SEQUENCE OF MEETING

1
SEQUENCE OF MEETING

• Welcome Note by the Rector
• Confirmation of Minutes of 1st Meeting
• Progress on Agenda Items of 1st Meeting
• Discussion on Fresh Agenda Items
• Working Lunch at 1400 hrs

2

• QUALITY ENHANCEMENT CELL
• Director Quality Assurance

3
QUALITY ENHANCEMENT CELL

• The Quality Enhancement Cell has been established
  at Bahria University Islamabad with the objective
  of significant enhancement of quality in higher
  learning. The major function of the QEC is to
  integrate the concepts of quality in the higher
  learning systems and to develop practical
  guidelines and policies for uplifting the
  standard of education.

4
Organization of QEC

• QEC is to be headed by a Director reporting
  directly to Rector. He / She is to be the
  correspondent with the outside bodies.
• Following is the hierarchy of QEC officials

Rector
Director QEC
Deputy Director
Data Analysts
Office Assistant
Naib Qasid
5
FUNCTIONS OF Quality Enhancement Cell

• Following are the functions /
  responsibilities of QEC
• 1. Promoting public confidence that the quality
  and standards of the award of degrees are
  enhanced and safeguarded.
• 2. Review of quality standards and the quality
  of teaching and learning in each subject area.
• 3. Review of academic affiliations with other
  institutions in terms of effective management of
  standards and quality of programs.
• 4. Develop qualifications framework by setting
  out the attributes and abilities that can be
  expected from the holder of a qualification, i.e.
  Bachelors, Bachelor with Honors, Masters,
  M.Phil, Doctoral.
• 5. Develop program specifications. These are
  standard set of information clarifying what
  knowledge understanding, skills and other
  attributes a student will have developed on
  successfully completing a specific program.

6

• To develop quality Assurance process and methods
  of evaluation to affirm that quality of
  provision and standards of awards are being
  maintained and to foster curriculum, subject and
  staff development, to gather with research and
  other scholarly activities.
• 7. Ensure that the universitys quality assurance
  procedures are designed to fit in with the
  arrangements in place nationally for maintaining
  and improving the quality of Higher education.

7

• 8. QEC is responsible to develop procedures for
  the following
• Approval of new programs
• Annual monitoring and evaluation including
  program monitoring, faculty monitoring and
  students perception.
• Departmental review
• Student feedback
• Employer feedback
• Quality assurance of Masters, M.Phil and Ph.D.
  degree program.
• Subject review
• Instructional assessment
• Program specifications
• Qualification framework

8
SELF ASSESSMENT SYSTEM

• One of the basic component of Quality
  Assurance process is the Self assessment for
  the university Programs.
• What is Assessment?
• Assessment is a systematic process of
  gathering, reviewing and using important
  quantitative and qualitative data and information
  from multiple and diverse sources about
  educational programs, for the purpose of
  improving student learning, and evaluating
  whether academic and learning standards are being
  met.

9
SELF ASSESSMENT SYSTEM
(continued)

• What is self assessment?
• Self assessment is an assessment conducted
  by the institution itself to assess whether
  programs meet the educational objectives and
  outcomes with the purpose to improve programs
  quality and enhancing students learning.

10

• Objectives of Self Assessment
• Following are the objectives
• Maintain and improve academic standards
• Enhance students learning
• Verify that the existing programs meet their
  objectives and institutional goals
• Provide feedback for quality assurance of
  academic programs

11
Self assessment procedure

• Each academic program shall undergo a self
  assessment every year. The Quality Enhancement
  Cell is responsible for the planning,
  coordinating and following up on the self
  assessment(SA) activities.
• The steps for the procedure of self
  assessment are as follows
• The QEC initiates the SA one semester prior to
  the end of the assessment cycle through the
  Rector office in which the program is offered. If
  the program is undergoing the SA for the first
  time , the department will be given one academic
  year for preparation.
• Upon receiving the initiation letter the
  department shall form a program team(PT). The PT
  will be responsible for preparing a
  self-assessment report(SAR) about the program
  under consideration over a period of one
  semester.

