Taking Care of Business

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Taking Care of Business
How Your Department Can Continue Operations
After An Emergency
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What is Business Continuity Planning (BCP)?
Business Continuity Planning is the practice of
planning how your department will provide
services or conduct departmental business during
or after an emergency or disaster that may have
both short-term and long-term consequences.
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Business Continuity

• Not all emergencies are the same
• (tornado vs pandemic flu)
• What are the essential services you provide?
• How are you going to pay your employees?
• What can you do off-site?
• What in your building is essential?
• BCP Generator is available to all UGA departments

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Companies and Peer Institutions With BCPs

• Merrill Lynch
• FedEx
• Wachovia
• Blue Cross Blue Shield
• Home Depot
• Office Depot
• ATT
• MetLife
• Southern Company
• eBay

• Georgia Tech
• Indiana University
• Texas AM
• University of California/Berkeley
• University of Kentucky
• Ohio State University
• North Carolina State University
• University of North Carolina at Chapel Hill

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Why do you need a Business Continuity Plan?
Having a BCP in place before a business
interruption is critical otherwise, you may not
be able to respond quickly enough to prevent
service interruption.
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Tulane University - Hurricane Katrina (2005)

• August 2005
• Tulane closed for 4 months
• 650 million in damages
• 13,000 students 7,000 faculty/staff displaced

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UGA
Brooks Hall/Terry College Fire August 15, 1995
Snow/Ice Storm January 10-14, 2011
Library Fire July 23, 2003
Vet College Flood July 1, 2003
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UGA
College Ave Water Main Break August 5, 2014
Power Outages January 16 and February 3, 2015
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Why do you need a Business Continuity Plan?
You MUST Resume Critical Functions
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What is a Critical Function?

• Those functions that are essential to the
  continued accomplishment of our organizations
  mission of instruction, research or public
  service.
• Will this crisis cause
• Disruption of student education?
• Loss of research data?
• Loss of operational data?
• Significant financial loss to the University?

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What Information Do You Need TO Continue
Operations Immediately?
Contact information for staff and students
Equipment lists
Budget Information
Alumni Donor Lists
Vendor Information
Syllabus and Course Information
Research Data
Historical Documents
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What is the BCP Tool?

• An easy and efficient web-based method to create
  a Business Continuity Plan (BCP)
• Accessible using UGA MyID to log in to a secure
  link to create their BCP
• BCP team members are able to enter and exit each
  section online to view/edit/complete their BCP
• The system will automatically create an annual
  email reminder to BCP team members connected with
  the department that it is time to update their
  BCP

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Information needed for the online BCP system

• Department business continuity team members
• Essential services for your department
• List of supplies, equipment and materials needed
• Communication and IT services and individuals
• Vital records and individuals
• Departmental Emergency Preparedness educational
  efforts
• Departmental Pandemic plans
• Training and testing of Departmental BCPs
• Additional key information can be uploaded

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BCP Plan Main Navigation Screen
View and/or print entire plan
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BCP Sample of information collected
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Customize Your BCP by Uploading Files

• Files you may consider uploading
• Contact lists Include other department
  locations
• Contact information for people above department
  head and department contact
• Policies, Procedures, Plans
• Inventory lists

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Summary

• Plan stored on a secure server
• Accessible via the internet from any location
• Online plan system allows for latest version to
  always be accessible
• Once initial plan complete, annual maintenance
  time is minimal
• Additional information can be uploaded making the
  plan customized for your department

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Thank you! Office of Emergency Preparedness The
University of Georgia 706.542.5845 prepare_at_uga.edu
www.prepare.uga.edu