International%20Classification%20of%20Disease,%2010th%20Revision,%20Clinical%20Module%20(ICD-10-CM)

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International Classification of Disease, 10th
Revision, Clinical Module (ICD-10-CM)

• Steven M. Verno, CMBS, CMSCS, CEMCS, CPM-MCS

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Disclaimer

• I am not a Lawyer. I am a practice manager,
  medical coder and medical biller. I do not
  provide any legal advice. This presentation
  contains no legal advice. The contents are
  provided for training purposes only!

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Its true!!

• There is No Longer any Rumor!
• ICD-10-CM BECOMES OUR CURRENT DIAGNOSIS CODE SET
  AS OF OCTOBER 1, 2013

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What I wont be Discussing!

• I will not be discussing ICD-10-PCS

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When is ICD-10-CM Effective?

• October 1, 2013!

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What Changes with ICD-10-CM?

• The disease remains the same
• Chicken Pox is still chicken pox
• Measles is still measles
• Chest pain is still chest pain.
• The numbers change!

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Comparing ICD-9 to ICD-10 Codes

• Chicken Pox
• ICD-9-CM
• V05.4 Varicella
• Chicken pox
• ICD-10-CM
• B01.9 - Varicella without complication

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Comparing ICD-9 to ICD-10 Codes

• Measles
• ICD-9-CM
• 055 Measles
• 056 Rubella
• ICD-10-CM
• B05.9 - Measles without complication
• B06.9 - Rubella without complication

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Comparing ICD-9 to ICD-10 Codes

• Chest pain
• ICD-9-CM
• 786.50 Chest pain, unspecified
• ICD-10-CM
• R07.9 - Chest pain, unspecified

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What doesnt change?

• Coding Conventions dont change
• ICD-9-CM
• 370.2 Superficial keratitis without
  conjunctivitis
• Excludes dendritic herpes simplex keratitis
  (054.42)
• 370.20 Superficial keratitis, unspecified
• ICD-10
• H10 Conjunctivitis
• Excludes keratoconjunctivitis ( H16.2 )
• H10.0 Mucopurulent conjunctivitis
• H10.3 Acute conjunctivitis, unspecified
• Excludes ophthalmia neonatorum
• NOS ( P39.1 )

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What doesnt change?

• NEC Not elsewhere classifiable
• This abbreviation in the Index represents other
  specified. When a specific code is not available
  for a condition, the Index directs the coder to
  the other specified code in the Tabular.
• NOS Not otherwise specified
• This abbreviation is the equivalent of
  unspecified.

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What doesnt change?

• Brackets are used in the tabular list to
  enclose synonyms, alternative wording or
  explanatory phrases. Brackets are used in the
  Index to identify manifestation codes.
• ( ) Parentheses are used in both the Index and
  Tabular to enclose supplementary words that may
  be present or absent in the statement of a
  disease or procedure without affecting the code
  number to which it is assigned. The terms within
  the parentheses are referred to as nonessential
  modifiers.
• Colons are used in the Tabular List after an
  incomplete term which needs one or more of the
  modifiers following the colon to make it
  assignable to a given category.

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• Unspecified codes
• Codes (usually a code with a 4th digit 9 or 5th
  digit 0 for diagnosis codes) titled unspecified
  are for use when the information in the medical
  record is insufficient to assign a more specific
  code. For those categories for which an
  unspecified code is not provided, the other
  specified code may represent both other and
  unspecified.
• Includes Notes
• This note appears immediately under a three-digit
  code title to further define, or give examples
  of, the content of the category.

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• Inclusion terms
• List of terms is included under some codes. These
  terms are the conditions for which that code is
  to be used. The terms may be synonyms of the code
  title, or, in the case of other specified
  codes, the terms are a list of the various
  conditions assigned to that code. The inclusion
  terms are not necessarily exhaustive. Additional
  terms found only in the Index may also be
  assigned to a code.
• Excludes Notes
• ICD-10-CM has two types of excludes notes. Each
  type of note has a different definition for use
  but they are all similar in that they indicate
  that codes excluded from each other are
  independent of each other.

