The Use of WebCT to aid Fieldwork Learning and Teaching: Digital Student Portfolios

1
The Use of WebCT to aid Fieldwork Learning and
Teaching Digital Student Portfolios

• T.Y. Lee, Fieldwork Coordinator BSW
• Department of Applied Social Studies
• City University of Hong Kong
• 2000

2
Three web sites SS3291, SS4292 SS3291A

• Fieldwork A, Fieldwork B and Introduction to
  Fieldwork Learning have been constructed (to be
  refined).
• All student portfolios have to be submitted in
  digital format to the site from 1999 onward.
• All fieldwork documents, reference materials,
  learning aids, handouts, questionnaires, and
  forms can be found in SS3291A.

3
Access Right to the web site

• Instructors,
• students,
• Fieldwork Coordinator,
• Practice Board members, and
• the External Examiner
• will be given the right to access to these web
  sites.

4
For students, they...

• can read their instructors comments and all
  evaluation reports.
• can write, fill in, and submit their work
  (structured tasks) to the web site.
• can go to another site for on-line help.
• can download or print those forms for use.
• are required to submit all structured tasks to
  the appropriate web site.

5
Students cannot...

• get access to information submitted by other
  students.
• So, never disclose your account and password to
  others.

6
Instructors can...

• get access to students submission any time,
  anywhere as long as they can get on-line.
• give comments to students submission or upload
  files that include their comments without using
  any paper in the future.
• A digital fieldwork portfolio is a portfolio
  without paper.

7
For the first stage, instructors ..

• Will do everything the same as usual, except they
  will submit
• 1. Mid-placement Evaluation Report
• 2. End-of-placement Fieldwork Evaluation Form
• to the web site!

8
Instructors cannot get access to ...

• information submitted by students not under their
  supervision.
• SFQ data (Student Feedback Questionnaire)
  provided by their students.

9
If instructors have difficulties to go to the
web...

• They may prepare document files which contain
• Mid-placement Evaluation Report or
• End-of-placement Fieldwork Evaluation Report
  (including grading of all items)
• Send e-mail to ssfw_at_cityu.edu.hk
• Remember to attach the files required.

10
Basic guidelines for students to submit their
work to the site

• 1. Only structured tasks and statistics on
  services rendered by the student.
• 2. Other materials, e.g., weekly log, program
  materials, regular or agency recordings are not
  allowed to be put on the web. Give them to your
  instructor as usual.
• 3. No video- or audio- tape, of course.

11

• 4. Cannot submit
• Agency Feedback Form
• Properly signed Client Consent Form
• Human Subject Review Form
• 5. Do not panic when you see this message
• Data Missing
• It might mean a successful submission of your data

12
Always Remember to..

• click buttons like
• update / update student view
• done / submit, etc., after you have uploaded or
  written something to the web site.
• Log OUT or shut down when you use computers in
  CSC or Library. If not, someone may use your
  account and destroy your submission.

13
Time Stamp

• There will be deadlines for
• 1. Student Feedback Questionnaire (Mid-Placement)
• 2. Mid-placement Evaluation
• 3. Student Feedback Questionnaire
  (End-of-placement)
• 4. End-of-placement Evaluation
• 5. Student Portfolio

14

• If you have trouble...Send e-mail to
  ssfw_at_cityu.edu.hk

15
A Vote of Thanks to

• Ms Cheung Hokling (WTSS)
• Mr. Alan Law, student helper
• Sampson, one of our classmates
• Please give them a big hand.

16
Please be patient and thank you

• This is a new development of the Department and
  probably the first of its kind in HK.
• We have tried our very best to make it work and
  user-friendly.
• If you face trouble, Ms Tang Mei Hing, Ms Paulie
  Chan, and Dr. TY LEE are willing to help.
• Thank you for your patience cooperation.

17
End of first session

• To be continued

18
Potential Problems

• Hecker
• Virus This is the most difficult problem.
• Design Problem Welcome your suggestions

19
More Potential Problems

• Hardware Problems
• Server Down
• Modem speed too slow
• Disconnect while submitting
• You have typed so much stuff but they just
  disappear!

20
Strategies for instructors

• Use Word Processing software to prepare comments
  and feedback
• Keep copies of these documents
• Use copy and paste function to submit written
  comments
• Use a form to grade those 99 assessment items
  first
• Backup important files

21
Strategies to prevent from being infected

• For Students
• When you use the computer in CSC or library,
  reboot it before use
• Always check virus
• When you are asked whether to run Macro while
  you are working on documents, say NO!

22
For Staff

• The department will install anti-virus software
  that can scan while you are on-line.
• It is better not to download the files from the
  web site.
• Do not totally rely on anti-virus software.

23
Be environmentally-friendly,

• use the web!