12

• The department shall submit the SAR to the QEC
  through the concerned Dean/HOD. The QEC reviews
  the SAR within one month to ensure that it is
  prepared according to the required format.
• The Rector forms a program assessment team (AT)
  in consultation with the QEC recommendations
  within one month. The AT comprises of 2-3 faculty
  members from within or outside the university.
  The AT must have at least one expert in the area
  of the assessed program.
• The QEC plans and schedules the AT visit period
  in coordination with the department that is
  offering the program.
• The AT conducts the assessment, submits a report
  and presents its findings in an exit meeting that
  shall be attended by the QEC, Dean, and PT and
  faculty members.

13
Self Assessment procedure (continued)

• The QEC shall submit an executive summary on the
  AT findings to the Rector.
• The department shall prepare and submit an
  implementation plan to QEC based on the AT
  findings. The plan must include AT findings and
  the correct actions to be taken, assignment of
  responsibility and the time frame for such
  actions.
• The QEC shall follow up on the implementation
  plan to ensure departments are adhering to the
  implementation plan.The academic department shall
  inform the QEC each time a corrective action is
  implemented. QEC shall review the implementation
  plan once a semester to access the progress of
  implementation.

14
Self Assessment Procedure
QEC initiates SA through the Rector office one
semester prior to the assessment
Department forms the PT that will be responsible
for preparing SAR
QEC reviews the Documentation within one
month
SAR Complete
No
Yes

15
Complete SAR
The Rector forms the AT in consultation with the
concerned dean based on the recommendation of the
QEC
QEC plans and fixes AT visit
The AT conducts assessment and presents its
findings to QEC, Dean, PT and dept. faculty
The QEC submits an executive summary to the Rector
Department prepares implementation plan
Follow up of the implementation plan by QEC
16
COMPONENTS OF THE SELF ASSESSMENT PROCESS

• Self assessment is based on following eight
  criteria. To meet each criterion a number of
  standards must be satisfied.
• 1 PROGRAM MISSION, OBJECTIVES AND OUTCOMES
• 2 CURRICULUM DESIGN AND ORGANIZATION
• 3 LABORATORIES AND COMPUTING
• 4 STUDENT SUPPORT AND ADVISING
• 5 PROCESS CONTROL
• 6 FACULTY
• 7 INSTITUTIONAL FACILITIES
• 8 INSTITUTIONAL SUPPORT

17

• Criterion 1 PROGRAM MISSION, OBJECTIVES AND
  MISSION
• Each program must have a mission, measureable
  objective and expected outcomes for graduates.
  Outcome includes competency and tasks graduates
  are expected to perform after completing the
  program. A strategic Plan must be placed to
  achieve program objectives.
• Following associated standards are
• Standard 1.1 The program must have documented
  measureable objectives that support departmental
  and institution mission statements.
• Standard 1.2 The program must have documented
  outcomes for graduating students. It must be
  demonstrated that the outcomes support the
  program objectives and that graduating students
  are capable of performing these outcomes.

18

• Standard 1.3 The results of programs assessment
  and the extent to which they are used to improve
  the program must be documented.
• Standard 1.4 The department must assess its
  overall performance periodically using
  quantifiable measures.

19

• Criterion 2 CURRICULUM DESIGN AND ORGANISATION
• Curriculum must be designed and organized to
  achieve the programs objectives and outcomes.
• Standard 2.1The curriculum must be consistent
  and supports the programs documented objectives.
• Standard 2.2Theoretical background, problems
  analysis and solution design must be stressed
  within the programs core material.
• standard 2.3The curriculum must satisfy the core
  requirements for the program, as specified by the
  respective accreditation body.

20

• Standard 2.4 The curriculum must satisfy the
  major requirements for the program as specified
  by the respective accreditation body .

