Affordable Care Act

1
Affordable Care Act

• Reporting
• OMES ISD Enterprise Business Services

2
Affordable Care Act Reporting

• Alan Binegar HCM Lead
• Carol Barton Payroll Lead
• Michael Widell Deputy Business Segment Director

OMES ISD Enterprise Business Services
3
Reporting Requirements

• HCM has been working with Gallagher Co. to
  identify the requirements of the Affordable Care
  Act.
• Goal -Determine Oklahoma compliance.
• Identified specific reports that must be
  developed to support compliance.
• Annual ACA Eligibility Report
• Monthly ACA Eligibility Report

OMES ISD Enterprise Business Services
4
Report Development

• The initial reporting requirements
• Annual ACA Eligibility report already
  available!
• Run after payroll containing October 15th is
  finished
• Listing of the current employees measured during
  the 12 month look back period
• This is the States annual measurement period
• Monthly ACA Eligibility report Available soon
• Lists new employees that have reached a 12 month
  look back period and were not listed on the
  Annual ACA Eligibility report. This is the
  initial measurement period for new employees.

OMES ISD Enterprise Business Services
5
Annual ACA Eligibility Report

• This report will show all employees who have
• worked for an agency for at least one year, as of
  the effective date of the report,
• based on the Last Start Date in Employment Data.
• The report shows payroll hours for applicable
  earnings codes (both paid and unpaid hours) for
  payroll period ends looking back 364 days from
  the effective date on the Run Control.
• This means all payrolls must be completed up to
  the reports effective date to be included.

OMES ISD Enterprise Business Services
6
Annual ACA Eligibility Report

• The report shows both the hours processed by the
  agency, as well as state-wide payrolls during the
  12 month look back period.
• You will be able to see employees benefit
  program at your agency and whether the employee
  is covered by another agency.
• Finally, the report will compare the total hours
  to whether an employee is in an active benefit
  program and note any exceptions.
• That is employees with more than 1560 hours
  without benefits or less than 1560 hours with
  benefits.

OMES ISD Enterprise Business Services
7
Oklahomas Good Faith Effort

• The report is in compliance with the ACA based on
  data available for the past year. It is
  important to understand that additional data must
  be collected for full compliance
• Unpaid hours, such as furlough, military leave,
  etc. must be processed through payroll for
  accurate reporting.
• A new ACA start date must be created to capture
  breaks in service according to ACA rules, a tool
  similar to the Longevity worksheet will be
  provided by HCM to assist agencies in determining
  employees ACA start dates.
• May need to improve the timeliness and accuracy
  of employee records, particularly with
  Terminations and Benefit Programs.

OMES ISD Enterprise Business Services
8
Report Development Monthly ACA Eligibility

• Monthly ACA Eligibility report Available
  October
• The Monthly ACA Eligibility report will be in the
  same format as the annual report.
• Will only list employees who have reached their 1
  year anniversary and have 12 months of payroll
  history.

OMES ISD Enterprise Business Services
9
Report Development

• Additional IRS required reporting for 2015 will
  be developed at a later point after additional
  guidance.

OMES ISD Enterprise Business Services
10
Annual ACA Eligibility Report- Demonstration
OMES ISD Enterprise Business Services