TIME MANAGEMENT

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GETTING THINGS DONE
Cutting Edge Ideas for better Time/Life
Management from the Worlds Best
Big Dave Staughton
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(No Transcript)
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MAKE THE MOST OF

• YOUR TIME
• YOUR TURNOVER
• YOUR TEAM

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MAKE THE MOST OF YOUR TIME
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Are you BUSY?
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Is TIMEthe REAL PROBLEM ??
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Lack of TIME can be a symptom of a different
problem

• CUSTOMER SERVICE Quality issues
• PEOPLE Recruitment / Teambuilding
• SALES/MARKETING Ineffective
• PLANNING Insufficient PPPPPP
• FOCUS Too many Relationships
• LOGISTICS Productivity Problem
• SYSTEMS E-Myth Mastery
• Simple SYSTEMS save TIME!

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COMMON TIME ISSUES

• Overwhelm
• Procrastination
• Lack of Planning
• Ignoring Things
• Deadline-itis
• Cant say NO

• Lack of Focus
• Take on too much
• Time Wasting
• Laziness
• Lack of Discipline
• Just Too Busy

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Get more out of Life Be More Effective!

• KNOW YOUR OUTCOMES
• Its Life Changing
• If nothing changes nothing changes
• Better Work/Life Balance
• Work Smarter not Harder

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ITS YOUR CHOICE THINGS YOU DO DONT
DOSUCCESS IS JUST A FEW HABITS EVERY DAY
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WHATS REALLY IMPORTANT?

• Last Week
• Last Month
• Last Year
• Last Book
• Last Seminar
• In your life?

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Your BELIEFS About TIME

• Origin of Your Time Beliefs
• Time is
• Being Busy is
• I havent got enough
• Hard work is
• Planning is .
• Board Meetings are .
• When I have nothing to do I feel
• Deadlines are .

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INCREASE TIME AWARENESS - Get More Clocks!
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CHUNK YOUR TIME
What activity could YOU do in just 10 minutes?
15 minutes? You can get lots more from life and
increase your productivity by using smaller
chunks. 10 minute meeting reports Dont think
in days or hours Think in Minutes!

Ingvar Kamprad spends his time in 10 minute
blocks.
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Dollar Productive Behaviour Your Hourly Rate?
Dr Fred Grosse
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How much are YOU worth?

• EXERCISE Tell your buddy your
• Hourly Rate

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YOUR TIME VALUE

• Aim to do High Value Activities that earn your
  desired hourly rate or above. 
• In order to be more effective you need to
• Delegate or Outsource low value tasks to
• people who earn less than
• your ideal hourly rate
•   

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HIGH VALUE ACTIVITIES

• To be more productive aim to work on
• High-Value Leveraged Activities such as
• Negotiating Deal making
• Developing Systems
• Planning Analyzing
• Recruiting
• Coaching Training

Avoid the many LOW VALUE Activities (Time
Wasters)
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Clear the CLUTTER from your MIND

• Use a TO DO LIST or Journal to write down all
  your Brain STUFF and ideas
• Have you ever tried to wash a dish when the sink
  is full of dirty ones
• Build your DISCIPLINE Muscle!

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The LIST of LISTS

• TO DO List - Prioritized
• Procrastination or Put Off List
• NOT to Do List
• Waiting For List Delegation (not Dump)
• Prioritize ABCD!

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MAKE THE MOST OF YOUR TIME

• Planning
• Prioritising
• Taking Action
• Avoiding Overload

1. Saying No
2. Delegating
3. Get Organised
4. Master Your Meetings

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1PLANNING YOUR TIME ( LIFE)
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FORMULA FOR SUCCESS
VISION PASSION ACTION RESULTS
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It TAKES TIME to MAKE TIME!
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KNOW YOUR GOALS

• You Need to Know
• Where you are now
• Where you want to go
• (What you Want dont Want)
• Confucius says

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GOALsetting
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Jim Carrey 20m Cable Guy
Believe Achieve Write it down!
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2 PRIORITISING FOCUS
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The 80/20 Principle Find the Vital few
Vilfredo Pareto
1848-1923
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The Pareto Principle

• Vilfredo Pareto, an Economist studied wealth
  distribution patterns in Italy and discovered
  that LIFE IS NOT FAIR!
• that all relationships are NOT equal and that
• Results are NOT directly proportional to Effort
  
• You need to find the vital few hidden in the
  trivial many"

THE 80/20 RULE 20 of your Efforts give you 80
of your Results 20 of your Customers give you
80 of your Profits
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PARETO IN PRACTICE

• Spend more time with Your Best Staff
• Focus on your Best Customers Clients
• Put more effort into A Grade Relationships
• Focus on what you do BEST!

