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C102 Managing Electronic Resources for Multiple Audiences

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Managing Electronic Resources for Multiple Audiences Valentina Mayz, Web Administrator Mair Bonnin, Web Librarian, Reference Computers in Libraries Conference – PowerPoint PPT presentation

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Title: C102 Managing Electronic Resources for Multiple Audiences


1
C102Managing Electronic Resources for Multiple
Audiences
Valentina Mayz, Web AdministratorMair Bonnin,
Web Librarian, ReferenceComputers in Libraries
ConferenceMarch 16, 2005Washington D.C.
  • Alvin Sherman Library, Research, and Information
    Technology Center
  • A joint use facility with the Broward County
    Board of County Commissioners
  • Nova Southeastern University
  • Ft. Lauderdale, Florida

2
Agenda
  • Introduction
  • Background a library in transition
  • Original library website database access
  • Goals for website redesign
  • New library website database access
  • Implementation
  • Database
  • Web application
  • Administrative module
  • Back up mechanisms
  • Future enhancements

3
Original Einstein Library
  • Primarily served research needs of NSU academic
    community
  • Physical space small crowded
  • Inadequate shelving resulted in part of
    collection going to off-site storage
  • Few study tables and no private study rooms
  • Strong focus on distance library services

4
Call for changes
  • SACS re-accreditation called for changes and
    improvements to the library
  • Growing on-campus student population made new
    demands
  • Alumni Association desired additional services
    for NSU Alumni
  • Partnership formed with Broward County Board of
    County Commissioners to serve County residents

5
New Alvin Sherman Library
  • Opened in December 2001
  • Joint use library serves
  • NSU students, faculty, and staff
  • Broward County Residents
  • NSU Alumni
  • Added non-library functions
  • Computer labs electronic classrooms
  • Auditorium
  • Cafe

6
Comparison of Libraries
Characteristics Einstein Sherman
Year 2000-2001 2003-2004
Square footage 17,000 325,000
Volumes 200,000 366,400
Librarians 141/2 361/2
Total FT staff 44 84
NSU students 18,590 23,520
Public cardholders 0 28,075
Databases 160 190
Fall enrollment for specified academic year
7
Original library web site
8
Original website Accessing databases
  • Several options for accessing databases
  • For all patrons
  • Alphabetical lists (3)
  • For NSU patrons only
  • Provider list
  • 14 subject lists

9
Original website Accessing databases (2)
  • Problem Required frequent updates of 18 static
    lists

10
Goals for website redesign
  • General
  • Update look and provide more efficient navigation
  • Accommodate multiple audiences
  • Electronic Resources
  • For users Provide more focused subject and
    specialty lists for each patron type
  • For staff Provide methods to quickly and
    efficiently update the content and appearance of
    database lists (e.g. temporary comments,
    product trials, etc.)
  • Provide authentication based on multiple patron
    types with different access permissions (remote
    vs. local)

11
New library website (DEMO)
12
New website Accessing databases
  • Users access database lists via their patron type
    (4 choices)

13
New website Accessing databases (2)
  • User selects customized list by any of the
    following
  • criteria A-Z list Provider (57) Subject
    or specialty (30)

14
New website Accessing databases (3)
  • A customized list is generated showing databases
    for specific patron type and selected criteria

15
Implementation Specs
  • Database of research databases Oracle 9i
  • Web application to generate dynamic database
    lists based on patron type and selected criteria
    ColdFusion MX
  • Patron authentication and access control
  • Innovative Interfaces Web Access Management (WAM)
    module and Rewrite proxy
  • IP checking directories
  • Domain-specific directories containing hidden
    redirects to databases
  • Administrative Module with update forms and
    backup mechanisms - ColdFusion

16
Database
17
Web application (1)
18
Web application (2)
Links allowing on-campus only access routed via
IP checker outside the proxy server.
Links allowing remote access continue via proxy
server to the database redirects
19
Authentication Access
  • Web Access Manager (W.A.M.) checks user
    credentials against patron database (ILS).
  • Checks by patron type and IP, but NOT by all
    combinations of both (big problem!).
  • IP checking directories are the workaround to the
    W.A.M.s shortcomings.
  • Patron types that are NOT allowed remote access
    to databases are passed through IP checkers to
    avoid unauthorized entry.

20
Web server space
  • Main university server contains majority of
    library web content
  • Second web server running ColdFusion MX houses
    application files and Administrative Module
  • Third web server has domain-specific directories
    that act as separate servers, designed to only
    accept incoming requests from assigned patron
    type. These contain final links to requested
    database for remote use
  • ILS and Oracle servers also play integral role

21
Administrative Module (DEMO)
  • Quick tour and live updates
  • Back up mechanisms

22
Administrative Module
  • Authorized staff log in and select an existing
    database to modify

23
Administrative Module (2)
  • All fields are editable (except for ID, the
    unique identifier)

24
Administrative Module (3)
  • Temporary comments can be added at the database
    or vendor level
  • Access levels and URLs control patron access

25
Administrative Module (4)
  • Adding or removing a database from subject lists
    is now a click away.

26
Back up mechanisms
  • Dynamic user lists saved in HTML (uploaded
    regularly to virtual servers)

27
Future enhancements
  • Statistical information of lists by subject to
    support data collection process
  • Implementation of EZProxy to alleviate and
    simplify the authentication process, and provide
    better usage statistics
  • The MyLibrary model will be explored to expand
    the content-by-patron type, to avoid constant
    selection of services/resources based on patron
    type

28
Contact information
  • Valentina Mayz, Web Administrator
  • mayz_at_nsu.nova.edu
  • Mair Bonnin, Web Librarian, Reference
  • mair_at_nsu.nova.edu

View this presentation online http//www.nova.edu
/library/cil/
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