STATE OF ARKANSAS

1
Full-Time Employee Benefits Overview
January 2014
2
Employee Benefits
Health Insurance Plan Retirement Plans
Prescription Drug Plan Personal Sick Leave
Delta Dental Vision Holiday Pay
Life Insurance Tuition Waivers
Long Term Disability Workers Compensation
Cafeteria Plan Voluntary Benefits

• Please note If there are any discrepancies
  between this overview and state policy or the
  Board Policy Manual, state policy and the Board
  Policy Manual will take precedence. Insurance
  rates may be subject to change.

3
Filing of Credentials

• It is the responsibility of each full-time
  faculty to have current credentials on file in
  the Office of Human Resources.
• We must have an official transcript for your
  highest degree obtained. Please send to
• Office of Human Resources
• Pulaski Technical College
• 3000 West Scenic Drive
• North Little Rock, Arkansas 72118

4
Open Enrollment

• Each year during the month of November, Pulaski
  Technical College conducts an Open Enrollment
  period for all benefits. During this time,
  employees may elect to make changes to their
  existing benefits coverage. For example, if
  someone has employee only coverage and wishes
  to change to family coverage, they may make
  this change during the month of November.
• During the course of the year, employees may make
  changes to their benefits due to "qualifying
  events". Qualifying events may occur due to
  change in marital status, the birth or adoption
  of a child, a change in the spouses job, etc.
  If you feel you have a qualifying event and would
  like to make a change, please contact the Human
  Resources Office.
• To make Changes in Benefits Coverage
• Contact Human Resources by calling 501-812-2784
  or e-mailing Tricia Stapler at
  pstapler_at_pulaskitech.edu

5
Health Insurance Plan
(Board Policy 2.70)

• QualChoice
• PPO Preferred Provider Organizations
• Find up-to-date directory www.qualchoice.com
• New employees are eligible to enroll the first
  day of the month following their date of
  employment, or during annual open enrollment in
  November.
• Upon retirement, health insurance and some other
  benefits are eligible for continuation.

6
July 01, 2013 June 30, 2014 Employee
Contributions
PPO Participants Employee Only 46.08 80/20 coverage
PPO Participant Family Coverage 167.98 80/20 coverage
Bi-Weekly
Bi-Weekly
7
QualChoice PPO NonPPO
MEDICAL DEDUCTIBLES

• Deductible 500.00 Individual
• 1,000.00 Family X 2 family members
• Maximum Out-of-Pocket
• Per Calendar Year
• PPO Plan 2,000 per covered person
• PPO Plan Out-of-Network 4,000 per covered person

8
Provided by Express Scripts
Prescription Drug Plan

• 30-day supply of prescriptions can be purchased
  at most local pharmacies
• Per covered person, per calendar year
• 10 Co-Pay Generic
• 25 Co-Pay Preferred
• 55 Co-Pay Non-Preferred

9
Optional Mail Service Benefit
Provided by Express Scripts
Prescription Drug Plan

• 90-day supply of long-term prescriptions can be
  purchased through optional mail order program
• Per covered person, per calendar year
• Generic 2 x 10 Co-pay 20
• Preferred 2 x 25 Co-pay 50
• Non-Preferred 2 x 55 Co-pay 110

10
Delta Dental www.deltadentalar.com

• Employee Only 16.30
• Employee One 38.41
• Family 55.69

2X per month

• 50 Deductible Per Person
• Maximum Benefit Per Year 1500
• No Deductible on Diagnostic Preventive
• No Waiting Period for New Employees
• Benefits become effective the month following
  original hire date for New Employees

11
VSP Signature Plan www.vsp.com

• Employee Only4.95
• Employee One7.92
• Employee Children..8.08
• Employee Family13.03