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Many Guidelines remain the same

• ICD-9
• Signs and symptoms
• Codes that describe symptoms and signs, as
  opposed to diagnoses, are acceptable for
  reporting purposes when a related definitive
  diagnosis has not been established (confirmed) by
  the physician. Chapter 16 of ICD-9-CM, Symptoms,
  Signs, and Ill-defined conditions (codes 780.0
  -799.9) contain many, but not all codes for
  symptoms.
• ICD-10
• Codes for symptoms, signs, and ill-defined
  conditions
• Codes for symptoms, signs, and ill-defined
  conditions from Chapter 18 are not to be used as
  principal diagnosis when a related definitive
  diagnosis has been established.

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• ICD-9
• Conditions that are an integral part of a disease
  process
• Signs and symptoms that are integral to the
  disease process should not be assigned as
  additional codes.
• ICD-10
• Conditions that are an integral part of a disease
  process
• Signs and symptoms that are associated routinely
  with a disease process should not be assigned as
  additional codes, unless otherwise instructed by
  the classification.

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• ICD-9 Level of Detail in Coding
• Diagnosis and procedure codes are to be used at
  their highest number of digits available.
• ICD-9-CM diagnosis codes are composed of codes
  with either 3, 4, or 5 digits. Codes with three
  digits are included in ICD-9-CM as the heading of
  a category of codes that may be further
  subdivided by the use of fourth and/or fifth
  digits, which provide greater detail.
• A three-digit code is to be used only if it is
  not further subdivided. Where fourth-digit
  subcategories and/or fifth-digit
  subclassifications are provided, they must be
  assigned. A code is invalid if it has not been
  coded to the full number of digits required for
  that code. For example, Acute myocardial
  infarction, code 410, has fourth digits that
  describe the location of the infarction (e.g.,
  410.2, Of inferolateral wall), and fifth digits
  that identify the episode of care. It would be
  incorrect to report a code in category 410
  without a fourth and fifth digit.
• ICD-9-CM Volume 3 procedure codes are composed of
  codes with either 3 or 4 digits. Codes with two
  digits are included in ICD-9-CM as the heading of
  a category of codes that may be further
  subdivided by the use of third and/or fourth
  digits, which provide greater detail.
• ICD-10 Level of Detail in Coding
• Diagnosis codes are to be used and reported at
  their highest number of digits available.
• ICD-10-CM diagnosis codes are composed of codes
  with 3, 4, 5, 6 or 7 digits. Codes with three
  digits are included in ICD-10-CM as the heading
  of a category of codes that may be further
  subdivided by the use of fourth and/or fifth
  digits, which provide greater detail.
• A three-digit code is to be used only if it is
  not further subdivided. A code is invalid if it
  has not been coded to the full number of
  characters required for that code, including the
  7th character, if applicable.

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Some guidelines changed or do not exist in ICD-10

• ICD-9
• 15. Admissions/Encounters for Rehabilitation
• When the purpose for the admission/encounter is
  rehabilitation, sequence the appropriate V code
  from category V57, Care involving use of
  rehabilitation procedures, as the
  principal/first-listed diagnosis. The code for
  the condition for which the service is being
  performed should be reported as an additional
  diagnosis.
• Only one code from category V57 is required. Code
  V57.89, Other specified rehabilitation
  procedures, should be assigned if more than one
  type of rehabilitation is performed during a
  single encounter. A procedure code should be
  reported to identify each type of rehabilitation
  therapy actually performed.
• ICD-10
• Does not exist in ICD-10

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How do I look up a code?

