BM1 Study Guide created by: BM2 R. Kring

1
BM1 Study Guidecreated byBM2 R. Kring
2
Personal Property
3
The effective control of the procurement, use,
safekeeping, and disposal of property is.

• Property Management.

4
Each Coast Guard unit must maintain an effective
property accountability and control system in
accordance with..

• Property management manual

5
Who is responsible for maintaining accountability
and control of property within a specified area?

• Property Officer

6
List three supply source references you can use
to locate supplies you need to order.

• General Services administration (GSA)
• Afloat Shopping Guide (ASG)(NAVSUP-4400)
• The Management List Consolidated (ML-C)

7
Tangible property including art work, models, and
artifacts is..

• Personal property

8
All inventories must have an ...

• Independent person present

9
Whos property record does the new custodian sign
after an inventory?

• Property officers copy of the property letter,
  noting any discrepancies.

10
List two situations when an inventory of property
is required

• Upon relief of the custodian
• annually
• course has it as 3 years
• from last inventory which
• has changed to annually

11
What type of property must be marked for
identification?

• CG-owned reportable property

12
The property and allowance report is the units
record and allowance list for..

• GP Property

13
Who is responsible for the custodial control of
property with in a specified custodial area?

• Property Custodian

14
How many days to inventory property if a joint
inventory is not able to be completed?

• 30 days and submit a letter report of relief to
  the CO

15
Responsibilities of the property custodian

• Initiate documents affecting the accountability
  of property.
• Ensure the prompt submission of survey reports
  for lost, damaged, or destroyed property.
• Ensure that property is used only for official
  purposes
• Assist in physical inventories

16
ARMS
17
Why was the Federal Catalog System developed?

• To provide positive and accurate identification
  of every item in the supply systems of all

18
What are two primary forms used to requisition
stock-numbered material using the ARMS program?

• SF-344
• SURF requisition Log (CG-4960)

19
State the purpose of the SURF Requisition Log

• It is a multi-purpose form used to record
  MILSTRIP transactions.

20
National Stock info

• Series of nine numbers
• Four digit coding structure
• Contains the FSC NIIN numbers
• Two Digits identify the group and two identify
  the class within the group
• Usually the country which assigned the NIIN

• NIIN
• FSC
• NSN
• FSC
• NCB

21
Label the highlighted part of the SSN

• 8010-01-625-8211
• 8010-01-625-8211
• 8010-01-625-8211
• 8010-01-625-8211
• 8010-01-625-8211

• FSC
• NCB
• NIIN
• Group
• Class

22
Procurement
23
What information is required on your Procurement
request?

• Accounting data
• Approval signature
• Purchase description
• Certification of funds
• Source of supply
• Required delivery date

24
The procurement request is designed as a...

• Basic requesting document for most types of
  procurements

25
List two references that contain information
concerning the Procurement Request

• Coast Guard FINCEN SOP
• Small Purchase Handbook

26
Where will you find specific line-by-line
instructions on completing the Procurement request

• On the back of the Procurement Request form

27
Who is authorized to submit or initiate a
procurement request?

• Anyone

28
What information is not required on your
Procurement request

• Requesters signature
• Type of request

29
Standard Form 44 (SF-44)
30
List three uses for the SF-344

• As an initial form for entering the MILSTRIP
  system for units not having access to ARMS
• When an approval must be obtained.
• When funds authorization must be obtained.

31
What is the maximum dollar amount permitted by
FAR when using the SF-44

• 2500

32
You may use the SF-44 ONLY at

• Isolated activities

33
You use the SF-44 for what kind of purchases?

• On-the-spot, over-the-counter

34
What are some examples of isolated activities

• Grocery stores
• emergency nonpersonal services or supplies

35
You can use the SF-44 to purchase fuel and oil
for aircraft and vessels..true or false

• TRUE

36
If the amount of the purchase exceeds the
authorized limitations of the SF-44, you would
make

• Other purchase arrangements

37
Where should the SF-44s be kept when not in use

• Under lock and key

38
Four conditions for using the Standard Form 44

• Purchase does not exceed 2500
• Supplies or services are immediately available
• Only one delivery or pickup and one payment
  (on-the-spot)
• Regulatory requirements fulfilled

39
Where will you find instructions for completing
the SF-44?

• Instructions are included in the inside front of
  each book of forms.

40
IMPAC Card
41
List two types of authorization letters required
for an IMPAC card USER at a small boat station,
cutter, or aircraft when the card is issued as a
unit card.

• Signature authority letter (signed by OIC)
• Delegation of procurement authority (signed by
  head of contract activity or contracting officer)

42
What authorization letter should you carry when
using an IMPAC card not specifically assigned to
you?

• Signature Authority Letter

43
List the 2 types of IMPAC card holders.

• Non-warranted cardholders
• Warranted cardholders

44
What is the Statement of Account (SOA) for?

• It will itemize each transaction which was
  charged to the IMPAC card.

45
All IMPAC cardholders are considered what?

• Procurement officials

46
What small purchase methods can be replaced by
the IMPAC card?

• SF-44
• Purchase/delivery orders
• BPA
• Impress funds

47
List some considerations that the IMPAC card user
should review before making a commercial purchase

• Required government sources
• Competition and small business requirements
• the cards single limit purchase
• Construction restrictions

48
State the security measures for an IMPAC card
that is not being used

• Locked, in a secure location

49
State what an IMPAC card MUST NOT be used for

• Cash transactions or personal purchases

50
List three steps to verify the monthly statement
of account.

• Review the SOA for accuracy
• Attach all purchase files to the SOA
• Sign and forward to approving official

51
What document must all IMPAC cardholder and users
sign?

• A procurement integrity certification, required
  by TAR notice 91-08

52
What is the maximum dollar amount for purchases
by a non-warranted cardholder

• 2500

53
What is the maximum dollar amount permitted to
purchase fuel and oil for aircraft and vessels

• 25,000

54
Report of Survey
55
What document number is the Report Of Survey?

• CG-5269

56
Identify how many people must compose a Board of
Survey

• Three

57
Abstract of Operations Boat Report
58
The Abstract of Operations Boat Report is
prepared when?

• quarterly

59
Define maintenance hours

• All hours in which a boat is in scheduled or
  unscheduled maintenance.