2X per month
Vision
Your CO PAYS Every Calendar Year
Exam 10.00 EXAM COVERED IN FULL
Prescription Glasses 25.00 Contacts No Co pay Applies PRESCRIPTION GLASSES LENSES COVERED IN FULL Single vision, lined bifocal, and lined trifocal lenses. Polycarbonate lenses for dependent children.
Every-Other Calendar Year Frame of your choice covered up to 130.00. Plus, 20 off any out-of-pocket costs. Every-Other Calendar Year Frame of your choice covered up to 130.00. Plus, 20 off any out-of-pocket costs.
12
Eligible active employees enrolled
in basic life insurance 5,000 increments to a
maximum of 5 times annual salary to a maximum
amount of 300,000
Life Insurance
(Board Policy 2.70)
20,000 Basic Term Life Insurance benefit
provided to all state employees at no cost to the
employee -Provided by Lincoln Financial
AGE PRICE
lt 34 years .08 per 1,000
35 39 years .11 per 1,000
40 44 years .17 per 1,000
45 49 years .29 per 1,000
50 54 years .51 per 1,000
55 59 years .83 per 1,000
60 64 years 1.08 per 1,000
65 69 years 1.81 per 1,000
70 74 years 3.30 per 1,000
75 99 years 4.98 per 1,000

• Optional Life

Basic Dependent-Spouse/ Child(ren)
.12 per 1,000 (2.40 for 20,000)
Retiree Life
.19 per 1,00 (i.e. 3.80 for 20,000)
13
Long Term Disability

• 60 of monthly earnings
• 6,000 monthly benefit max
• 120 Day Benefit Waiting Period (at least 80 loss
  in earnings)
• 36 Month Own Occupation Definition of Disability
• 100 Employer Paid

• Benefits Include
• 25,000 Reasonable Accommodation Expense Benefit
• Partial Disability always covered
• Lump Sum, Non-Integrated Survivors Benefit

14
WageWorks FLEX ONE
Cafeteria Plan

• IRS Section 125
• Allows the use of pre-tax dollars for
• Flexible Spending Accounts
• Child or Elder Day-Care expenses
• Medical FSA plan

New employees are eligible to enroll in childcare
and medical reimbursement on the first day of the
month following their date of employment.
15
Reimbursement Accounts

• Medical Expense
• Maximum annual contribution 2,500
• Dependent Care
• Maximum Annual Contribution 5,000
• Plan Carefully. Money not used will be
  forfeited and used towards plan expenses.

16
AFLAC Supplemental Policies

• Accident
• Cancer
• Disability
• Dreaded Disease
• Hospital
• Intensive Care
• Life
• Personal Recovery

17
Legal Shield

• Family Legal Service Plans
• Identity Theft Shield
• www.mjwhitney.com/
• Jan Whitney [phone]
• jan_at_mjwhitney.com

18
Retirement Plans
(Board Policy 2.60)

• Five (5) retirement plans are available to
  employees.
• Participation in one of the systems is
  mandatory.
• Arkansas Public Employees Retirement System
  (APERS)
• New faculty and staff may elect to be in APERS.
• All new employees are contributory. This plan
  vests in five years.
• The employee contributes 5 percent. The College
  contributes 13.47 percent.
• Arkansas Teacher Retirement System (ATRS)
• New faculty and staff may elect to be in ATRS if
  they are already a fully vested ATRS member.
• All new employees are contributory. This plan
  vests in five years.
• The employee contributes 6 percent. The College
  contributes 14 percent.

19
Alternate Retirement Plans

• Employees electing the ARP must contribute 6
  percent of their gross salary, with the College
  contributing 10 percent.
• The following plans vest in one year.
• Alternate Plans
• TIAA-CREF
• Valic
• Met-Life
• Supplemental (Voluntary) Annuity
• All employees may exercise the option of carrying
  a supplemental annuity. This option will be
  unmatched and may not exceed the federally
  established limitation.

