New%20Mexico%20Department%20of%20Health%20SHARE%20Integrated%20Automated%20Time%20Collection%20(Kronos)

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New Mexico Department of Health SHARE Integrated
Automated Time Collection (Kronos)

• Presented to Department of Information Technology
• March 27, 2008

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New Mexico Department of Health SHARE Integrated
Automated Time Collection (Kronos)
Strategic Plan FY09 Facilities Task 1

• Fiscal year 2009 objective for Office of
  Facilities Management is to improve resident care
  and services.
• Meet or surpass national quality and safety
  standards
• Employ healthcare best practices

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New Mexico Department of Health SHARE Integrated
Automated Time Collection (Kronos)

• Implement electronic time keeping/reporting
  system to manage workforce at all Facilities
• Meet accreditation/licensing requirements
• Reduce unnecessary overtime
• Implement standard policies and procedures
• Maintain best practices for patient care and
  safety

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New Mexico Department of Health SHARE Integrated
Automated Time Collection (Kronos)
Current Timekeeping
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New Mexico Department of Health SHARE Integrated
Automated Time Collection (Kronos)
Timekeeping and reporting using Kronos
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New Mexico Department of Health SHARE Integrated
Automated Time Collection (Kronos)
Impact To DoIT Infrastructure

• Data Center This is a web-based hosted solution
  and will consume bandwidth.
• Enterprise (Applications, H/W, S/W) Support for
  software will be provided by the vendor.
  Hardware is included in the cost to host Kronos.
  NMDOH requires DoIT to maintain connectivity to
  the internet.

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New Mexico Department of Health SHARE Integrated
Automated Time Collection (Kronos)
Impact To DoIT Infrastructure

• Telecom (Network Bandwidth) There will be
  network bandwidth usage for terminals and desktop
  computers to communicate with Kronos and for
  Kronos to communicate with SHARE.
• This is a hosted solution and vendor estimates
  the following will be the demand placed upon the
  network during the period of peak activity.  All
  values are in Kilobits per Second.
• Application Server(s) to Database Server2,396
  kbps
• All Clients (terminals) to Application
  Server(s)1,489 kbps
• Single Client (terminal) to Application
  Server28 kbps
• This is based on approximately 2000 employees,
  300 managers (editors), 60 clocks and a bi-weekly
  pay period.

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New Mexico Department of Health SHARE Integrated
Automated Time Collection (Kronos)
Project Timeline
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New Mexico Department of Health SHARE Integrated
Automated Time Collection (Kronos)
Conclusion

• Improve on current manual business processes and
  standardize procedures and policy across the
  facilities
• Assist DOH 24/7 Health Care facilities to manage
  workforce planning activities to ensure proper
  acuity (Patient to Staff Ratio) rates.
• Improve electronic safeguards and edit process.
• greater accuracy and accountability
• reduction in errors from inaccurate time
  reporting.
• Reduce the number of hours required to submit and
  approve work time