21
Criterion 2 Curriculum Design Organization

(continued)

• Standard 2.5 The curriculum must satisfy general
  education, arts, professional and other
  discipline requirements for the program as
  specified by the respective accreditation body.
• Standard 2.6 Information technology component of
  the curriculum must be integrated throughout the
  program.
• Standard 2.7 Oral and written communication
  skills of the student must be developed and
  applied in the program.

22
Criterion 3 LABORATORIES AND COMPUTING FACILITIES

• Laboratories and computing facilities must be
  adequately available and accessible to faculty
  members and students to support teaching and
  research activities. To meet this criterion the
  standards must be satisfied.
• Standard 3-1 Laboratory manuals / documentation
  / instructions for experiments must be available
  and readily accessible to faculty and students.
• Standard 3-2 There must be adequate support
  personnel for instruction and maintaining the
  laboratories.
• Standard 3-3 The University computing
  infrastructure and facilities must be adequate to
  support programs objectives.

23
CRITERION 4 STUDENT SUPPORT AND ADVISING

• Student must have adequate support to complete
  the program in a timely manner and must have
  ample opportunity to interact with their
  instructors and receive timely advice about
  program requirements. To meet this criterion the
  standards in this section must be satisfied.

24
Criterion 4 Student Support and Advising
(continued)

• STANDARD 4-1 Courses must be offered with
  sufficient frequency and number for students to
  complete the program in a timely manner
• STANDARD 4-2 Courses in the major area of
  study must be structured to ensure effective
  interaction between students, faculty and
  teaching assistants
• STANDARD 4-3 Guidance on how to complete the
  program must be available for all students and
  access to advising must be available to make
  course decisions and carrier choices.

25
Criterion 5 Process Control

• The process by which major functions are
  delivered must be in place, controlled,
  periodically reviewed, evaluated and continuously
  improved . To meet this criterion a set of
  standard must be satisfied.
• Standard 5.1The process by which students are
  admitted to the program must be based on
  quantitative and qualitative criteria and
  clearly documented. This process must be
  periodically evaluated to ensure that it is
  meeting its objectives.

26
Criterion 5 Process Control
(continued)

• Standard 5-2 The process by which students are
  registered in the program and monitoring of
  students progress to ensure timely completion of
  the program must be documented. This process must
  be periodically evaluated to ensure that it is
  meeting its objectives.
• Standard 5-3 The process of recruiting and
  retaining highly qualified faculty members must
  be in place and clearly documented. Also
  processes and procedures for faculty evaluation,
  promotion must be consistent with institution
  mission statement. These processes must be
  periodically evaluated to ensure that it is
  meeting its objectives.

27
Criterion 5 Process Control
(continued)

• Standard 5-4 The process and procedures used
  to ensure that teaching and delivery of course
  material to the students emphasizes active
  learning and that course learning outcomes are
  met. The process must be periodically evaluated
  to ensure that it is meeting its objectives.
• Standard 5-5 The process that ensures that
  graduates have completed the requirements of the
  program must be based on standards, effective
  procedures and clearly documented. This process
  must be periodically evaluated to ensure that it
  is meeting its objectives.

28
Criterion 6 Faculty

• Faculty members must be current and active in
  their discipline and have the necessary technical
  depth and breadth to support the program . There
  must be enough faculty members to provide
  continuity and stability, to cover the curriculum
  adequately and effectively, and to allow for
  scholarly activities. To meet this criterion the
  standards in this section must be satisfied.

29
Criterion 6 Faculty
(continued)

• Standard 6-1 There must be enough full time
  faculty who are committed to the program to
  provide adequate coverage of the program
  areas/courses, with continuity and stability. The
  interests and qualifications of all faculty
  members must be sufficient to teach all courses,
  plan, modify and update courses and curricula.
  All faculty members must have a level of
  competence that would normally be obtained
  through graduate work in the discipline. The
  majority of faculty must hold a Ph.D./MS in the
  discipline.

