Grant Budgets

1
Grant Budgets

• SPED 613

2
Budget details

• Funders want to know what their dollars will be
  going toward.
• The grant budget is not the place to spring
  surprises on the funder. Anything that shows up
  in the budget should have already been discussed
  in the project design section of the application.
• Some funders require a budget narrative section
  to go along with the budget details.

3
Direct Cost - Budget Lines

• Personnel
• Any project staff who will be paid through the
  grant
• Travel
• Mileage reimbursement (40.5 per miles in SC)
• per diem is the daily cost on meals and
  incidentals
• Equipment
• For the purchase of major pieces of equipment
• Be certain that the grant allows this
• It may also take away from the grant proposal
• Supplies
• Expendable materials needed for daily
  implementation of the project
• Contractual
• Used to hire people who are not already a member
  of your staff

4
Other lines

• Indirect Costs
• Often called overhead, cover services and
  products like telephone bill, rent payments,
  maintenance costs, insurance premiums that are
  essential for your school and consumed in some
  small degree by the project.
• In-kind
• This is a list of what financial contributions
  that your school will make available to the
  grant-funded project. Some federal and state
  funding competitions require an in-kind match
  from 20-50.
• Hard match is the actual cash from your own
  general operating monies
• Soft match is amount that your school commits of
  its already used resources. These include but are
  not limited to items such as infrastructure,
  existing equipment, office supplies.

5
Link Dollars to Activities

• Use conservative and accurate cost figures
• Do your homework on the cost of specific items
  per vendor.
• Save supporting documentation of each cost in
  case if you receive partial funds or a funder
  calls you to confirm on a seemingly high priced
  item.
• If your project will bring income then that needs
  to be reflected in the budget (e.g. registration
  fees for your conference)
• Describe details per line if a narrative is
  allowed

6
Professional Development Project Your School
Course Awards 25
I. COURSE COSTS  
University-charged rate 1,250.00 x 25 21,250.00
3. Textbooks, 100 per teacher, per course   2,500.00

II. WAGES TRAVEL  
1. Personnel (Silly Sally)  
Stipend 2,000.00 (20.0 fringe) 2,400.00
SUM OF EXPENDITURE 26,150.00
INDIRECT COSTS _at_ 8 2,092.00
SUBTOTAL (WU Center) 28,242.00

7
Domore Middle School Using Response to Intervention to Curb Disproportionate Representation Domore Middle School Using Response to Intervention to Curb Disproportionate Representation
1. Key Personnel 1. Key Personnel
Salaries Salaries
Suzy Que 2 000
B. Fringe Benefits (set by school - 20) 400
2. Support Personnel 2. Support Personnel
A. Consultant on Disproportionate Representation legality 3 000
B. Teacher Intervention Team Stipend (x5) 5 000
C. Fringe Benefits 1 600
Total Personnel Costs 12,000
3. Supplies
Video Tapes on Instructional Strategies 200
Classroom Materials (20 teachers) 2 000
Snacks for 3 inservices 150
4. Additional Costs
Photocopying/printing 1 000
Telephone Calls 200
Total Direct Costs 15,550
School District Indirect Costs (set as 8) 1 244
Total Project Cost 16,794
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Your Grant

• What lines do you need to include?
• What are the costs per line?
• Lets work in group.