Workshop on School Drug Testing Sharing by Project Officer of Trial Scheme on School Drug Testing in Tai Po District

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Workshop on School Drug Testing Sharing by
Project Officer of Trial Scheme on School Drug
Testing in Tai Po District
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Workshop on School Drug Testing

• KY CHENG
• Project Officer of Trial Scheme on School Drug
  Testing in Tai Po District
  - School Year 2009/10
  - School Year 2010/11
• Senior Executive Officer, Home Affairs Department
  of HKSAR Government

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Project Officers Sharing

• Based on experience of Tai Po Trial Scheme
• There might be changes in design and/or testing
  method in the future Schemes

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Purposes and Guiding Principles of Scheme on
School Drug Testing

• Purposes For prevention and rendering
  assistance to students
• Guiding Principles
• - Helping students in their best interest
• - Voluntary Participation
• - Keeping Personal Information Strictly
• Confidential
• - Professional testing and support services

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Concerned Parties of School Drug Testing

• School Principals
• Designated teachers
• School Social Workers
• Student Drug Testing (SDT) Team
• Counselling Centre for Psychotropic Substance
  Abusers (CCPSA)
• Project Officers/
  School Project Assistants (Future Schemes)

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Role of Project Officer in Tai Po Scheme

• Observing the work of SDT Team on school visits
• Compiling school visit reports, monthly
  compliance reports and a final report
• Handling enquiries complaints relating to drug
  testing
• Advising schools on data privacy requirements
  relating to drug testing

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Main Contents of Sharing

• Preparation before implementation
• School visit arrangements
• Compliance with Data Protection Principles,
  Personal Data (Privacy) Ordinance

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Preparation Before Implementation (1)

• Compilation of Scheme Protocol
• Testing method and detailed workflow of drug
  testing
• Random selection
• A certain proportion of participating students to
  be tested once or twice a month
• Responsibilities of parties concerned
• Personal data privacy requirements

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Preparation Before Implementation (2)

• School Briefings
• For Students (School hours)
• For Parents (Evenings/Weekends)
• Explaining details of Scheme and implementation
  plan
• Answering enquiries

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Preparation Before Implementation (3)

• Meetings and Site Visits with
• Concerned Parties (1)
• Venues for drug testing (Interview room and rest
  room)
• Selection of venues (privacy concerns)
• Single or double queue
• Alteration work?

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Preparation Before Implementation (4)

• Meetings and Site Visits with
• Concerned Parties (2)
• Gender of Nurse, Social Worker and Project
  Officer
• Summons method and staff involved
• Timetable and school calendar to SDT Team for
  planning of school visits
• Personal data privacy requirements

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Preparation Before Implementation (5)

• Meetings and Site Visits with
• Concerned Parties (3)
• Detailed workflow of drug testing
• Handling of screened positive case
• Procedures in handling enquiries and complaints

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Preparation Before Implementation (6)

• Staff Undertaking
• School staff, including those escorting students
  to testing venues, should have signed an
  undertaking to maintain confidentiality

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Preparation Before Implementation (7)

• Consent Forms
• Voluntary participation
• Drug testing and Support Programme
• Signed by both Student and Parent
• Confidentiality and personal data privacy
• School Principal must lock up the Consent Forms
  in a safe place when not in use

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Preparation Before Implementation (8)

• List of Participating Students (1)
• SDT Team would provide an Excel template for
  School Principal to input data from Consent Forms
  of participating students
• School should use a standalone computer/laptop
  and under no circumstances should the data be
  kept in a network server or transferred through
  internet

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Preparation Before Implementation (9)

• List of Participating Students (2)
• SDT Team would collect the Excel file from school
  using an encrypted USB memory stick (USB) and the
  file in school would be deleted
• SDT Team would prepare a List of Participating
  Students by adding a computer generated unique
  code (Student Code) to each participating student
  

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Preparation Before Implementation (10)

• List of Participating Students (3)
• SDT Team would provide a List of Participating
  Students (with student codes, name, gender, class
  and class no.) to School Principal and Project
  Officer via encrypted USBs
• School Principal and Project Officer must lock up
  the USBs in a safe place when not in use

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One or Two Weeks Before School Visit

• Notification of School Visit
• Before a school visit, SDT Team would provide at
  least one-week advance notice to School
  Principal, School Social Worker and Project
  Officer
• Test dates and frequencies must not be made known
  to / able to be predicted by students

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One Day Before School Visit (1)

• List of Randomly Selected Students
• SDT Team would provide a List of Randomly
  Selected Students to School Principal and Project
  Officer via an encrypted USB
• To strengthen protection, only student codes are
  used

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One Day Before School Visit (2)

• Test Sequence List (1)
• Upon receiving the List of Randomly Selected
  Students, School Principal would retrieve the
  selected students data from the List of
  Participating Students and prepare a Test
  Sequence List showing the time/lesson for SDT
  Team to conduct drug testing with each selected
  student