• ICD-9-CM
• 1. Use of Both Alphabetic Index and Tabular List
• Use both the Alphabetic Index and the Tabular
  List when locating and assigning a code. Reliance
  on only the Alphabetic Index or the Tabular List
  leads to errors in code assignments and less
  specificity in code selection.
• 2. Locate each term in the Alphabetic Index
• Locate each term in the Alphabetic Index and
  verify the code selected in the Tabular List.
  Read and be guided by instructional notations
  that appear in both the Alphabetic Index and the
  Tabular List.
• Locating a code in the ICD-10-CM
• It is essential to use both the Index and Tabular
  List when locating and assigning a code. The
  Index does not always provide the full code.
  Selection of the full code, including laterality
  and any applicable 7th character can only be done
  in the Tabular list. A dash (-) at the end of an
  Index entry indicates that additional characters
  are required. Even if a dash is not included at
  the Index entry, it is necessary to refer to the
  Tabular list to verify that no 7th character is
  required.

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Chapter ICD-9-CM Descriptor ICD-10-CM Descriptor Codes
1 001-139 Infectious and Parasitic Diseases A00-B99 Certain infectious and parasitic diseases 455
2 140-239 Neoplasms C00-D48 Neoplasms 622
3 240-279 Endocrine, Nutritional, and Metabolic Diseases and Immunity Disorders D50-D89 Diseases of the blood and blood-forming organs and certain disorders involving the immune mechanism 696
4 289-289 Diseases of Blood and Blood Forming Organs E00-E90 Endocrine, nutritional and metabolic diseases 2,230
5 230-319 Mental Disorders F00-F99 Mental and behavioural disorders 1,163
6 320-389 Diseases of Nervous System and Sense Organs G00-G99 Diseases of the nervous system 792
7 390-459 Diseases of Circulatory System H00-H59 Diseases of the eye and adnexa 296
8 460-519 Diseases of Respiratory System H60-H95 Diseases of the ear and mastoid process 214
9 520-579 Diseases of Digestive System I00-I99 Diseases of the circulatory system 3,885
10 580-629 Diseases of Genitourinary System J00-J99 Diseases of the respiratory system 1,439
11 630-677 Complications of Pregnancy, Childbirth, and the Puerperium K00-K93 Diseases of the digestive system 1,560
12 680-709 Diseases Skin and Subcutaneous Tissue L00-L99 Diseases of the skin and subcutaneous tissue 322
13 710-739 Diseases of Musculoskeletal and Connective Tissue M00-M99 Diseases of the musculoskeletal system and connective tissue 1,374
14 740-759 Congenital Anomalies N00-N99 Diseases of the genitourinary system 1,046
15 760-799 Newborn (Perinatal) Guidelines O00-O99 Pregnancy, childbirth and the puerperium 600
16 780-799 Signs, Symptoms and Ill-Defined Conditions P00-P96 Certain conditions originating in the perinatal period 213
17 800-999 Injury and Poisoning Q00-Q99 Congenital malformations, deformations and chromosomal abnormalities 240
18 V01-V89 Classification of Factors Influencing Health Status and Contact with Health Service R00-R99 Symptoms, signs and abnormal clinical and laboratory findings, not elsewhere classified 1,585
19 E800-E999 Supplemental Classification of External Causes of Injury and Poisoning S00-T98 Injury, poisoning and certain other consequences of external causes 1,235
20     V01-98 External causes of morbidity and mortality 714
21     Z00-Z98 Factors influencing health status and contact with health services 2,441
22     U00-U99 Codes for special purposes  
Total Codes 23,122
Note Information Obtained from data compiled by AHA AHIMA Note Information Obtained from data compiled by AHA AHIMA
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ICD-9 Table of Drugs and Biologicals
Substance Poisoning Accident Therapeutic Use Suicide Attempt Assault Undetermined
1-propanol 980.3 E860.4 - E950.9 E962.1 E980.9
2-propanol 980.2 E860.3 - E950.9 E962.1 E980.9
2, 4-D (dichlorophen-oxyacetic acid) 989.4 E863.5 - E950.6 E962.1 E980.7
2, 4-toluene diisocyanate 983.0 E864.0 - E950.7 E962.1 E980.6
2, 4, 5-T (trichloro-phenoxyacetic acid) 989.2 E863.5 - E950.6 E962.1 E980.7
14-hydroxydihydro-morphinone 965.09 E850.2 E935.2 E950.0 E962.0 E980.0
ABOB 961.7 E857 E931.7 E950.4 E962.0 E980.4
Abrus (seed) 988.2 E865.3 - E950.9 E962.1 E980.9
Absinthe 980.0 E860.1 - E950.9 E962.1 E980.9
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ICD-10 Table of Drugs and Biologicals
Substance Poisoning Poisoning Acicidental I
ntentional Poisoning Poisoning Adverse
Underdosing Unintentional Self
harm Assault undetermined effect 1-propanol
T51.3x1 T51.3x2 T51.3x3 T51.3x4 -- --
2-propanol T51.2x1 T51.2x2 T51.2x3
T51.2x4 -- -- 2,4-D (dichlorophen-oxyacetic
acid) T60.3x1 T60.3x2 T60.3x3 T60.3x4 -- --
2,4-toluene diisocyanate T65.0x1 T65.0x2
T65.0x3 T65.0x4 -- -- 2,4,5-T
(trichloro-phenoxyacetic acid) T60.1x1 T60.1x2
T60.1x3 T60.1x4 -- -- 14-hydroxydihydro-morp
hinone T40.2x1 T40.2x2 T40.2x3 T40.2x4
T40.2x5 T40.2x6 ABOB T37.5x1 T37.5x2
T37.5x3 T37.5x4 T37.5x5 T37.5x6 Abrine
T62.2x1 T62.2x2 T62.2x3 T62.2x4 -- --
Abrus (seed) T62.2x1 T62.2x2 T62.2x3
T62.2x4 -- -- Absinthe T51.0x1 T51.0x2
T51.0x3 T51.0x4 -- -- - beverage T51.0x1
T51.0x2 T51.0x3 T51.0x4 -- --
Under ICD-9, Accidental poisoning by Absinthe
would be 980.0 . Under ICD-10, this code would be
T51.0x1 When looking at T51.0, you find
this T51.0 Toxic effect of ethanol Toxic effect
of ethyl alcohol Excludes2 acute alcohol
intoxication or "hangover" effects drunkenness
pathological alcohol intoxication T51.0x Toxic
effect of ethanol T51.0x1 Toxic effect of
ethanol, accidental (unintentional) Toxic effect
of ethanol NOS
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Getting Ready for ICD-10-CM
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Documentation