30
Criterion 6 Faculty

• Standard 6-2 All faculty members must remain
  current in the discipline and sufficient time
  must be provided for scholarly activities and
  professional development. Also, Effective
  programs for faculty development must be in
  place.
• Standard 6-3 All faculty members should be
  motivated and have job satisfaction to excel in
  their profession.

31
Criterion 7 INSTITUTIONAL FACILITIES

• Institutional facilities, including library,
  computing facilities, classrooms and offices must
  be adequate to support the objective of the
  program. To satisfy this criterion a number of
  standards must be met.

32
Criterion 7 Institutional Facilities
(continued)

• Standard 7-1 The institution must have the
  infrastructure to support new trends in learning
  such as e-learning.
• Standard 7-2 The library must possess an
  up-to-date technical collection relevant to the
  program and must be adequately staffed with
  professional personnel.
• Standard 7-3 Class-rooms must be adequately
  equipped and offices must be adequate to enable
  faculty to carry out their responsibilities.

33
Criterion 8 INSTITUTIONAL SUPPORT

• The institutions support and the financial
  resources for the program must be sufficient to
  provide an environment in which the program can
  achieve its objectives and retain its strength.

34
Criterion 8 Institutional Support
(continued)

• Standard 8-1 There must be sufficient support
  and financial resources to attract and retain
  high quality faculty and provide the means for
  them to maintain competence as teachers and
  scholars.
• Standard 8-2 There must be an adequate number of
  high quality graduate students, research
  assistants and Ph.D. students.
• Standard 8-3 Financial resources must be
  provided to acquire and maintain Library
  holdings, laboratories and computing facilities.

