Emergency Operations Plan

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Emergency Operations Plan

• Creating a High-Quality Emergency Operations Plan
• for your church

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Agenda

• Welcome and Introduction
• Types of Disaster
• Planning Process
• Caring for Congregants
• Staying prepared

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Wake Interfaith Disaster Team

• Formed in 2002
• Primary goal
• Serving unmet needs in long-term recovery phase
• Secondary goals
• Fostering development of congregation teams
• Training volunteers for response phase
• Preparation/Mitigation
• Coordinated recovery 2011 tornados
• NC Baptist Men were key partners

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Phases of Disaster
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Preparing an Emergency Plan

• No universal plan
• Different risks/hazards at each facility
• Can you name some?
• Trees near building
• Flash flooding
• Others?
• Tools to make a plan

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Your Planning Team

• Need a team to develop the EOP
• Administrator/Facilities chair/Board Member
• Leads plan development
• Ministers/Teachers/Ushers
• Direct the response
• Why?
• Administrator has time, knows building and
  hazards
• Minister/teacher present when crowd is present
• Minister on pulpit with microphone, commands
  respect
• Minister/teacher looked to as authority

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Consequences of Diverse Team

• Everyone must buy in
• Everyone must be prepared to execute the plan
• Why?
• Knowledgeable leader/teacher might not be present
• Regular practice
• Tabletop exercise at every staff meeting?
• Live Drills? Tornado or fire drill in religious
  school?

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Agenda

• Welcome and Introduction
• Types of Disaster
• Planning Process
• Caring for Congregants
• Staying prepared

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Wake County Hazards

• Hazmat release
• Hurricane
• Public Health
• Flood
• Winter Storm
• Tornado
• Wild Fire
• School Violence
• Fire

• Criminal Act
• Drought
• Earthquake
• Train Derailment
• Airplane Accident
• Civil Disorder
• Severe Weather
• Utility Failure

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Other Hazards

• Cyber Events
• Medical Emergency (Asthma, seizure, cardiac
  problems)
• Severe Weather (SIP, cancel services)
• Burglary, Theft, Vandalism
• Disturbance (argument, threats)
• Gas odor, smoke odor

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Response
Plan to stay
Plan to go
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Hazard Responses

• Plan to Stay
• Shelter In Place
• Tornado
• Hazmat outside
• Utility outage
• Lightning

• Plan to Go
• Evacuate
• Fire
• Flood
• Hazmat in bldg
• Bomb threat
• Tsunami
• Gas leak

• Plan to Restrict
• Lockdown
• Intruder
• Suspicious person
• Dangerous person
• Active shooter

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Agenda

• Welcome and Introduction
• Types of Disaster
• Planning Process
• Caring for Congregants
• Staying prepared

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Planning Principles

• Supported by leadership
• Consider all threats and hazards
• Consider all settings and all times
• Provides for the access and functional needs of
  the whole house
• Follows a collaborative process

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The Process in 6 Steps

1. Form collaborative planning team
2. Understand the situation
3. Determine goals and objectives
4. Identify courses of action
5. Plan preparation, review and approval
6. Plan implementation and maintenance

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The Process in 6 Steps

1. Form collaborative planning team
2. Understand the situation
3. Determine goals and objectives
4. Identify courses of action
5. Plan preparation, review and approval
6. Plan implementation and maintenance

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Understand the Situation

• Probability or frequency
• Magnitude (extent of damage)
• Time available to warn occupants
• Duration
• Follow-on effects

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Worksheet Example
Hazard Probability Magnitude Warning Duration Risk Priority
Earthquake 4. Highly likely 3. Likely 2. Possible 1. Unlikely 4. Catastrophic 3. Critical 2. Limited 1. Negligible 4. Minimal 3. 6-12 hours 2. 12-24 hrs. 1. gt 24 hrs. 4. 12 hours 3. 6-12 hours 2. 3-6 hours 1. lt 3 hours High Medium Low
Fire 4. Highly likely 3. Likely 2. Possible 1. Unlikely 4. Catastrophic 3. Critical 2. Limited 1. Negligible 4. Minimal 3. 6-12 hours 2. 12-24 hrs. 1. gt 24 hrs. 4. 12 hours 3. 6-12 hours 2. 3-6 hours 1. lt 3 hours High Medium Low
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Sample Risk Assessment Worksheet
Risk/Threat/ Situation Likelihood of Occurring 1 Likely 5 Not likely Seriousness if Occurring 1 Very 5 Not Very Location likely to occur
Fire
Medical Emergency
Severe Weather
Burglary/Theft
Office Disturbance
Other Emergency
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Example Goals for Fire Hazard Plan

• Three possible goals for a fire hazard include
• Goal 1 (Before) Prevent it from happening
• Goal 2 (During) Protect people and property
• Goal 3 (After) Triage provide needed medical
  aid

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Examples Objectives for a Fire Hazard

• Goal 1 (Before) Prevent it from happening
• Objective 1.1 Fire prevention training for
  staff and volunteers
• Objective 1.2 Store combustible materials in
  fireproof containers or rooms
• Objective 1.3 Plan for an alternate meeting
  location and continuity of services.

