• Update a default LOA
• Use mass update and mass copy feature
• View LOAs

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LOA KEY POINTS

• LOA module is not an official accounting system
• FDTA reconciles accounts to the disbursing
  system
• Permission Level 1 Access to the DTA
  Maintenance Tool
• Permission Level 6 Edit Lines of
  Accounting
• Organization Access View or edit
  Lines of Accounting for organization

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LOAs SERIES OF CODES

• Series of alphanumeric codes
• Indicate location of funding for a document
• Detail fund cite information
• Each LOA specified by
• Format Map
• Owning Organization
• Fiscal Year
• Label

Several available to translate Service/Agency
LOAs into DTS format.
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LOA PARAMETERS

• DTS LOAs are a series of codes
• FDTA can share them to sub-organizations
• Sub-Orgs can then use the shared LOA
• Once shared that right can not be removed.
• DTS LOAs link to DTS Budgets
• When LOA is shared budget is shared
• LOAs can roll over to next fiscal year
• Available to all members of a routing list
• Must be applied before doc approved or
  approval fails

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LINES OF ACCOUNTING MAPS

• Lines of Accounting maps are in a 10 x 20 format
• The is used to separate each element on a
  line
• Element placeholders can be used where
  appropriate
• LOAs can be copied from other Organizations

1 2 3 4 5 6 7 8 9 9 10 11 12 13 14 14 15 16 17 18 19 20
ACCT 1 AAA AAA AAA AAA AAA AAA
ACCT 2 DEPT DEPT FY FY PY PY PY APPR APPR APPR APPR APPR SH SH SH SH
ACCT 3 OC/SOC OC/SOC OC/SOC OC/SOC BCN BCN BCN BCN BCN BCN SA
ACCT 4 AAA AAA AAA AAA AAA AAA TTC TTC TTC
ACCT 5 CC CC CC CC CC CC CC CC CC CC CC CC CC MAC MAC MAC MAC MAC MAC
ACCT 6 FA FA WC WC FC FC CAC CAC CAC CAC CAC BRC BRC
ACCT 7 RON RON RON RON RON RON RON RON RON RON RON RON RON RON RON RON RON RBC
ACCT 8 JNLU JNLU JNLU JNLU DSSN DSSN DSSN DSSN DSSN ACRN ACRN
ACCT 9 IBOP IBOP IBOP IBOP
ACCT 10 TF TF LOC LOC FCN FCN FCN FCN FLN FLN FLN FLN
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OPEN DTA MAINTENANCE TOOL
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LOCATE LOA MODULE
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SEARCH LINES OF ACCOUNTING
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LOCATE LOA TO UPDATE
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UPDATE LOA DATA ELEMENTS
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SAVE UPDATED LOA
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LOCATE LOA TO COPY
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COPY LOA CONFIRM DETAILS
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SAVE LOA COPY
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USING X-ORG FUNDING

• X-Org Funding
• LOA shared with an outside Org or a specific
  traveler.

• Funding Organization
• May remove access at any time
• Retain control of the LOA label and budget
• Can run reports to determine use
• When DTS X-Org feature is used, funder provides
• LOA label
• Name/email address of funding Org FDTA
• Guidance on use of LOA

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LOCATE ORG FOR FUNDING
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SEARCH CROSS ORG
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LOCATE DELETE ROLLOVER
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IDENTIFY LOA(s) TO ROLLOVER
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ROLLOVER SELECT RULES
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ROLLOVER DEFAULT RULES
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CONFIRM ROLLOVER LOA(s)
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REVIEW LINES OF ACCOUNTING
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Questions
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CREATE LINE OF ACCOUNTING
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IDENTIFY LOA FISCAL YEAR
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REVIEW LOA ELEMENTS
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DEFAULT LOA UPDATE
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DEFAULT LOA UPDATE PERSON
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MASS UPDATE FORMAT MAP
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SELECT LOA(s) MASS UPDATE
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UPDATE VALUES
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MASS COPY FORMAT MAP
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SELECT LOAs FOR MASS COPY
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MASS COPY DESTINATION ORG
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VIEW LOA(s) LIST
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SAMPLE LIST OF LOAS
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KEY POINTS ABOUT LOAs

• Can be copied, rolled over, updated and shared
• LOA sharing is an internal process
• LOAs shared to sub-orgs, cannot be un-shared
• If LOA is shared, budget is also shared
• Must be applied to a doc before approval

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KEY POINTS ABOUT LOAs cont.

• Built with data elements with a 10x20 format map
• Appendix R DTA Manual format map resource
• LOAs only link to budgets with the same elements
• LOA X-Org sharing is for external orgs or
  travelers

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CLASS CLOSING LOBBY

• Lobby set-up
• Instructor audio turned off
• Questions answered for 15 minutes
• Lobby stays open 60 minutes
• Please help us evaluate
• Complete evaluation
• Provide feedback
• Use the lobby resources
• Download class slides
• Use links to DTMO website TRAX

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THANK YOU FOR ATTENDING DISTANCE LEARNING
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learning classes Go to the DTMO Website gt
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