Pennsylvania Information Management System (PIMS)

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• Pennsylvania Information Management System (PIMS)
• Capital Area IU PennData Group Meeting
• Sharon Clark, PIMS Project Director
• Dave Ream, PIMS Project Manager
• October 23, 2007

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PIMS Vision
Users
Business Drivers

• Identify and track individual students staff
• Meet state and federal reporting requirements
• Streamline data collection process/reduce LEA
  burden
• Provide users with easier access to data
• Create central data repository for all key data
• Security and privacy
• Deliver information to users based on role, need
  and authorization
• Support automated data exchange through SIF
• Support automated data exchange through
  e-Transcript
• Use nationally recognized data standards - NCES,
  SIF, etc.
• Track student progress from PK to K-12 to Post-
  Secondary
• Improve data quality
• Inform and support executive decision making
• Support Return on Investment (ROI) analysis

• Parents and Students
• Policy Makers / Legislators
• Higher Education Administrators
• Alternative Schools / Juvenile Institutions
• Workforce

• PDE Administrators
• LEA Administrators
• Researchers
• Principals
• Teachers

Unique Student ID
Unique Staff ID Enterprise Data
Model Data Collection/Vertical Reporting
Data Warehouse Reporting and
Analysis Data Exchange (SIF and e-Transcript)
Access and Presentation
Security
Features of PIMS
Data
Sectors

• Student ? Staff
• Course ? District
• Program ? Financial
• Assessment

• PK
• K-12
• Post-Secondary
• Workforce

• Birth Age 3
• Adult Basic Education

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PIMS Year 1 Schedule and Timeline March 2007
thru August 2008
4/2007
5/2007
8/2007
10/2007
12/2007
3/2007
6/2007
7/2007
9/2007
11/2007
1/2008
2/2008
3/2008
4/2008
5/2008
6/2008
7/2008
8/2008
Data Submission Pilot
Requirements Analysis
Data SubmissionTraining
Year 1 Planning
Infrastructure Acquisition and Implementation
Collection 1 Student Enrollment Data
Collection 2 Staff Data
Collection 4 Child Accounting Data
Collection 3 Course Data
Special Collection NGA High School Graduation
Rate
PIMS Visioning
Year 2 Planning
Standard Report Development
Custom Reporting Requirements
Custom Report Development
Reporting Training
SIF Pilot
Today
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Initial PDE Applications in scope for PIMS
Current Application Description PIMS Impact
Electronic Dropout/Graduate Report (EDGR) Collects data on individual dropouts and graduates in PA public secondary schools Expect to retire next SY
Low Income Percentages (Paper and pencil process) Consolidates information reported by LEAS on percent of students from low income households Retire this year
Elementary/Secondary Public Enrollment (ESPE) Collects and reports enrollment data for public school, by grade, gender, and ethnicity Decision Pending
Secondary Course Enrollments (SECCEN) Collects course enrollment data by gender, course length and grade Retire this year
Limited English Proficiency (LEP) Performs data collection, maintenance, and reporting for students with LEP in school districts and charter schools Collect student demographics data in PIMS then load into existing application
Career and Technical Student Information System (CATS Student) Collects career and technical student enrollments and completions by approved program Retire this year
Child Accounting (CAD) Collects attendance and membership data from Pennsylvanias 501 school districts and other educational entities Run in parallel this SY
Elementary/Secondary Professional Personnel (ESPP) Collects data on all certificated and non-certificated elementary and secondary professional employees who are employed in the public schools. Decision Pending
DRC Precode Collects information on students to allow for the creation of pre-printed PSSA test labels Collected by PIMS beginning this SY
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PIMS Templates by Reporting Date
Reporting Date Reporting Date Reporting Date Reporting Date
eScholar Domain eScholar Template Oct-07 Dec-07 Mar-08 Aug-08
Attendance Student Summary Attendance       X
Course Course     X X
Course Course Instructor     X X
Course Student Course Enrollment     X X
Enrollment School Enrollment X X X X
Groups and Programs Programs Fact X X X X
Staff Staff   X X X
Staff Staff Assignment   X X X
Staff Staff Snapshot   X X X
Student Student X X X X
Student Student Snapshot X X X X
Schedule Day Calendar       X
District District Annual Facts       X
Location Location Annual Facts       X
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PIMS 2007-08 Data Collection Schedule
Data collection period Reporting Window Snapshot Date
October 2007 10/15/07 - 11/09/07 10/1/07
December 2007 11/26/07 - 12/14/07 11/26/07
March 2008 TBD TBD
August 2008 TBD TBD
Special Graduation Rate Data Request 10/15/07 1/31/08 Not Applicable (Templates with snapshot dates are not included in this submission)
Pennsylvania will begin public reporting of
graduation rates using the new National Governors
Associations cohort graduation rate definition
beginning with the class of 2010 (these students
were ninth graders in 2006-07). This graduation
rate calculation requires individual student
level data. Since PDE to date has not collected
student level data, PDE needs to reach back and
collect the first time ninth graders from the
2006-07 school year. While this is not a formal
PIMS data collection, PIMS will be leveraged for
this initiative.
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PIMS Pilots

• 14 LEAs participated in PIMS non-SIF Pilot for
  October data submission
• Non-SIF Pilot will continue for subsequent data
  submissions, including initial Staff data
  submission
• Expect Pilot LEAs to submit staff data in late
  October 2007
• SIF pilot planned for Spring 2008 with three
  pilot LEAs

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PIMS Project Governance
PIMS Steering Committee (Secretary of Education
and Cabinet)
PIMS Advisory Group
Intermediate Units (IUs)
PIMS Project Team
PDE Data Council
LEA PIMS Administrators
PDE Staff
LEA SIS Vendors
- Representatives from key stakeholders - IUs,
LEAs, SIS Vendors, Principals, and Teachers
Superintendents, Principals, and Teachers
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PIMS Future Scope

• PIMS Steering Committee to determine scope
• Potential scope areas assessment, safe schools,
  migrant, special ed, early childhood,
  postsecondary
• eTranscripts
• Rollout Cognos business intelligence tools,
  leveraging eScholars metadata framework, to PDE
  and LEA users for ad hoc reporting and data
  analysis
• Provide SIF infrastructure at state level using
  Edustructures solution for those LEAs who wish to
  use vertical reporting and student locator
  framework functionality

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PIMS Project Resources

• Project website http//www.pde.state.pa.us/PIMS
• PIMS User Manual Volume 1 and 2
• Who Reports Whom
• Who Reports What
• PIMS Training Information
• Special Grad Rate Collection Information
• Informational and Training Webinar Recordings
• PIMS Access Database
• PIMS help desk RA-PIMSHelp_at_state.pa.us
• EdHub PIMS Community coming soon and will include
  new level 1 PIMS help desk

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Questions and Discussion
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