Developing a Compliant Drug and Alcohol Education Program Presented by Diana Byrnes, Substance Abuse Management Specialist; CUTR

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Developing a Compliant Drug and Alcohol
Education ProgramPresented by Diana Byrnes,
Substance Abuse Management Specialist CUTR
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Todays discussion will

• Outline the three drug and alcohol education and
  training components required under FTA Regulation
  655.14
• Provide each attendee with suggested training
  materials
• Provide sample training agendas
• Provide each attendee with a copy of Clean, Sober
  and Safe employee drug awareness video

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FTA Regulations

• FTA Regulation 655.14 requires
• Education Component- Display and Distribution of
  material
• Covered Employee Drug Awareness Training
• Supervisory Training for Reasonable Suspicion
  Referral

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1. Education Component
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Education Component

• 49 CFR Part 655.14 reads
• The education component shall include the
  display and distribution of informational
  material and community service hot-line telephone
  numbers for employee assistance, to every covered
  employee.

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Education ComponentDisplay

• Community hot-line numbers for assistance with
  drug and alcohol issues

• Obtain from local phone book, websites and/or
  your EAP

Included in materials packet
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Education Component Display

• Items for Display can include any or all of the
  following
• Posters
• Flyers
• Newspaper clippings
• Magazine articles
• Be creative, but be accurate!

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Education Component Distribution

• Items for distribution MUST include
• A copy of your agencys Substance Abuse Policy
• Items for distribution can include any or all of
  the following
• Employee Assistance Program brochures
• Flyers
• Postcards
• Magazine and/or newspaper articles books
• Messages in payroll envelopes
• Creative messages (candy, wrist bands, etc.)

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Resources for Display and Distribution Materials

• Substance Abuse and Mental Health Services
  Administration
• www.samhsa.gov
• National Institute on Drug Abuse (NIDA)
• www.drugabuse.gov
• National Institutes of Health
• www.nih.gov
• Street Drugs (Images, stats, great information)
• www.streetdrugs.org

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Resources Continued

• Drugs and Human Performance Fact Sheet. National
  Highway Traffic Safety Administration (NHTSA)
  www.nhtsa.dot.gov.
• Driving While You Are Taking Medications.
  National Highway Traffic Safety Administration
  (NHTSA) www.nhtsa.dot.gov.
• Drug Facts. Office of National Drug Policy
  Control (ONDCP) www.whitehousedrugpolicy.gov.
• Prevention On-line. National Clearinghouse for
  Alcohol and Drug Information (NCADI)
  www.health.org.

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Best Practices for Meeting the Education Component

• Keep material fresh
• Messages lose impact after only a few months
• Use a variety of media
• What attracts one employee may not attract
  another- message delivery methods should be
  varied
• Include messages in safety meeting
• Repetition increases effectiveness

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2. Training for all Covered Employees
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Training for Covered Employees

• 49 CFR Part 655.14 reads
• Covered employees must receive at least 60
  minutes of training on the effects and
  consequences of prohibited drug use on personal
  health, safety, and the work environment, and on
  the signs and symptoms that may indicate
  prohibited drug use.

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Whos your Trainer?

• Who is qualified to conduct the training for
  covered employees?
• Anyone equipped with knowledge about the drug and
  alcohol testing program and access to training
  materials
• FTA does not require the trainer to obtain or
  hold any certification or educational credentials

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Suggested Training Materials

• Substance Abuse Policy specific to your agency
• Video or other visual media, such as Clean Sober
  and Safe (specific to FTA covered employees)
• Employee Drug Awareness manual
• Employee Drug Awareness Assessment Quiz

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Training Materials

• Substance Abuse Policy Review
• Inform employees of the five prohibited drugs
  under the regulation
• Inform employees that the regulations prohibit
  the use of alcohol 4 hours prior to performing
  safety sensitive duties and at all times while
  performing safety sensitive duties or on call to
  perform safety sensitive duties
• Inform employees that adherence to the drug and
  alcohol testing program is a condition of their
  employment
• Inform employees of the test types they are
  subject to
• Inform employees of System Contacts for further
  questions regarding drug and alcohol

