Strengthening Primary Agricultural Cooperatives ROLE OF MANAGERS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Dr Daman Prakash Senior Consultant IFFCO FOUNDATION, NEW DELHI

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Strengthening Primary Agricultural
CooperativesROLE OF MANAGERS
Dr Daman PrakashSenior
ConsultantIFFCO FOUNDATION, NEW DELHI
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Primary Agricultural Credit CooperativesAre
the backbone of agricultural credit system in
IndiaThey are an integral part of worlds
largest agricultural credit systemAre the
strongest chain in the largest Agricultural
Cooperative Movement of IndiaThere are over
380,000 agricoops with a membership of nearly
200 million farmers
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PACS are the largest contributors to national
food stock and Largest distributors of farm
inputsLargest warehousing capacityOwn large
industrial and processing unitsHave their own
federal structureHold major shares in
cooperative banksThey operate within a legal
framework adhering to norms of transparency and
fair trade practicesFarmer-Members are the
Owners, Managers, Employers, and
Estate-ownersPACS ARE THE PRIDE OF INDIAN
AGRICULTURALCOOPERATIVE MOVEMENT
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Indian Cooperative Movement580,000 Coops of
all types450 million basic membersAlready
over 100 years oldCooperation is a State
SubjectMulti-State Coops also
existCooperatives observe Principles of
CooperationGeneral Body is Supreme
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Democratic ManagementOne Member-One Vote
BasisGenerally free from State
ControlsSeveral outstanding achievementsIndia
is worlds largest producer of milkHolds 45
share in coop ice cream Highest level of Wheat
Rice ProductionWorlds No. 2 in Cotton
productionFederal structure in all
sectorsLargest Coop Education Training
structure
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Hassle-free Loaning ProceduresCoop Unions
Banks support all CoopsLoan recovery varies
from State to StatePunjab recovery is most
outstanding, almost 92Govt provides
advisory, guidance and audit services through
its field structures.
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SECRETARIES/MANAGERS ARE THE KEY COMPONENTS
OF THIS HUGE AGRICULTURAL CREDIT STRUCTUREIN
INDIA
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MEMBERS GENERAL BODY MEETINGELECTSBOARD OF
DIRECTORS AUDITORSBOARD APPOINTSSECRETARY/
MANAGERAND OTHER EMPLOYEES
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COOP BYELAWS HELP GOVERN THE COOPERATIVEBYELAWS
ARE ADOPTED BY MEMBERS AND REGISTERED BY THE
REGISTRARThis document
contains information onObjectives, activities,
governance techniques e.g., holding meetings,
powers duties of office-bearers and members,
tasks of secretaries/managers, handling of
finances, distribution of profits, capital
formulation, management of books, audit
procedures, legal issues, closure of the
cooperative etc.
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GENERAL BODY FRAMES POLICIESBOARD FORMULATES
ACTION PLANSSECRETARY/MANAGER
IMPLEMENTS.REPORTING IS UPWARDBOARD OF
DIRECTORS AUDIT BOARD ARE ANSWERABLE TO GENERAL
BODY ALL EMPLOYEES REPORT TO BOARD OF
DIRECTORS THROUGH THE SECRETARY/MANAGER.
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ROLE OF THE SECRETARYManages the Coop in
response to the wishes of the General Body, as
per directions of the Board and according to the
government bank proceduresEthics, Honesty
Fairness are the foundations to earn goodwill
of member-owners
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TASKS OF SECRETARY ARE LAID DOWN IN THE
BYELAWSSome of the important ones areHolding
meetings in time Fixation of MCL of the Coop
and of members Receive loan applications and
get them approved by the Board Distribute
inputs in time and with all fairness Arrange
for disposal of products Maintaining books of
accounts other books Follow-up recovery
procedures Laise with Department, Bank
Federation Keep good rapport with members
office-bearers Strong inventory financial
controls Prepare Annual Audit Reports
Compliances Reconciliation of accounts Enhance
membership Expand loaning.SATISFIED MEMBERS
ARE A CREDIT TO SECRETARY
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CAPACITY BUILDING HELPS ALL AND STRENGTHENS THE
COOPERATIVEAwareness about Cooperation
Byelaws, Govt Rules Regulations Proper
paperwork Business Ethics Accurate
cash/accounts handling Interaction Encouraging
member participation Member education training
of office-bearers including Secretary
Involvement of youth and women interaction with
agri extension experts Frequent visits to
members Proper flow of information.SYNERGY
WITH OTHER DEVELOPMENT PROGRAMMES.
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CAPACITY BUILDING OPPORTUNITIES LEADING TO
PROFESSIONALISATIONTraining programmes offered
by NCUI, State Unions/Federations, Management
institutes Conferences, Seminars and Workshops
Field visits.ANY EXPENDITURE ON HUMAN RESOURCE
DEVELOPMENT IS AN INVESTMENT. LEARN BUSINESS
TECHNIQUES FROM PRIVATE ENTERPRISES.
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Thank Youfor your kind attention
Dr Daman PrakashIFFCO FOUNDATION 34
NEHRU PLACE, NEW DELHI 110019March 03 2009