Lab-Wide Earned Value Management System Project Core Team Meeting - PowerPoint PPT Presentation

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Lab-Wide Earned Value Management System Project Core Team Meeting

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Title: PowerPoint Presentation Author: Dean Hoffer Last modified by: Terry Erickson Created Date: 2/25/2002 9:53:47 PM Document presentation format – PowerPoint PPT presentation

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Title: Lab-Wide Earned Value Management System Project Core Team Meeting


1
Lab-Wide Earned Value Management System
ProjectCore Team Meeting
  • September 10, 2008
  • Dean A. Hoffer/Elaine McCluskey

2
Agenda
  • System Description and Implementing Procedures
  • Review by Oversight Committee Elaine
  • Streamlining Cost and Schedule Procedures
    Elaine
  • Implementing Procedures Process Flow Diagrams
    Dean
  • Next Steps Dean
  • Training
  • Discussions on Training Material from SLAC
    Dean/Elaine
  • Discussion with BNL on their EVMS Training
    Dean/Elaine
  • Next Steps All
  • Discuss CAM Notebooks feedback from SLAC and BNL
    Dean/Elaine
  • Feedback from PNNL, SLAC and BNL on how
    Contingency/Management Reserve is Tracked
    Dean/Elaine
  • Status of customized Cobra CPR5 3 month rolling
    average report for variance analysis/thresholds
    Dean
  • Status of Action Items

3
Review Process
4
Flow Diagrams
  • Ed Vokoun of EGG reviewed Implementing
    Procedures for flow diagrams.
  • Ed generated some additional flow diagrams,
    comment on existing and commenting on procedure
    content vs. flow diagrams.

5
Comments from Ed Vokoun
6
Next Step
  • System Description and Implementing Procedures
  • Review by Oversight Committee complete by 11-Sep
  • Core Team Review Ed Vokoun comments/flow diagram
  • Core Team consolidate Oversight Committee
    comments, Ed Vokoun comments/flow diagrams and
    update documents (Elaine to track comment
    resolution in spreadsheet)
  • EGG (outside 3rd Party) to review documents
    after updates complete

7
SLAC Training
  • Distributed for review
  • LUSI EVMS Training Slides
  • LCLS EVMS Training Slides
  • What is the Core Team thoughts on applicability
    for use by Fermi?

8
Training Discussion with BNL
  • 2 Day General EVMS Training by Outside Training
    (for CAMs, Project Management and Senior
    Management)
  • Individual CAM Coaching (Finishing School)
    asked example OECM interview questions and
    coached on appropriate responses and use of CAM
    Notebook
  • Specific Topic Training i.e. Variance Analysis,
    ETC
  • Mock Review full week review with interviews
    with feedback on documentation, presentations and
    interview skills (done by same person as 2 day
    review)
  • BNL well be sending training vendor contact
    information

9
Other Discussion with BNL
  • ETC is tracked in Cobra using separate code class
  • Cost estimates tracked in their own database

10
CAM Notebooks
  • SLAC
  • Emphasized importance of having and using CAM
    Notebooks. Hard Copies updated by Project
    Controls. Information available electronically in
    the Hammer. (have content index)
  • BNL
  • Hardcopy and same information posted monthly by
    Project Controls (to be sent content index)

11
SLAC CAM Notebook Index
  • Org Charts (Directorate and Project)
  • WBS Structure Dictionary
  • Responsibility Assignment Matrix (RAM)
  • Milestone Structure Dictionary
  • Work Authorization Document (WAD)
  • P3 Milestone Chart
  • P3 Detail Schedules
  • Control Account Planning (CAP) sheets
  • Cost Performance Report (CPR) Earned Value
    reports
  • tbd
  • EIA-748A 32 Criteria / Acronyms
  • misc

12
Tracking Contingency Management Reserve
  • PNNL
  • Do not use Cobra. EV done in home grown tool
    Plan.Net.
  • SLAC
  • Use Cobra, but track Contingency and MR outside
    of Cobra, but include in monthly report. MR is
    for OPC and Contingency is for TEC.
  • BNL
  • Contingency/Management Reserve is tracked and
    reported outside of Cobra

13
Customized CPR5 3 Month Average Report
  • Report has been written by Deltek Consultant
  • Report will be installed/tested along with Cobra
    V4.7 Upgrade
  • Installation and testing in DEV environment week
    of 15-Sep and in PRD week of 22-Sep
  • Projects can run and use for Sept. variance
    analysis and reporting

14
Action Items
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