Scott Lundgren First Coast Guard District

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Scott LundgrenFirst Coast Guard District

• Environmental Response Doctrine Applying the
  ISPR recommendations

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Incident Specific Preparedness Review

• Purpose to examine the implementation
  effectiveness of the ACP its integration w/
  other applicable contingency plans at the
  federal, state, local levels, as well as conduct
  an analysis of the CGs communication w/ key
  federal, state, local industry partners
  concerning the response.

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Distilling the ISPRs 190 points
ISPR I II
190 Recommendations
82 Improvement concepts, acrossFour Focus
AreasArea Contingency Plans, Area
CommitteesNew Technologies Policies,
Exercises, Drills Training
23 Measurable 22 complete 44 active 34 await
action Some Coast Guard, Some California See
Doctrine Message
59 Best Practices To be reviewed by RRTs / Area
Committees See Best Practice Document
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59 Best Practices

• Available on Homeport
• Available in Handout, along with Doctrine message
  with measurable items
• Reviewed by teleconference with D1 Sectors
• Being reviewed at Area Committees
• Review, discussion, and selection of those
  appropriate for action helps to address ISPR
  recommendations

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For RRT purposes

• Speaking only to several of the Best Practices
  that we are working to support or sharing new
  national developments

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Best Practice Topic Actions
Overall implementation of Doctrine Message and Best Practices Further distributed, reviewed on teleconference, assisted in presenting at AC Meetings
Update Area Contingency Plans All coastal Area Contingency Plans have updates underway, and will be refreshed in 2009
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Best Practice Topic Actions
Develop new technology, processes, and policies Low Visibility Technology Efforts with AirStation regarding current sensors, coming upgrades, and oil capabilities working with SSC, CGRDC. Work with Sectors with handheld IR regarding application and potential purchase or relocation as appropriate.
UC Procedures / CommsMonitor internet postingsSingle Incident website as clearinghouse First District Public Affairs review of all D1 ACP sections, and writing common, updated section. Further will refresh CG OPLAN Commitment to provide PIER system and will have preparedness/ background information available to link.
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Best Practice Topic Actions
Organize staff volunteer management in the UC NRT Guidance not yet final. D1 will organize outreach/training session on new guidelines once released.
More highly qualified personnel into challenging situations Improve regional training opportunities as centralized school considered. Have conducted Pollution Investigator College and reviewing other agendas for Federal On-Scene Coordinator Rep College. D1 looking to export to Sectors to address needs.
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Best Practice Topic Actions
Response Resource Listing in ACP Provide update on new Response Resource Inventory (NSFCC effort next slides)
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Response Resources The new RRI
Coast Guard MISLE UsersStandard
ReportsResponse Resource Inventory
Non Coast Guard UsersVisit cgrri.uscg.milUse
Online Registration link
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RRI Proximity Reports Boom
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RRI Proximity Report Skimmers
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Additional RRI Points

• Information requires refreshing by OSROs and
  NSFCC
• Later phase steps
• Non-OSRO information
• GIS connection

Non Coast Guard UsersVisit cgrri.uscg.milUse
Online Registration link
Coast Guard UsersMISLE gt Standard Reports
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Further ISPR background

• ISPR Itself with detailed 190 recommendations.
• Go onto Coast Guard FOIA Reading Room and review
  Cosco Busans ISPR and review the 190
  Recommendations.
• http//www.uscg.mil/FOIA/Reading_Room.asp

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THE FOLLOWING SLIDES HAVE BULLET POINTS ON ALL 59
BEST PRACTICES
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Update Area Contingency Plans

• Communications
• Internet Tools
• OSRO network to communicate observations to
  Situation Unit
• Resources
• List of response equipment
• Special team request protocols
• Potential for fishing vessel support
• Qualified local responders and training levels

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Unified Command organization