35
IMPLEMENTATION STATUS OF QUALITY ASSURANCE
MECHANISM Awareness/conference/ workshops
arranged at Bahria University
S. No Title of the event Date Target group Purpose of the event
1 A Guest Speaker Session on Quality Assurance aspects of Training Development By Dr. Awais Siraj (Faculty of BU) 2nd June 2010 Students of BBA (VI) C Educate target Group on Quality Assurance in Training Development
2 A Guest Speaker Session on Quality Assurance aspects of Sales Management By Mr. Sajjad Pasha (Visiting faculty) 9th June 2010 Students of BBA (VII) C (Visiting Faculty) To Educate Target Group about Sales Management Quality Assurance
3 Workshop on Total Quality Management By Dr. Nawar Khan (Visiting faculty) 19 July 2010 Students of EMBA-IV To teach target group aboutTotal Quality Management
4 Workshop on Training Course on Professional Competency Enhancement Program for University Teachers By QEC of Bahria University Higher Education Commission (HEC) 5th July to 5th August 2010 25 faculty members from BU and 10 from AU To improve the standard of Teachers and Training Course on Professional Enforcement Program for Teacher
A one day workshop on Higher Education Quality Assurance paradigm. The resource persons for the workshop were Prof. Dr. Naheed Zia Khan Ms. Farina Iqbal from Fatima Jinnah Women University Rawalpindi. 2 August 2010 All HOD Faculty of BU Awareness about Quality Assurance in Higher Education
36
Awareness/conference/ workshops arranged at
Bahria University ( continued)
5 One day workshop on International Practices of Quality Assurance Establishment of Quality Enhancement Cell (QEC) at BU, its scope and purpose, its collaboration and networking with National International bodies. Conducted by Dr. M. Abdul Wahid Usmani, Director QEC Dow University of Health Sciences Karachi 16 August 2010 Top management of BU Karachi Campus all Deans HODs Senior Faculty Members of Program Teams To Educate Target Group on Quality Assurance
6 A workshop on Working of QA Cells-------Introduction to Quality Assurance Measures such as Programme Evaluation through Self- Assessment Approach Conducted by Dr. M. Abdul Wahid Usmani, Director QEC Dow University of Health Sciences Karachi 26 August 2010 HODs faculty members of BU Karachi campus. Members of Program Teams To educate the target group about Quality Enhancement Measures through Program Evaluation Self-Assessment Approach
7 Workshop on Quality Assurance aspects of Awareness Raising Strategy on National Impact Assessment Program By International Union for Conservation of Nature (IUCN) Marriot Hotel Islamabad 03 Nov 2010 Dr. M Zafar (Associate Professor) HOD E ES senior faculty member of BU attended the workshop Awareness Raising Strategy on National Impact Assessment Program and Quality Assurance
8 Two days International Conference on Quality Assurance aspects of Geotechnical Engineering Conducted By NESPAK UET Lahore 5-6 Nov 2010 Ms. Tayyaba Mateen (Lecturer) faculty member of BU attended the conference To apprise the students / researcher s about importance of QA in Geotechnical Engineering
9 Two days Annual Technical Conference Conducted By Pakistan Association of Petroleum Geoscientists- Society of Pakistan Engineers. Serena Hotel Islamabad 10-11 Nov 2010 Dr. M Zafar (Associate Professor) HOD E ES senior faculty member of BU attended the conference To educate the target group about importance of QA in RD
10 Two days Nepal Geological Conference By Nepal Geological Society Khatmandu Nepal 15-17 Nov 2010 Dr. Shahina Tariq (Associate Prof) faculty member of BU attended the conference Geological Studies and Quality Assurance
37
Awareness/conference/ workshops arranged at
Bahria University ( continued)
5 One Day Seminar on Impact of Various Assessment Tools on Teachers Training Assessment at Learning Innovation Division HEC. By Prof. Dr. Norman Reid (University of Glasgow) Higher Education Commission LI Division. 13th December 2010 Following faculty members of BU attended the seminar Mr. Muhammad Pervez Dy. Director Exam-1 Mr. Ghulam Yasin Dy. Director Exam-II Mr. Nasir Mahmood Dy. Director Academics Mr. Fazal-e-Raziq Teaching Assistant One Day Seminar on Impact of Various Assessment Tools on Teachers Training Assessment at Learning Innovation Division HEC
6 Professional Competency Enhancement Program for University Teachers (PCEPT) Course organized by National Academy of Higher Education (NAHE), HEC at PIEAS 29 Dec to 29 Jan 2011 Following faculty members of BU attended the course. Mr. Abdul Rauf (Lecturer) Ms. Malika Farah Deeba (Lecturer) Mr. Adil Naseer (Teaching Assistant) To improve the standard of Teachers and Training Course on Professional Enforcement Program for Teacher PCEPT Course organized by National Academy of Higher Education (NAHE), HEC at PIEAS
38