401(k) Plan Limits 2013
Maximum elective deferral 16,500
Defined contribution maximum deferral (employee/employer combined) 49,000
Maximum catch-up contribution for those age 50 and older 5,500
20
529 College Savings Plan

• Arkansas now offers a 529 college savings
  program.
• Employees may set up contributions directly with
  Payroll.
• Arkansas taxpayers can deduct up to 5,000 (up to
  10,000 for married couples) of your GIFT Plan
  contributions from your Arkansas adjusted gross
  income.
• www.thegiftplan.com

21
Workers Compensation

• For work related injury or illness
• Pays about 2/3 of usual pay
• 425 per week maximum
• May be supplemented with sick leave and annual
  leave
• College continues to pay health plan premiums
  while employee is on Workers
  Compensation

22
Sick Leave
(Board Policy 2.52)

• Sick leave accrues at the rate of one (1) day (8
  hours) for each completed month of service
• Sick leave must be accrued before it can be used

23
Annual Leave
(Board Policy 2.51)
Full-Time Staff
Years of Employment Accrual Monthly Accrual Annual
Through 3 years 8 hours 12 Days
4 through 5 years 10 hours 15 Days
6 through 12 years 12 hours 18 Days
13 through 20 years 14 hours 21 Days
Over 20 years 15 hours 22.5 Days
Faculty members receive all scheduled academic
recesses in lieu of vacation leave
24
Childrens Educational Leave

• All state employees shall be entitled to eight
  (8) total hours of leave, regardless of the
  number of children, during any one (1) calendar
  year for the purpose of attending or assisting
  with the educational activities of a child
  (enrolled in pre-kindergarten through grade 12).
• The child may be a natural child, adopted child,
  stepchild, foster child, grandchild, ward of the
  state employee, or any other legal capacity where
  the state employee is acting as a parent for the
  child.
• Educational Activity means any school-sponsored
  activity.
• Prekindergarten means an educational and child
  development program that is designed to prepare
  children who are at least three (3) years of age
  for an academic kindergarten program.

25
Family Medical Leave Act

• Eligibility Requirements
• Must have worked for one year and a minimum of
  1250 hours
• Accrued/unused annual/sick leave is used
  concurrently with FMLA leave
• Requires physician certification
• Son or daughter must be under 18 years of age, or
  any age if incapable of self-care

26
Family Medical Leave Act

• The Family and Medical Leave Act (FMLA) of 1993
• entitles eligible employees to a total of
  twelve (12) workweeks of unpaid leave during a
  12-month period
• For the serious illness of the employee
• For the serious illness of family member
• For the birth or adoption of a child

27
Family Medical Leave Act

• As of January 28, 2008, FMLA provides two
  important new leave rights related to military
  services
• New Qualifying Reason for Leave Eligible
  employees are entitled up to 12 weeks of leave
  because of any qualifying exigency arising out
  of the fact that the spouse, son, daughter, or
  parent of the employee is on active duty, or has
  been notified of an impending call to active duty
  status, in support of a contingency operation.
  By the terms of the statute, this provision
  requires the Secretary of Labor to issue
  regulations defining any qualifying exigency.
  In the interim, employers are encouraged to
  provide this type of leave to qualifying
  employees.
• New Leave Entitlement An eligible employee who
  is the spouse, son, daughter, parent, or next of
  kin of a covered service-member who is recovering
  from a serious illness or injury sustained in the
  line of duty on active duty is entitled to up to
  26 weeks of leave in a single 12-month period to
  care for the service-member. This provision
  became effective immediately upon enactment.
  This military caregiver leave is available during
  a single 12-month period during which an
  eligible employee is entitled to a combined total
  of 26 weeks of all types of FMLA leave.
• Additional information on the amendments and a
  version of Title I of the FMLA with the new
  statutory language incorporated is available on
  the FMLA Amendments Website at http//www.dol.gov/
  esa/whd/fmla/NDAA_fmla.htm.