60
Define Underway hours

• Total elapsed time which begins when a boat gets
  underway and ends when the boat secures.

61
Define employment category

• The purpose of which a resource is used

62
Define missions

• Number of times an employment category is
  benefited under different sets of orders

63
Define standby hours

• The number of hours during which the boat is
  available for use, but the time does not fit into
  the resource, maintenance, and storage categories.

64
Define storage hours

• The number of hours during which the boat is not
  in maintenance and not available for use

65
Define employment hours

• Total number of underway hours spent benefiting
  each employment category

66
When are explanatory remarks required?

• Any time hours are reported in the MISC or
  SPECIAL category.
• When a non-cutter reporting unit has a sum other
  than 2160,2184, or 2208 for total hours accounted
  for.

67
Define Sortie

• The deployment of a boat for the purpose of
  providing a service.

68
The Abstract of Operations Boat Report is used for

• Programming, budgetary purposes.

69
Define resource hours

• Underway hours credited to each employment
  category which is benefited during a trip.

70
How is the boat identification written on the
Abstract of Operations Boat Report?

• Boat type followed by the Coast Guard number
• IE MLB 44362, UTB 41461, TANB 21270

71
The total hours in a quarter should equal

• The sum of the resource, storage, maintenance,
  and standby hours

72
Where would the time spent underway for sea
trials be logged on the Abstract of Operations
Boat report?

• Maintenance

73
Hoisting Equipment
74
The frequency of load testing for boat hoisting
equipment maintained at shore facilities and
aboard ship is...

• Shore- 24 months
• Ship- 12 months

75
What is the frequency of visual inspections for
boat hoisting equipment?

• Prior to each use

76
What conditions warrant wire rope replacement
when found during inspection of boat hoisting
equipment?

• Cuts
• nicks
• crushing
• worn wires
• broken wires
• corroded wires
• abraded wires
• heat damage
• bird caging
• distortion
• fraying
• kinks

77
The purpose of placing one-half the load weight
forward and the other one-half aft during a load
test of boat hoisting equipment is to...

• Minimize strain on the boat.

78
The boat with the test load is suspended just
above the water during a test load on boat
hoisting equipment for at least?

• 10 minutes

79
What percentage of the normal hoisting load
weight is used when conducting a load test on
boat hoisting equipment?

• 150

80
Who must a unit order new lifting slings for a
RIB from?

• Manufacturer

81
What is the purpose of tests and inspection of
boat hoisting equipment?

• To establish the adequacy of the boat structure,
  davits, boat crane, rigging, slings, attachments,
  and hoisting equipment

82
What is the full rated capacity?

• The safe limit of the equipment weight lifting
  and holding ability, with the maximum authorized
  number of parts in the main purchase.

83
List the 2 technical manuals you would use for
guidance with an inspection and overhaul of
weight handling equipment and specification
development

• Manufacturers instruction book
• NSTM Chapters 571,573,583,589,613

84
Boat Inspections
85
What vessels must your unit submit a Boat
Inspection for?

• Boats less than 65 ft long with inboard main
  engines

86
Which organizations or individuals are required
to schedule the regular detailed boat inspection
of each boat?

• Group
• Section
• District Commander
• Maintenance and Logistics Command (MLC)

87
Who is required to submit the Boat Inspection
Report?

• Unit having custody of the boat

88
Within how many days after completion of the boat
inspection report will the CG-3022 be submitted
to MLC?

• 10 days

89
List two conditions requiring comments from the
commanding officer or OINC

• Unsatisfactory items
• Items deemed necessary, especially those
  requiring assistance by higher authority

90
Who establishes the interval between boat
inspections?

• MLC Commander

91
Oral Boards
92
What qualities of the boat crewman are being
attested to during the certification phase?

• Maturity
• Judgement
• Professional qualifications

93
Who will review the Boat Crew Examining Boards
recommendation?

• Unit Commander

94
What skills are to be observed during a boat
crewman check ride?

• Boat Familiarization
• Area Familiarization
• Basic Navigation
• Boat handling
• Emergency procedures

95
Instructor
96
What system is this program based on?

• Master and apprenticeship system

97
When can the certification phase begin?

• When the appropriate training guide is completely
  signed off.

98
After consultation with the training officer, who
assigns the instructor?

• Unit Commander

99
Who is responsible for the day-to-day management
of the unit training program?

• Unit training officer

100
Who is responsible for interviewing prospective
boat coxswain trainees and instructors?

• Unit training officer

101
Quarterly Training Plan
102
What are the responsibilities of the training
board?

• Prepare the entries for drills, exercises, and
  all hands training
• Schedule departmental training periods

103
What are the responsibilities of the department
head?

• Consult with division officers
• Assess current and future training needs
• Enter the training topics for their departmental
  training periods on the CG-5293
• Return the CG-5293 to the training officer

104
How many sheets are needed to complete the
Quarterly Training Plan?

• Three

105
What is the format used for the Quarterly
Training Plan?

• The same format as the universal calendar sheet

106
What information is required on the Quarterly
training Plan?

• Quarter
• Calendar month
• Fiscal year
• Cutters deployment
• Scheduled training