• ICD-10 takes a disease down to the Nth degree,
  due to the availability of more codes to select.
  Therefore, the provider must be exact with the
  medical condition of the patient. Not being as
  detailed as possible with the documentation can
  delay the coding of the claim as well as the
  possible selection of an incomplete or incorrect
  code.

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Start your personnel training early

• You dont want to wait until the last minute to
  train your staff on the new changes.
• Be cautious of fly-by-night offers to provide
  your staff with ICD-10 training. Obtain your
  training guidance from a reputable organization.
• The certifying agencies are working now to update
  their certification tests to change from ICD-9-CM
  to ICD-10-CM.

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New Manuals

• You will be left in the dust and not using
  current coding manuals could be very costly to
  your business, the provider and the patient.
• There are some websites that currently allow you
  to look up ICD-9-CM codes for free. Whether these
  sites are changed or will be open is unknown at
  this time.
• DO NOT Rely on any association or coding forum to
  do your coding for you. Your coders should be
  highly trained, Certified and ready to use the
  new codes the minute they are effective.

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Contact Your Billing Software Vendor

• Your billing software may have to be upgraded to
  hold both ICD-9 and ICD-10 because the claims
  you submit on September 30, 2013 will need the
  ICD-9 Codes for all claims prior to October 1,
  2011. You can expect and plan on delays in
  payments while insurance companies work out the
  bugs with their systems as they too will need to
  keep the ICD-9 codes in their system for all pre
  October 1, 2013 claims. You may have to perform
  claims testing with your upgraded software so
  that it does not send claims after October 1,
  2013 with ICD-9-CM codes.