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Greg Louganis Focus
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The Business Lifecycle

Green
Growth
Gooey
Going
Gone
Big
Tragedy Point
Desperate A.A.A.A.A.
Focussed T.T.T.T.T.
MAX
Focus Point
Low
START END
Years in Business (Varies by Industry)
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MORE FOCUS!!

• A.A.A.A.A.

• T.T.T.T.T.

• These Things
• For These People
• At This Location
• At This Time
• For This Price

• Anything for
• Anyone
• Anywhere
• Anytime
• At Any Price

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KNOW YOUR TARGET MARKETS

• Oldies Cheap, Value
• Boomers Want a Good Quality Experience
• Families Want it Easy Painless (Kids)!
• Tradies Beer Sports
• Biz People Quality, Fast, Internet
• Romantic Couples Indulgence/Comfort
• Gen Y Internet, Fun Green
• Ethnic / Gay / Special Interest

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3 TAKE ACTION! AVOID PROCRASTINATING

• PROCRASTINATION causes
• Lateness, Stress and Low Quality work
• Break the task down
• Just start it!
• Set yourself deadlines Schedule it
• Dont aim for perfection
• Build your DISCIPLINE Muscle!

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MOVEMENT MAKES MOTIVATION to Push out on your
Comfort Zone past the Constricting Ring of FEAR!
NOT Too Far Out of your Comfort Zone
RING OF TERROR
RING OF FEAR
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Expanding Your COMFORT ZONE
COMFORT ZONE
LEARNING ZONE
DANGER ZONE
Your STRENGTHS
Your WEAKNESSES
Your OPPORTUNITIES
Your THREATS
RING OF FEAR
RING OF TERROR
Overcome Your WEAKNESSES, Push Past your FEAR to
get to Your OPPORTUNITIES
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MY PROCRASTINATION LIST

• Write out the things you have been Putting Off
  for gt 3 mths
• Ask WHY have I been putting this off?
• Identify the real REASON (FEAR) or behind the
  delay
• Ask Is it REALLY IMPORTANT to me?
• NO Dump/Delegate/Outsource YES DO IT!
• THREE STRATEGIES
• GET MORE RESOURCES - identify more resources
• JUST LOOK Were just looking
• BREAK IT DOWN Create start STAGE 1 of the
  project

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• Your New Mantra
• Do the
• HARD STUFF
• First!

HOPE is NOT an effective Business Strategy
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4 AVOIDING OVERLOAD

• Take time off rest relax
• Take regular breaks stretch/hydrate
• Plan great Holidays and book them in advance
• Eliminate, Outsource or
• Delegate
• Aim for Excellence not Perfection

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5 - SAYING NO

• Believe you have the right to say no
• Offer an Alternative
• Be Honest (avoid lying)
• Say Thank you and Smile
• You get what you PUT UP WITH
• ASSERTIVENESS TRAINING

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Helmut Panke Global Chairman BMW
Choose No!
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DUMP ITSTOP! - JUST DO LESSFocus - What are
you NO LONGER going to Do?

• EXERCISE Commit to your buddy

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6 GET ORGANISED

• Reduce Clutter Paperwork
• Decide what to keep
• Use a tickler file
• www.43folders.com

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Who would you prefer to do Business with?
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DO MORE WITH YOUR TURNOVER
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DO THE MOST YOU CAN WITH WHAT YOU ALREADY HAVE

• Your Existing Relationships (Database WOM)
• Your Existing Enquiries
• Your Website Visitors - Webmarketing!
• Your Local Alliances JVs
• Your Resources Assets

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• TACTICS FOR TOUGH TIMES

BACK TO BASICS
CAH, SAVING, SALES, SERVICE, W.O.M., WEB, SIMPLE
MARKETING
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Lets Talk about TURNOVER
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TWO PATHS TO PROFIT

• INCOME SELL MORE!
• less
• EXPENSES SPEND LESS!
• equals
• PROFIT - MAKE MORE!

