Florida Department of Highway Safety and Motor Vehicles

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Florida Department of Highway Safety and Motor
Vehicles E-Citation and E-Crash Workgroup
Our Mission Providing Highway Safety and
Security through Excellence in Service, Education
and Enforcement.
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Uniform Traffic Citations
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E-Citations

• Electronic systems provide a quantifiable
  financial benefit by removing clerical data entry
  requirements, improving officer efficiency and
  safety, and increasing revenue by producing more
  accurate, enforceable citations.

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Law Enforcement E-Citation Usage

• The data indicates law enforcement agencies
  (LEAs) are increasingly using computer generated
  citations created by mobile laptops or hand held
  devices.
• Today, 54.6 of law Enforcement agencies are
  using or preparing to use e-citations.
• This percentage has increased exponentially as
  the total number of LEAs using e-citations has
• increased.

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Grant Overview

• 4 E-Citation Workgroups (Tallahassee, Orlando,
  Ft. Lauderdale)
• 12 Regional Law Enforcement Presentations (Bay,
  Duval, Orange, Lee, Broward, Hillsborough
  Counties)
• 2 Judges Conferences (Marco Island, Boca Raton)
• Law Enforcement, Clerks of Court and Vendor
  Surveys
• FACC Structure Testing

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Paperless Pilot

• As of September 1, 2010, the drivers signature
  is no longer required on the Uniform Traffic
  Citation unless the offense requires a mandatory
  hearing.

• The Department conducted a paperless citation
  pilot with Marion and Alachua counties to receive
  and process electronic citation data directly
  from Florida Highway Patrol

• Paperless Pilot helped to establish best practices

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Common Citation Issues

• The use of E-Citations aids in the reduction of
  commonly occurring errors
• Legibility
• Incorrect Statute Numbers
• Incorrect Driver License Numbers
• Incorrect DL class or failure to indicate
  CDL/Commercial Vehicle
• Incorrect date of birth
• Incorrect spelling of violators name
• Incorrect traffic light and speeding amounts
• Citations filed in an untimely manner
• Incorrect amount for Fix-It tickets
• Incorrect amounts for registration, Driver
  License and insurance tickets

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Barriers to Judges Accepting E-Citations

• Judges would like to have a replica (or
  electronic image) of the electronic ticket that
  they can see in court that presents the
  information in the same format as a standard
  paper ticket.

• The non-transmission of data in the Officer
  certify check box by the FHP electronic citation
  system.  

• Judges will not/ do not like accepting citations
  that do not contain the violators signature.

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New Numbering System
In October 2011 the Department will employ its
new inventory system and implement a new
numbering sequence. The new sequence will remain
a 7 character number. Characters 1-6 are a
collection of alpha-numeric characters generated
by a base 36 conversion. The seventh character
will be either P for paper or E for
electronic. Electronic numbers will be delivered
in an excel spreadsheet in an effort to reduce
duplication errors
Decimal Base 36 Base 36 Citation Numbers
1 1 000001P
10 A 00000AP
100 2S 00002SP
1,000 RS 0000RSP
10,000 7PS 0007PSP
100,000 255S 00255SP
1,000,000 LFLS 00LFLSP
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Funding Options

• Making Officer Redeployment Effective (COPS MORE)
  Grants
• Edward Byrne Memorial State and Local Law
  Enforcement Assistance Grant Program
• Highway Safety Grant Program
• Federal Excess Property Programs

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Additional Information
A list of approved vendors can be found at
www.flhsmv.gov
2010 Uniform Traffic Citation Annual
Report http//flhsmv.gov/html/safety.html
For more information about E-Citations and
E-Crash www.flhsmv.gov/courts
Region 1 Sondra Howard [phone],
SondraHoward_at_flhsmv.gov Region 2 Elizabeth
Damgaard [phone], ElizabethDamgaard_at_flhsmv.
gov Region 3 Christine Burnette [phone],
ChristineBurnette_at_flhsmv.gov Region 4Darrell
Schultz [phone], DarrellSchultz_at_flhsmv.gov
Region 5 Richie Frederick(941) 223-0847,
RichieFrederick_at_flhsmv.gov Region 6 Mario
Rallo [phone], MarioRallo_at_flhsmv.gov
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Electronic Crash Reporting
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E-Crash Overview

• Electronic submission of crash reports
• reduces data element errors
• allows for timelier updating of crash information
  
• increased efficiencies in crash analysis
• 107 law enforcement agencies submit crash reports
  electronically
• 5 vendors provide e-crash software

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Benefits of E-Crash Reporting

• Faster access to crash data
• Improved data uniformity
• Cost savings by reducing office and postal
  expenses

• Reduction in common reporting errors including
  empty data fields and legibility.