28
Maternity Leave
(Board Policy 2.53)

• An employee may elect to take maternity leave
  without pay without exhausting accumulated sick
  and annual leave
• Maternity leave runs concurrently with FMLA

29
Military Leave
(Board Policy 2.54)

• Full-time employees who are members of the
  National Guard or any of the reserve branches of
  the US Armed Forces are granted paid leave at the
  rate of fifteen (15) working days per calendar
  year, plus necessary travel time for annual
  training purposes

30
Court and Jury Leave
(Board Policy 2.54)

• An employee who serves as a juror or is
  subpoenaed as a witness to give a deposition in a
  court or hearing is entitled to receive normal
  and full compensation in addition to any fees
  paid for such service.
• Act 1845 of 2005 prohibits State employees from
  retaining witness or mileage fees when subpoenaed
  as a witness for a matter within the scope of
  their employment.

31
Leave Without Pay

• Employees exhausting paid leave benefits may
  be eligible to receive leave without pay at the
  Colleges discretion upon approval by the
  President

32
Catastrophic Leave Bank

• Employees may voluntarily donate accrued annual
  and sick leave to the Catastrophic Leave Bank as
  long as they have at least 80 hours of leave
  remaining after the donation.
• The eligible employee must be a regular,
  benefits-eligible, full-time, employee of the
  college for at least two years
• Eligible employees who exhaust their annual and
  sick leave due to catastrophic illness of
  themselves or family members may apply for paid
  catastrophic leave for up to 6 months
• Employees must have at least 80 hours of accrued,
  unused combined annual and sick leave at the
  onset of the catastrophic illness to be eligible.
  This requirement may be waived based on
  extraordinary circumstances if approved by the
  President

33
8 Paid State Holidays

• January 1 New Years Day
• 3rd Monday in January Dr. Martin Luther King
  Jr.s and Robert E. Lees Birthday
• Last Monday in May Memorial Day
• July 4 Independence Day
• 1st Monday in September Labor Day
• 4th Thursday in November Thanksgiving Day
• December 24 Christmas Eve
• December 25 Christmas Day

34
2012-2013 Campus Closures

• May 28, 2012 Memorial Day
• July 4, 2012 Independence Day
• September 3, 2012 Labor Day
• November 21 23, 2011 Thanksgiving
• December 24, 2011 December 31, 2012 Christmas
• January 1, 2013 New Years Holiday
• January 21, 2013 Martin Luther King Jr. Day
• May 27, 2013 Memorial Day

35
OPM POLICY 103.2.1 Eligibility for Holiday Pay
All regular salaried and extra help
employees are eligible to receive holiday pay
only if they are in pay status on their last
scheduled work day before the holiday and at
least one hour on the first scheduled work day
after the holiday.
2012-2013 Holiday Schedule

• May 28, 2012 Memorial Day
• July 4, 2012 Independence Day
• September 3, 2012 Labor Day
• November 21, 2012 In lieu of Veterans Day
• November 22 23, 2012 Thanksgiving Holiday
• December 24, 2012 December 31, 2012 Christmas
  Holiday Employees use 16 hours of annual leave,
  Presidents Day, Employee Birthday
• January 1, 2013 New Years Day
• January 21, 2013 Martin Luther King Jr.s
  Birthday
• May 27, 2013 Memorial Day

36
Tuition Waivers

• Full-time employees, their spouses and dependent
  children meeting guidelines for the Tuition
  Waiver will be exempt from paying PTC tuition
  (except specialty fees). Employee enrollment in
  PTC courses will be subject to approval of his or
  her supervisor and will not interfere with
  College operations. An employee who attends
  class during his or her normal workday will be
  expected to make up the time
• The dependent child must be under the age of 24
  or any age if the child is permanently and
  totally disabled and must have met other tests as
  determined by the Internal Revenue Service.