Self-Assessment Exercise --(Scheduled from 17th
September to 2nd December 2010)
S.No Departments Name Program Team Report completed Program Team Report completed Program Team Report completed QEC Review of the program Teams report QEC Review of the program Teams report QEC Review of the program Teams report
S.No Departments Name No. of Criteria covered (out of 8) No. of Standards covered (out of 31) No. Type of Surveys completed (out of 10) Date of submission of the report by the PT Report returned to PT and further submission by PT (Specify dates) Report finalized (Date)
1 1. Engineering dept Islamabad Campus     2. Engineering dept Karachi Campus 08 08 31 31 05 05 18-10-10 19-10-10 14 Dec 2010 25 Dec 2010 30-12-10 30-12-10
2 1. Management Sciences dept in Islamabad Campus      2. Management Sciences in Karachi Campus 08 08 31 31 05 05 18-10-10 19-10-10 14 Dec 2010 25 Dec 2010 30-12-10 30-12-10
39
Contin
3 1. Dept of Earth Environmental Sciences in Islamabad Campus   2. Dept of Earth Environmental Sciences in Karachi Campus 08 08 31 31 05 05 18-10-10 19-10-10 14 Dec 2010 25 Dec 2010 30-12-10 30-12-10
4 Dept of Applied Sciences Graduate Studies in Karachi Islamabad Campus 08 08 31 31 05 05 18-10-10 19-10-10 14 Dec 2010 25 Dec 2010 30-12-10 30-12-10
40
Action plan for the completion of SA process
S. No Selection of departments Formation of PTs Submission of SAR Formation of ATs ATs visit Submission of AT report Exit meeting of AT with the Dean pt Faculty Submission of executive summary to VC Submission of Implementation plans to VC
1 1. Engineering dept Islamabad Campus 2. Engineering dept Karachi Campus formed by 17/9/2010 formed by 17/9/2010 16th October 2010 16th October 2010 By 20th October 2010 By 20th October 2010 5th to 7th Jan 2011 15th to 17th Jan 2011 17th Jan 2011 24th Jan 2011 24th to 27th Jan 2011 2nd to 7th Feb 2011 4th Feb 2011 14th Feb 2011 14th Feb 2011 24th Feb 2011
2 1. Management Sciences dept in Islamabad Campus 2. Management Sciences in Campus formed by 17/9/2010 formed by 17/9/2010 16th October 2010 16th October 2010 By 20th October 2010 By 20th October 2010 5th to 7th Jan 2011 15th to 17th Jan 2011 17th Jan 2011 24th Jan 2011 24th to 27th Jan 2011 2nd to 7th Feb 2011 4th Feb 2011 14th Feb 2011 14th Feb 2011 24th Feb 2011
41
Conti..
3 1. Dept of Humanities and Social Sciences in Campus 2. Dept of Humanities and Social Sciences in Campus formed by 17/9/2010 formed by 17/9/2010 16th October 2010 16th October 2010 20th October 2010 20th October 2010 5th to 7th Jan 2011 15th to 17th Jan 2011 17th Jan 2011 24th Jan 2011 24th to 27th Jan 2011 2nd to 7th Feb 2011 4th Feb 2011 14th Feb 2011 14th Feb 2011 24th Feb 2011
4 1. Dept of Earth Environmental Sciences in Campus 2. Dept of Earth Environmental Sciences in Karachi Campus formed by 17/9/2010 formed by 17/9/2010 16th October 2010 16th October 2010 20th October 2010 20th October 2010 5th to 7th Jan 2011 15th to 17th Jan 2011 17th Jan 2011 24th Jan 2011 24th to 27th Jan 2011 2nd to 7th Feb 2011 4th Feb 2011 14th Feb 2011 14th Feb 2011 24th Feb 2011
5 Dept of Applied Sciences Graduate Studies in Islamabad Campus Dept of Applied Sciences Graduate Studies in Karachi Campus formed by 17/9/2010 formed by 17/9/2010 16th October 2010 16th October 2010 20th October 2010 20th October 2010 5th to 7th Jan 2011 15th to 17th Jan 2011 17th Jan 2011 24th Jan 2011 24th to 27th Jan 2011 2nd to 7th Feb 2011 4th Feb 2011 14th Feb 2011 14th Feb 2011 24th Feb 2011
42
Feedback Forms

• There are following feedback forms
• Student Course Evaluation Questionnaire (To be
  filled by each student at the time of course
  completion)
• Faculty Course Review Report (To be filled by
  each teacher at the time of course completion).
• Survey of Graduating Students.
• Research Student Progress Review Form (To be
  filled out by Master / M. Phil / Ph.D Research
  Students on six monthly basis).
• Faculty Survey (To be submitted on annual basis
  by each faculty member).

43

• Survey of Department Offering Ph.D Program.
• Alumni Survey (To be filled by Alumni - after the
  completion of each academic year)
• Employer Survey (To be filled in the employer
  after the completion of each academic year)
• Teacher Evaluation Form (To be filled by the
  student).

44

• What is Assessment Team?
• A group of three to four senior officials with
  one chairman of the team.
• One of the members must be a subject specialist
  from within or outside university.
• Nomination should be proposed by the Director QEC
  to the Rector who will finally approve.
• Team is responsible for the evaluation of SAR.
• Desired Skills
• Senior faculty and Dean as Chairman
• Having some background of QEC working
• Having good drafting analytical skills
• With excellent command over written communication

45

• Thank You