• Pre-designated JIC
• Consider facilitating auditor activities
• Pre-developed ICS-232 Forms (Priority protection
  areas)
• Differentiate shoreline field observers and
  formal SCAT operations.
• Clarify NRDA liaison role in incident command

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General

• Update plans after each exercise.
• Address area-specific weather considerations
• Align with other local plans, such as LEPC

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Coordinate with Area Committees

• Pre-designate first-responder liaison officers
• Test and improve notification procedures
  consistently
• Include the fishing community, regulators, and
  local experts in planning efforts

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Develop new technology, processes, and policies

• Consider low visibility technology for night
  detection locally
• Conduct a National level evaluation of remote
  sensing technologies
• Consider installing AIS on Oil Spill Response
  vessels and emergency vessels.
• Develop and employ user friendly/web tools for
  Area Committee coordination

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Develop new technology, processes, and policies

• Improve communication technology and procedures
  between spill/wildlife responders and
  coordinators, and responders and the media, for
  example
• Make wildlife hotlines ready for quick activation
• Improve communications between recovery and
  transport elements with search and collection
  teams

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New Policy, Technology (cont)

• Convey public observations to the Unified Command
  (UC)
• Reconcile shoreline impact maps daily
• Develop a process to report, verify, and display
  the most current booming status
• Improve metrics of near-surface circulation of
  floating heavy oils.

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Processes

• Coordinate activities with state ocean
  observation systems.
• Support improved reporting potential threat vs.
  early estimate
• Consider SCAT protocols for NRDA needs, ensure
  compliance with safety standards for field
  scientists.

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Policies

• Determine the role for a Vessel Traffic Service
  if applicable.
• Land manager input on on beach closures, cleanup,
  reopening, and signage protocols.
• Consider using NOAA TAP model as a planning tool
• Facilitate use of Best Achievable Protection
  (BAP) at all government levels.
• Assign more funding to support local RD efforts.

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ICS/UC Organization

• Organize staff volunteer management in the UC.
• Ensure information is accurately presented to the
  FOSC.
• Use signs and vests to quickly identify positions
  in the command post.
• Consider assigning a staff person to record daily
  briefing sessions during a response.

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ICS/UC Resources

• Provide enough teams for oiled wildlife
  response/recovery.
• Provide technical experts as soon as possible
  within the UC.
• Incorporate outside assets as available during a
  response.
• Co-locate VTS and SCC to facilitate
  local/state/Federal communications.
• Assign a trained liaison officer to manage city
  representatives.
• Make better use of Special Teams to reduce FOSC
  burden.
• Use field observers to assess and document status
  of field assignments.

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ICS/UC Procedures

• Establish quantifiable definitions for
  successful/completed response actions.
• Send the more highly qualified teams into
  complicated situations.
• Make responders needs top priority.
• OSC must make decisions until the RP arrives on
  scene.
• Assess needs, establish spill response
  objectives, and review available resources when
  building and staffing the ICS.

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ICS/UC Procedures

• Prior to each situation board update, take
  pictures for accurate records later.
• Work closely with local representatives to
  coordinate and document private booming
  strategies.
• Have the UC continuously monitor information
  postings from all sources including internet
  postings.
• Maintain one website (including RSS feeds) to
  represent response efforts, provide answers to
  questions, and address issues raised through
  other media sources.

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Exercise, Drill Training System

• Include low visibility scenarios in exercise
  planning and execution.
• Ensure adequate agency representation in
  exercises and exercise design.
• Including NRDA interface in exercise design.
• Document the results from spill response actions
  taken to implement Site Response Strategies as
  listed in the Area Contingency Plan (ACP).
• Include all levels of government and potential
  local resources in exercises.
• Secure additional funding to increase local
  participation in exercises.
• Use innovative injects to test extreme
  situations, endpoint determination, VTS role,
  quantification, beach closure protocols, and
  web-based communication technologies.
• Conduct notification drills focused on AC
  objectives.

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Questions/Comments?