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Training Materials

• Clean, Sober and Safe a CUTR produced video,
  approved by FTA and available free of charge

http//www.cutr.usf.edu/byrnessamsite
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Training Materials

• National Clearinghouse for Alcohol and Drug
  Information (NCADI)
• CDs
• Videos
• Web-casts
• PowerPoint presentations

http//ncadi.samhsa.gov
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Training Materials

• Employee Drug Awareness Manual
• Review the manual with employees highlighting the
  effects and consequences of prohibited drug use
  on personal health, safety, and the work
  environment

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Training Materials

• Employee Drug Awareness Assessment Quiz
• Provide employee with a quiet area
• Review the completed quiz with the employee
  correcting any inaccuracies
• Return the completed and corrected test to the
  employee

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Additional Training Topics (not required but
suggested)

• Urine Collection and Breath Alcohol Testing
  Process
• Shy bladder or shy lung situations
• Laboratory process (assure employees of the
  quality and accuracy of the testing- DHHS
  certification)
• Discuss the MRO interview, as it relates to
  prescription medication
• Discuss the employees right to split specimen

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Sample Training Agenda for Covered Employees
1000 a.m. Distribution and oral review of substance abuse policy key points employee documentation of policy receipt
1015 a.m. Distribution of Clean, Sober and Safe Handbook followed by viewing of Clean, Sober and Safe video
1040 a.m. Distribution and review of Employee Drug Awareness Manual
1050 a.m. Distribution of Employee Drug Awareness Assessment Quiz (open book)
1110 a.m. Oral review of assessment quiz
1130 a.m. Collection of sign in sheet adjourn
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Best Practices for meeting training requirements

• Exceed the 60 minute minimum
• Conduct the training as part of the new employee
  orientation
• Provide varying forms of training media
• Conduct refresher training annually
• Foster an Open Door policy to encourage
  employees to seek help if needed

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3. Training for Supervisors
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Training Supervisors

• 49 CFR Part 655.14 reads
• Supervisors and/or other company officers
  authorized by the employer to make reasonable
  suspicion determinations shall receive at least
  60 minutes of training on the physical,
  behavioral, and performance indicators of
  probable drug use and at least 60 minutes of
  training on the physical, behavioral, speech, and
  performance indicators of probable alcohol
  misuse.

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Whos your Trainer?

• Who is qualified to conduct the training for
  covered employees?
• Anyone equipped with knowledge about the drug and
  alcohol testing program and access to training
  materials
• FTA does not require the trainer to obtain or
  hold any certification or educational credentials

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Training Material

• FTA has produced a video and training manual,
  available via web

http//transit-safety.volpe.dot.gov/safety/datesti
ng/ ReasonableSuspicion.asp
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Training Materials

• Photos
• Web-casts
• Drug Paraphernalia
• Role Playing Scenarios
• Training material available via CUTR website
• http//www.cutr.usf.edu/byrnessamsite/

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Additional Training Topics (not required but
suggested)

• In house protocol to follow when making referrals
• In house protocol for transporting employees to
  collection sites when referrals are made
• FTA Post Accident Criteria- Decision and
  Documentation Form
• Windows for testing
• How to contact on-site collectors for after hours
  testing
• In house protocol for supervision of employee
  until testing takes place

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Sample Agenda for Supervisor Training
1000 Distribute FTA Reasonable Suspicion Workbook View FTA Reasonable Suspicion Video
1200 Question and answer session following FTA Video
1215 Discussion on identifying prohibited drugs and drug paraphernalia (use of props, images, etc.). Distribution and discussion of Analysis of Employee Behavior.
1245 Role play, acting out reasonable suspicion scenarios using FTA documentation form
115 Closing remarks from management. Optional Discussion of Post accident testing procedures and protocols
130 Adjourn
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Best Practices for Supervisor Training

• Supplement FTAs material with other media
  images, drug paraphernalia etc.
• Incorporate role playing, act out scenarios
• Equip supervisors with a form for documenting the
  reasonable suspicion referral
• Emphasize the support management is prepared to
  give supervisors in making referrals

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Conclusion

• Exceed FTA minimum training requirements
• Vary the delivery method
• Send the message often
• Create an atmosphere that encourages employees to
  seek help if needed
• Support supervisors

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Question and Answer Period
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Thank you for attending!