36
37
Employee Safety

• Pulaski Technical College provides primary law
  enforcement service and community policing
  through the Campus Police/Public Safety
  department. Certified law enforcement personnel
  enforce federal, state and local laws, including
  criminal laws and vehicle code violations, as
  well as investigate all criminal and traffic
  cases that occur on the campus. The Campus
  Police/Public Safety department also provides
  policing for a variety of events held on campuses
  and off-site locations.
• Employees are expected to observe all parking
  regulations.
• Main Campus Duty Officer - 580-1831             
• West Campus Duty Officer - 580-1662
• South Campus Duty Officer - 626-1752
• Main Campus - 812-2711

38
Use of College Property

• All college owned equipment issued to employees
  in the performance of job duties and
  responsibilities including building keys - must
  be returned immediately upon termination of
  employment with the college.
• Proper clearance for return of all equipment is
  required before final pay check is released.

39
Technet (College Intranet)

• All employees will need to register for Technet,
  the College Intranet.
• Log on to the Pulaski Tech Intranet site using
  your e-mail log-in and password
• http//myptc.pulaskitech.edu/ics/

40
Technet HR Forms

• Common Forms are available online and accessible
  by employees on our Intranet, Technet
• http//myptc.pulaskitech.edu/ics/
• To Access
• Click on Employee Info tab
• Click on PTC Intranet Portlet
• Forms in Faculty/Staff drop down menu
• Leave request forms
• Payroll direct deposit change form
• Insurance reimbursement forms
• Tuition waiver request forms

41
Emergency Cell Message Alert

• To sign up for emergency alert system messages
• Log on to the Pulaski Tech Intranet site using
  your e-mail log-in and password
• http//myptc.pulaskitech.edu/ics/
• Click on Emergency Notification Setup (located on
  Home tab)
• Follow directions for registration

42
Other Benefits

• Social Security Medicare
• Normal retirement at age 65
• - By 2027, Age 67
• - Reduced Benefits at Age 62
• Find our about your estimated benefits
• - www.ssa.gov
• - 1-800-772-1213

43
Computer Use

• All Pulaski Technical College employees are
  required to read the following documents and to
  adhere to the standards within
• Bulk Electronic Mail Distribution List Policy
• Internet and E-mail Use Policy
• These policies are available on the Pulaski
  Technical College website
• www.pulaskitech.edu
• Click on Faculty and Staff
• Click on Human Resources
• The policies are located in the section titled
  Other

44
Classified Performance Eval

• Performance evaluations must be conducted
  annually for all classified staff not more than
  ninety (90) days before and not less than (30)
  days prior to the employee anniversary date.
• Employees are rated annually using the standards
  based performance scale shown on the right using
  alpha categories (E,AA,S or U).
• The new category of Above Average was created
  by ACT 22 of 2003 to be used when rating
  employees. Please utilize this additional rating
  level when conducting the performance rating.
• All changes required for this update to the
  current performance evaluation rating form will
  be made by Human Resources to include the new
  rating category.

• PERFORMANCE RATING SCALE
• E EXCEEDS STANDARD - A rating reflecting the
  performance of the duties and responsibilities of
  the job and productivity at a level that
  substantially exceeds the Above Average level
  of performance.
• AAABOVE AVERAGE - A rating reflecting the
  performance of the duties and responsibilities of
  the job at a level which is above the
  Satisfactory level of performance.
• SSATISFACTORY - A rating reflecting the
  performance of the duties and responsibilities
  which demonstrates competency in the performance
  of the duties and responsibilities of the job.
• UUNSATISFACTORY -A rating reflecting the
  performance of the duties and responsibilities at
  a level that is consistently unacceptable in
  accuracy, quality, or timeliness.

45
Faculty and Staff Handbook

• The Faculty and Staff Handbook is available on
  Pulaski Technical Colleges website
• http//www.pulaskitech.edu/administration/human_re
  sources/fac_staff_handbook.pdf
• or
• Go to www.pulaskitech.edu/
• Click on Faculty and Staff
• Click on Faculty Staff Handbook (PDF)

46
Who to ask?

• For questions regarding employee
• benefits information, contact
• Tricia Stapler
• in Human Resources
• [phone]
• pstapler_at_pulaskitech.edu
• Humanresources_at_pulaskitech.edu