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HIPAA ANSI 5010
 


Date Compliance Step
January 1, 2010 Payers and providers should begin internal testing of Version 5010 standards for electronic claims
December 31, 2010 Internal testing of Version 5010 must be complete to achieve Level I Version 5010 compliance
January 1, 2011          Payers and providers should begin external testing of Version 5010 for electronic claims          CMS begins accepting Version 5010 claims          Version 4010 claims continue to be accepted
December 31, 2011 External testing of Version 5010 for electronic claims must be complete to achieve Level II Version 5010 compliance
January 1, 2012          All electronic claims must use Version 5010          Version 4010 claims are no longer accepted
October 1, 2013          Claims for services provided on or after this date must use ICD-10 codes for medical diagnosis and inpatient procedures          CPT codes will continue to be used for outpatient services  
http//www3.cms.gov/ICD10/03_ICD-10andVersion5010C
omplianceTimelines.aspTopOfPage
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Contact the Insurance Companies

• Find out their coding policies as it relates to
  ICD-10 and benefit restrictions based on
  diagnoses.
• Double check your current provider contracts
  regarding coding requirements. If your provider
  agreed to the carrier coding policies, you want
  to ensure that the carrier and your provider are
  on the same sheet of music.
• Check with them to see when they are ready to
  accept claims using the ICD-10. Find out what
  delays may be expected with claims and payment.
  This could have an affect on your current
  provider contract with detailed payment
  timeframes.

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Update your Compliance Plans

• Many Compliance Plans address ICD-9 coding
  issues. Make sure yours is changed to reflect
  the ICD-10 and any problems that may come with
  it. What will you do if 90 of the charts
  contain insufficient information to select the
  proper code out of 25 different codes for the
  condition. How will you resolve these problems?
  How often will you conduct internal coding
  audits? How many claims are being denied for
  coding issues and how will you address this?
  These should be part of your compliance plan.

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Update your appeals

• Go through your appeals that relate to any coding
  issues, specifically diagnosis coding.
• Make sure they are changed to reflect the new
  ICD-10-CM codes.
• Proofread any appeals you send to make sure the
  appeal does not reference ICD-9-CM if an ICD-10
  code was used.

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Updated Superbills

• Some superbills may contain a checklist of ICD-9
  codes. Make sure you convert the ICD-9 code to
  the appropriate ICD-10 code(s).
• This may be a project that may take many days to
  accomplish. Once completed, have the superbill
  proof read by a trained certified coding staff
  member who has been trained in ICD-10.
• Dont forget to include the provider and staff in
  your updated training.
• www.donself.com (superbill examples)

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Fight Fraud and Abuse

• Just because there is a huge change coming in the
  future, you should be on your toes to watch out
  for intentional or unintentional upcoding or
  downcoding using the new ICD-10 codes. You do
  not want to be the subject of an audit by
  Medicare, Medicaid, the OIG or any other
  insurance audit. If you do what is right, you
  aren't afraid of any audits.

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What does this mean for you??

• New Coding Books ICD-10-CM
• Updated Training
• Updating Billing Software
• Test Claims
• Updating Superbills
• Keeping an eye on claims denials or claims review
• Keeping your providers AR to keep it down
• Staying in close contact with the insurance
  companies
• Possible updating of provider contracts to
  include clauses to prevent coding problems.
• More Out of Pocket Expenses to get ready

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ICD-9-CM
1600 Pennsylvania Avenue
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ICD-10-CM
W01.9 Pennsylvania Avenue
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ICD-10-CM is NOT scary
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ICD-10 is friendly to a trained coder
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Helpful Websites

• Don Self www.donself.com
• AAPC www.aapc.com
• PAHCS www.pahcs.org
• POMAA www.pomaa.net
• MAB Forum http//medicalassociationofbillers.yuk
  u.com/
• BC Advantage http//www.billing-coding.com/forum
  /
• CDC www.cdc.gov/nchs/icd9.htm
• www.cdc.gov/nchs/about/
• major/dvs/mortdata.htm
• www.cdc.gov/nchs

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Questions?
steve_verno_at_yahoo.com
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Thank You!