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One Day Before School Visit (3)

• Test Sequence List (2)
• School Principal would avoid arranging drug test
  for a student at a lesson he/she is doing a test
  or dictation
• A standalone computer/laptop should be used in
  preparing the Test Sequence List

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School Visit (1)

• Checking of Test Sequence List
• At the beginning of school visit, Project Officer
  would countercheck the Test Sequence List
  prepared by School Principal against the list
  prepared by him/her to ensure data accuracy

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School Visit (2)

• Checking of Venues and Route
• Prior to drug tests, Project Officer would check
  the room settings and the route leading to the
  interview room to ensure that selected students
  privacy is well protected

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School Visit (3)

• Summoning Selected Students
• When ready, Social worker of SDT Team would give
  a calling slip (with name, class and room no. of
  a selected student) to a school workman who would
  escort the student to the Interview Room

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School Visit (4)

• Screening Interview (1)
• Project Officer would countercheck the selected
  students identity
• Project Officer would remind the student of the
  purpose of collection and use of personal data
  related to the Scheme and parties to whom the
  data may be disclosed

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School Visit (5)

• Screening Interview (2)
• Social Worker of SDT Team would briefly introduce
  the purposes of the Scheme and remind the student
  that his/her participation is voluntary
• Social Worker should put the student at ease and
  address his/her concerns

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School Visit (6)

• Screening Interview (3)
• Nurse of SDT Team would ask the student about
  his/her health condition, particularly whether
  he/she has taken medicine recently (Some
  medicines might affect screening test results)

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School Visit (7)

• Screening Interview (4)
• Nurse would assess whether a student is suitable
  for drug test
• For not suitable cases, Project Officer would
  record the reasons such as the medicines taken in
  School Visit Report to facilitate School
  Principal in informing students parents of the
  test results

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School Visit (7)

• Collection of Urine Specimen
• Nurse of SDT Team would give the student a
  container with cover, advise him/her on how to
  collect urine specimen and tell him/her to
  provide urine specimen of half-cup full
• Student would provide urine specimen in a rest
  room for privacy and nurse would stay outside of
  the rest room

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School Visit (8)

• Screening Test (1)
• Nurse would conduct the screening test using a
  testing kit in front of the student and Project
  Officer
• Nurse would inform the student of the five drugs
  to be tested

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School Visit (9)

• Screening Test (2)
• If the test returns a positive result, nurse
  would use another testing kit of a different
  brand to conduct a second test on the same urine
  specimen

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School Visit (10)

• Result Notification (1)
• (a) Negative Case
• (b) Not Suitable Case
• (c) Not Able to Provide Specimen Case
• Nurse would inform the student of the test result

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School Visit (11)

• Result Notification (2)
• Project Officer would remind the student
• He/she may be randomly selected again
• Being selected for drug testing and the test
  result are his/her personal data
• School Principal would inform his/her parent of
  the test done and the result
• Student may return to class

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School Visit (12)

• Result Notification (3)
• (d) Refused/ Withdrawal of Consent
• Project Officer would remind the student
• School Principal or the designated teacher would
  inform his/her parent of his/her refusal
• His/her parent should give a written notification
  to School Principal to withdraw from the Scheme
• positive case, Social Worker would provide
  on-the-spot counselling to the identified student
• Project Officer would record the test result in
  School Visit Report

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School Visit (13)

• Handling of Screened Positive Case (1)
• Project Officer would explain to the student that
  since the screening test returns a positive
  result, the remaining specimen would be sent to
  Government Laboratory for a confirmatory test
• Project Officer would immediately inform School
  Principal of the screened positive case

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School Visit (14)

• Handling of Screened Positive Case (2)
• Nurse would divide the remaining specimen into
  two containers and affix a security seal to the
  cover of each container
• Nurse would write the student code on the
  containers
• Student, Social Worker and Project Officer would
  sign on the security seals

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School Visit (15)

• Handling of Screened Positive Case (3)
• Social Worker and Project Officer would sign a
  Request Form for a confirmatory test
• Nurse would put the two containers and the
  Request Form into a plastic bag and affix a
  security seal to the plastic bag

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School Visit (16)

• Handling of Screened Positive Case (4)
• Student, Social Worker and Project Officer would
  sign on the security seal of the plastic bag
• Social Worker of SDT Team and School Social
  Worker would provide on-the-spot counselling to
  the student
• If appropriate, the student may return to class

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School Visit (17)

• Handling of Screened Positive Case (5)
• School Principal would notify the students
  parent of the screened positive result and
  explain the established procedures to be taken,
  such as confirmatory test and support services
  (if confirmed positive)
• If necessary, School Principal would invite the
  students parent to a meeting on the day

