Processing Direct Loans for Schools That Have Never Processed with COD

1
Session 17

• Processing Direct Loans for Schools That Have
  Never Processed with COD
• Barbara Davis

2
Agenda

• What is COD?
• Lets look at the website from a processing cycle
  perspective
• COD Resources

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What is COD?

• FSAs system to collect, process, store and
  transmit Grant and Direct Loan data
• Interacts with CPS, Schools, G5 and Direct Loan
  Servicing

4
Direct Loan Processing Systems
SAIG ISIR
FAFSA
SAR
e-MPN
Electronic Entrance Exit Counseling
Repayment/ Servicing
SAIG Origination Disbursement
Loans and Disbursements Enrollment Status
Funding Data
Funding Request Money
SAIG Enrollment Data
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Common Record Data Blocks
Common Record
Response
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COD.ed.gov
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Looking for More Information?
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COD Home Page
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Direct Loan Processing Cycle
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Origination

• What does origination mean?
• What does an origination ID look like?
• Where can I see these records in COD?
• What about credit checks for PLUS? And the
  Promissory note?

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The Direct Loan Award ID
Sequence of loan at this school for this
borrower during award year

• 21 characters
• 123456789S10G99999001

Award year Trailing (0910)
Social Security Number
Loan Type Sub, Unsub, Plus
Direct Loan School code
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Person Menu
13
Person Information
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Direct Loan Information
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Award Detail
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Promissory Note
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Credit Check Decision
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Direct Loan Processing Cycle
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Disbursement

• Pending versus Actual
• Where can I see these records in COD?
• Tabs Person, Batch
• Tools to assist you
• Reports both COD and internal
• School Monitoring email

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Person Menu - Disbursement
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Disbursement Detail
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Disbursement History
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Batch Search SSN
Enter SSN and choose specific award year or
select all award years for complete history
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View Response
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30 Day Warning Report
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School Monitoring Email
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School MonitoringUnsubstantiated Cash
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School Monitoring30 day disbursement reporting
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Direct Loan Processing Cycle
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Reconciliation

• What is it?
• Tools for Reconciliation
• COD Screens
• SAS
• COD customer service reconciliation specialists

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Reconcile

• Know where the cash is
• Monthly basis
• School reconciles internally, FAA and Business
  offices
• School reconciles externally with COD
• End of award year close out

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School Account Statement

• Cash Summary
• Cash Detail
• Loan Detail
• Disbursement Detail
• All either monthly and/or YTD

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COD Customer Service Support

• Direct Loan 800-848-0978
• codsupport_at_acs-inc.com
• Team of dedicated reconciliation specialists in
  addition to your regular CSR

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More about COD?

• COD Computer Based Training
• Available to download from IFAP
• Visit COD in the PC lab
• COD Technical Reference
• Vol 1- Cod Overview
• Vol 2- Implementation Guide
• Vol 6 Reports and Print Specifications
  (manifest)

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Contact Information

• We appreciate your feedback and comments and
  can be reached at
• Barbara.davis_at_ed.gov
• 202.821.3953