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National Highway Traffic Safety Administration
Data
Federal Highway Safety Administration
and

• Traffic Records Assessment
• Crash Data Improvement Program (CDIP) May 3-5,
  2011

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Long vs. Short Form

• Long Form

• Short Form

• A Long Form Report (HSMV 90010S) in its entirety
  must include a Narrative, Diagram and any
  necessary Update Report form (HSMV 90010S) when
  the following criteria are met
• Death or personal injury
• Leaving the scene involving damage to attended
  vehicles or property (F.S. 316.061 (1))
• Driving while under the influence (F.S. 316.193)

• The Short Form Report (HSMV 90010S) designation
  is used to report other types of traffic crashes.
• If form HSMV 90010S is used as a Short Form, the
  officer who investigates the traffic crash is
  only required to fill in the shaded areas.

316.066 , F.S. (1)  The driver of a vehicle which
is in any manner involved in a crash resulting in
bodily injury to or death of any person or damage
to any vehicle or other property in an apparent
amount of at least 500 shall, within 10 days
after the crash, forward a written report of such
crash to the department or traffic records
center. However, when the investigating officer
has made a written report of the crash pursuant
to subsection (3), no written report need be
forwarded to the department or traffic records
center by the driver.
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CMV Crashes
Contact Information David Hetzel FMCSA
SSDQ david_at_nisrinc.com 954-864-6281
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Benefits of Accurate Reporting

• Accurate data elements aid in making
  recommendations which
• Assist agencies at the local level
• Improve traffic safety

DOT Safety Engineer, Tony Nosse
DOT Safety Analyst, Joe Steward
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Retention Requirements
GS2 Law Enforcement

• The retention is for the copy retained by the
  reporting agency, not for the copy received by
  the Department of Highway Safety and Motor
  Vehicles
• Record Copy 180 days
• Duplicates Retain until obsolete, superseded, or
  administrative value is lost
• Short forms 4 years

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Crash Report Sales Public Records Information

• Section 316.066, Florida Statutes, "Written
  reports of crashes", governs the completion and
  subsequent distribution of traffic crash reports.
  Traffic crash reports are exempt from public
  disclosure for 60 days after the date the report
  is filed, except for parties involved in the
  crash and other specific parties outlined in the
  statute. This statute also provides criminal
  penalties (third degree felony) for the unlawful
  disclosure of confidential personal information
  and for unlawfully obtaining or attempting to
  obtain confidential personal information.

Department of Highway Safety Motor
VehiclesTraffic Crash Records Section 2900
Apalachee ParkwayTallahassee, FL 32399
www.flhsmv.gov
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Funding Options

• Making Officer Redeployment Effective (COPS MORE)
  Grants
• Edward Byrne Memorial State and Local Law
  Enforcement Assistance Grant Program
• Highway Safety Grant Program
• Federal Excess Property Programs

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Additional Information
A list of approved vendors can be found at
www.flhsmv.gov
For more information about E-Citations and
E-Crash or answers to your questions visit us
at www.flhsmv.gov/courts
Region 1 Sondra Howard [phone],
SondraHoward_at_flhsmv.gov Region 2 Elizabeth
Damgaard [phone], ElizabethDamgaard_at_flhsmv.
gov Region 3 Christine Burnette [phone],
ChristineBurnette_at_flhsmv.gov Region 4Darrell
Schultz [phone], DarrellSchultz_at_flhsmv.gov
Region 5 Richie Frederick(941) 223-0847,
RichieFrederick_at_flhsmv.gov Region 6 Mario
Rallo [phone], MarioRallo_at_flhsmv.gov
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• Open Discussion
• Issues
• Barriers
• Concerns