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Q. WHY are you in Business?
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Dont Show Me the MONEY - SHOW ME THE PROFIT!
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INCREASING SALES PROFITS

• PRIORITY
• GET THEM TO SPEND (AND BE SATISFIED)
• GET THEM BACK AGAIN TELL OTHERS
• GET MORE PEOPLE IN

MAKE YOUR FLY-PAPER STICKY!
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Big Daves Negotiating Tips

• Dont discount unilaterally
• Change the price, change the package - No
  unilateral concessions
• Pricing Dates Negotiation
• By the way have you considered

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DO MORE WITH YOUR TEAM
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First Who? - then What? The Hedgehog Principle
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TIME TAKERS Steal Your Time
You get what you PUT UP WITHYou get exactly
what you DESERVEMore Praise Love will
prevent seeking attention - Naughty
KidsDEALING WITH STORYTELLERS Youre not
telling me a story are you?
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AVOID INTERRUPTIONS

• Set Your Boundaries Defend them
• Failure to plan on your part does NOT constitute
  an emergency on my part
• Professional Problem Solver
• Trained Helplessness
• Do you like being Interrupted?
• SIGN Bring me SOLUTIONS not PROBLEMS

ALL PROBLEMS SOLVED HERE
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SAVE TIME!TRAIN OTHERS TO THINK

• A USEFUL COACHING SCRIPT
• What would you do?
• What else could you do?
• Which option do you think is best?
• Great Idea Do That!
• Dont be GREEDY
• leave some problems for others to solve!

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8 MASTER YOUR MEETINGS

• Ask Does everybody need to be hear this?
• Reduce the Numbers (use Sub-committees)
• Always Know and focus on your Outcome
• Always have an Agenda
• Be on time for a set time
• EXERCISE
• Whos your Meeting Maniac??

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MORE MEETING TIPS

• Focus on Interaction NOT Information giving
• Maximise Accountability
• Quickly review past Results first
• Create an Action Plan as you go
• ACTION PLAN - Who, What, By When
• Remember
• Shared Responsibility is No Responsibility
• Challenge Control your Meeting Time Takers

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• ENGAGE ENERGISE
• YOUR TEAM

Poets Fire Story!
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?
BE A BEACON!
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ENGAGING YOUR TEAM
ENGAGED
NOT ENGAGED
ACTIVELY DISENGAGED
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YOUR LOVEBUCKET
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TOP ER UP!

• PRAISE Affirm Youre .....
• APPRECIATION Thanks for ....
• REWARDS - Recognition Stuff
• TOUCH Pats and Hugs!
• YOU! Quality Time Attention
• (Ease or Remove my PAIN!)
• SAY NO TO SARCASM WHINGEING

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Mood Contagion!
LEADERSHIP REALLY COUNTS
A Fish Rots from the Head
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Hows your MOOD in the morning?
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SHOW MORE APPRECIATION But K.I.S.S. !

• More REWARDS
• Thank you Cards Notes
• Gifts Flowers Chocolates
• Tickets Movie Events
• Experiential Rewards
• Find out whats important to them Golf, Wine?
• Show them that you really care
• What gets REWARDED
• gets REPEATED!

SAVE Say THANKS
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POSITIVITY Productivity Profitability
POSITIVE PSYCHOLOGY
RECOMMEND 31 Praise to Discipline Ratio for
Highest Productivity
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ENERGISE YOURSELF

• REFOCUS,
• REFRAME IT
• RE-ENERGISE

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Life is Short.
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I should have spent more time at the club
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His Holiness The Dalai Lama
The Art of Happiness
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Be Grateful
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DIED WITH HIS POTENTIAL STILL INTACT
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GOSpread theLOVE!
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NEXT STEPS WITH BIG DAVE

• Speak to your team at Retreats Meetings
• Speaking at Conferences
• Training Workshops
• Facilitation of Strategy
• www.bigdave.com.au
• Email bigdave_at_bigpond.net.au
• Phone [phone]

STAFF, SERVICE , SALES STRATEGY