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School Visit (18)

• Handling of Screened Positive Case (6)
• Nurse or Social Worker would then deliver the
  specimen to the Government Laboratory for a
  confirmatory test
• After confirmatory test (usually takes a few
  working days), Government Laboratory would inform
  Project Officer of confirmatory test result via
  secure communication, who would inform School
  Principal

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School Visit (19)

• Handling of Screened Positive Case (7)
• School Principal would inform the students
  parent of the confirmatory test result
• If the result is Negative (False-positive), all
  support services will be aborted
• If the confirmatory test result is Positive,
  CCPSA would coordinate support services for the
  student. The parent may request a review

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School Visit (20)

• School Visit Report (1)
• Project Officer would compile a school visit
  report in duplicate after each visit, one copy to
  School Principal and another copy retained by
  Project Officer

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School Visit (21)

• School Visit Report (2)
• The report would inform School Principal-
• whether SDT Team has complied with the Scheme
  Protocol
• testing results of selected students
• For confidentiality, only student codes are used
  

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School Visit (22)

• Interview with School Principal
• Project Officer would present the School Visit
  Report to School Principal after each school
  visit
• School Principal would be reminded to shred all
  papers with students data relating to drug
  testing (e.g. Test Sequence List and calling
  slips) immediately after every visit

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School Visit (23)

• Notifying Parents of Test Results
• School Principal would inform the students
  parents of the tests done and the test results

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Other Project Officers Duties (1)

• Monthly Compliance Reports
• Summarizing results of compliance checking and
  incidents for attention in that month to School
  Principals and the Government
• Final Report
• Compiling observations and recommendations to
  School Principals and the Government related to
  the Scheme

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Other Project Officers Duties (2)

• Handling Enquiries and Complaints
• Handling enquiries/complaints related to the
  Scheme from School Principals, teachers, parents
  or participating students and making referral to
  concerned authorities for follow-up

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Other Project Officers Duties (3)

• Advising Schools on Data Privacy Requirements
• To remind Schools to comply with the six Data
  Protection Principles in the running of the Scheme

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Compliance with Data Protection Principles (1)

• DPP1- Purpose and manner of collection of
  personal data (1)
• Scheme Protocol and consent forms would set out
  the purpose and manner of collection of personal
  data under the Scheme, the persons to whom their
  personal data might be transferred, and their
  rights to access to or correct their personal
  data

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Compliance with Data Protection Principles (2)

• DPP1- Purpose and manner of collection of
  personal data (2)
• Briefings would be held for students and their
  parents to address their concerns and worries

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Compliance with Data Protection Principles (3)

• DPP1- Purpose and manner of collection of
  personal data (3)
• Consent forms should be designed in a way that
  only the necessary personal data (name, gender,
  class, class no. and consent to participate in
  the Scheme or not) are collected

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Compliance with Data Protection Principles (4)

• DPP2- Accuracy and Duration of Retention (1)
• School Principals should take every step to
  ensure the accuracy of the List of Participating
  Students and promptly update it with SDT Team
  when there are students join or withdraw from the
  Scheme

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Compliance with Data Protection Principles (5)

• DPP2- Accuracy and Duration of Retention (2)
• Personal data collected would not be kept longer
  than necessary. All data, consent forms and
  other documents related to the Scheme kept in
  schools would be erased or destroyed after
  completion of drug testing

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Compliance with Data Protection Principles (6)

• DPP3- Use of Personal Data
• Personal data collected under the Scheme must not
  be used for other purposes

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Compliance with Data Protection Principles (7)

• DPP4- Security of Personal Data (1)
• Only concerned parties as listed in the Protocol
  could access personal data of the Scheme
• All personal data of the Scheme held by school
  would be stored in an encrypted USB Memory Stick
  (no personal data of the Scheme are kept in
  computer/laptop or network server)

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Compliance with Data Protection Principles (8)

• DPP4- Security of Personal Data (2)
• A standalone computer/laptop should be used to
  process personal data of the Scheme
• Consent Forms and School Visit Reports are stored
  in a secure place by School Principal

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Compliance with Data Protection Principles (9)

• DPP4- Security of Personal Data (3)
• School staff, including those escorting students
  to testing venues, should sign an undertaking to
  maintain confidentiality
• To strengthen protection, only student codes are
  used in the List of Randomly Selected Students
  and School Visit Reports

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Compliance with Data Protection Principles (10)

• DPP5- Information to be generally available
• The Scheme Protocol is a document open for public
  access
• School Principals should put in place their
  personal data policies and guidelines in handling
  collection and use of personal data

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Compliance with Data Protection Principles (11)

• DPP6- Access to Personal Data
• Consent forms set out clearly the rights of
  students and their parents of access to and
  correction of their personal data by making a
  request to School Principal

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ENDTHANK YOU