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Examples Objectives for a Fire Hazard

• Goal 2 (During) Protect people and property
• Objective 2.1 Evacuate all people from the
  building and grounds.
• Objective 2.2 Immediately call 9-1-1, fire
  department and EMS
• Objective 2.3 Account for everyone known to be
  on site.

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Examples Objectives for a Fire Hazard

• Goal 3 (After) Triage provide needed medical
  aid
• Objective 3.1 Immediately render first aid to
  those in need.
• Objective 3.2 Contact insurance company
• Objective 3.3 Implement continuity of operation
  and continuation of services plan

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Examples Objectives for a Fire Hazard

• Goal 2 (During) Protect people and property
• Objective 2.1 Evacuate all people from the
  building and grounds.
• Objective 2.2 Immediately call 9-1-1, fire
  department and EMS
• Objective 2.3 Account for everyone known to be
  on site.

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Examples Goals Objective for Evacuation
Function 2.1

• Before Ensure everyone knows their evacuation
  route.
• Function/Action 1.1 Assess, identify and
  communicate the location of assembly points
• During Evacuate the building immediately
• Function/Action 2.1 Everyone get out go to
  assembly points
• After Confirm that all are safely out
• Function/Action 3.1 Take head count who was
  next to, in front of and behind you?

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For Each Hazard

• ? 2 or 3 Goals
• ? 2 or 3 Objectives per Goal
• ? 2 or 3 Functions or Courses of Action per
  Objective

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Identifying Courses of Action

• What is the action?
• Who is responsible for the action?
• When does it take place?
• Where does it take place?
• How long should the action take and how much time
  is actually available?

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Identifying Courses of Action (2)

• What happened before the action?
• What happens after the action?
• What resources and skills are needed?
• How will this action affect specific populations
  children, elderly, disabled?

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Steps 5 and 6

• 5 Plan Preparation, Review Approval
  (training testing)
• 6 Plan Implementation Maintenance

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A plan is nothing, planning is everything.

• Dwight D. Eisenhower
• General of the Army
• and 34th President

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Agenda

• Welcome and Introduction
• Types of Disaster
• Planning Process
• Caring for Congregants
• Staying prepared

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Caring for Congregants

• Planning a safe response is not sufficient
• Why?
• Cant give direction with people screaming
• Panicked people wont follow direction, may
  evacuate when they should shelter in place
• Children in school may scream in a silent
  lockdown
• Need to reassure congregants

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Reassuring Congregants

• How?
• Familiar plan thats been practiced
• Confident and reassuring leaders

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An experience

• On the morning of November 17, 2013, a powerful
  tornado tore through Washington, Illinois.

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An experience (2)

• On the morning of November 17, 2013, a powerful
  tornado tore through Washington, Illinois.
• On Sunday morning Associate Pastor Ben Davidson
  of Bethany Community Church was preparing to
  begin his adult Sunday school class, when he
  received an emergency phone call.  A tornado had
  touched down and their church was in its path.
• Immediately he and the staff worked to move the
  congregation--particularly the children--to their
  designated shelter in the church location and
  they began to pray together as the storm passed
  through their community. 
• The entire congregation comforted one another
  through what Pastor Davidson recalls as "the
  longest 45 minutes of my life." Once all
  congregants were accounted for and families could
  leave the sheltered location Pastor Davidson
  immediately went home to confirm the safety of
  his children who were at home sick that morning.
• Immediately following the disaster, Bethany
  Community Church joined its fellow members of the
  Washington Ministerial Association, AmeriCorps
  and the Illinois Voluntary Organizations Active
  in Disaster to help coordinate the communitys
  recovery efforts.

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Agenda

• Welcome and Introduction
• Types of Disaster
• Planning Process
• Caring for Congregants
• Staying prepared

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Staying Prepared

• A plan that no one remembers is worthless
• Hesitating leads others to give erroneous
  guidance
• Hesitant directions cause uncertainty
• What to do?
• Regular tabletop exercises
• Administrator leads at monthly board meetings
• Ushers, teachers meetings
• Annual drills Fire, Tornado, Lockdown

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Preparation

• Fire extinguishers checked annually?
• People trained on fire extinguishers and AEDs?
• Emergency lighting checked?
• Flashlights available and checked
• Classroom doors lockable and coverable?
• Tornado alert available when in worship?
• Office events
• Business Continuity

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Resources

• Todays charts are available online at
  http//www.wakeidteam.org/documents
• Materials from the January 28 workshop including
  presentations, FEMA manuals, sample plans, and
  other resources are also available at
  http//www.wakeidteam.org/documents