Managing Projects Harry Puckering

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Managing ProjectsHarry Puckering
Harry Puckering Limited
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What you will learn - 1

• By the end of this training you will be able to
• define project management
• list the essential features and stages of
  projects
• describe how to create and evaluate
• SMART objectives
• quality standards
• explain the personal skills you need to manage
  projects
• outline the business tools you will require
• list your stakeholders and explain why they are
  important
• describe how to plan the use of resources
• explain how to estimate expenditure and income
• and more

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What you will learn - 2

• By the end of this training you will also be able
  to
• assess your preferred team role and the roles of
  your colleagues
• explain how to identify key stages
• anticipate and solve problems through
  brainstorming
• list your time bandits and describe techniques
  to combat them
• describe how to monitor and report on the project
• explain the common problems with business
  communication

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What you will learn - 3

• In addition you will be able to
• list some general rules for improving
  communication effectiveness
• describe how to brief and delegate effectively
• explain how to successfully give and receive
  feedback
• describe how to propose solutions upwards
• create an action plan to implement what you learn

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Two groups define
Manage
Project
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Three groups unpack
Plan
Implement
Review
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SMART objectives
Specific
Measurable
Agreed (Action-orientated, Adds value, Aggressive)
Realistic (Relevant, Reviewable)
Time-bound
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Group objectives exercise

• Read the scenarios
• Select one
• Write the overall objective(s) for the scenario
  you have chosen

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Adairs action-centred leader

• Plan
• Initiate
• Communicate
• Control
• Evaluate

Action-centred leaders or action-centred
leadership?
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Stakeholders

• Define stakeholder
• Who are your internal stakeholders?
• What do you need to do with them?

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Internal stakeholder brainstorming exercise

• Keep with your scenario groups
• Brainstorm the key stages of your chosen scenario

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External stakeholders

• Market research
• Desk
• Qualitative
• Quantitative

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Market research exercise

• Keep with your scenario groups
• Create a market research spec for your chosen
  scenario

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Time stealers

• List what causes you to lose or misuse time
• Total control
• Some control
• No control

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Time management tips

• Ways to influence other peoples bad time
  management
• Managing the telephone, including
• mobiles
• voicemail (sending and receiving)
• Managing meetings
• Managing email

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Time management tips

• Understand your work and energy cycles
• Chunk your time (group similar tasks)
• Build in breaks, meals and a sensible leaving
  time
• Make yourself predictable (work to a regular
  pattern)
• Share and agree your TM strategies with your
  stakeholders

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Belbin team roles
Resource investigator Shaper
Plant Co-ordinator
Monitor Evaluator Implementer
Completer Finisher Team worker
Specialist Learner
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How do we monitor projects ?

• Progress reports (monthly? weekly?)
• Frequent short progress meetings (implementers
  only)
• Project group meetings
• able to assign resources and budgets
• Steering group meetings (strategic)

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Gantt exercise

• List your options on a flip chart
• Outline your conclusions
• Discuss with the group

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Style, delegation and briefing exercise

• Work in groups
• Discuss and record then present the management
  styles of
• Kate Jackson
• James Lewis
• Senior Editors
• paying close attention to delegation and
  briefing.

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Rules for good communication on projects

• Briefing and delegating
• Giving feedback
• Proposing solutions upwards

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Action plans

• What will you do?
• When will you do it?
• What obstacles do you foresee?
• How will you anticipate, avoid or eliminate them?