Graduate Student Orientation

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Graduate Student Orientation

• Prof. Fusun Ozguner
• ECE Graduate Studies Chair
• ozguner.2_at_osu.edu
• www.ece.osu.edu

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Orientation Agenda Day 1 2
Day One Tuesday, August 13, 2013 - Electrical
Computer Engineering Orientation 113 Dreese
Laboratories 0830 am - 0900 am Coffee, tea,
juice, bagels in Dreese Laboratories lobby 0900
am - 0905 am Prof. Rob Lee, ECE Department
Chair Welcome 0905 am - 0920am Prof. Fusun
Ozguner, ECE Graduate Studies Chair 0920 am -
0945 am Prof. Steven Bibyk, M.S. Program
Coordinator 0945 am - 1000 am Prof. Betty Lise
Anderson, ECE Associate Chair 1000 am - 1005
am Student Wellness Center overview, Todd
Gibbs 1005 am - 1010 am IEEE Graduate
students 1010 am - 1035 am IEEE students lead
ECE Building tours 1045 am - 1130 am Meet
with ECE Faculty to select courses 1100 am -
1200 pm Registration Day Two Monday, August
19, 2013 Graduate School Orientation 845am
1200pm, Ohio Union
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Todays Registration Procedure Step1

• MS students stay in this room
• Ph. D students (2nd floor Dreese)
• Go to assigned room for your research area of
  interest at the time on the schedule.
• Faculty will present course information.
• Fill out a scheduling worksheet using the faculty
  advice and handouts given to you.
• One of the faculty in the room must approve and
  sign your schedule.

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Todays Registration Step 2

• Go to 260 Caldwell Lab (ECE computer lab) to
  register online.
• If you need help registering (pre-reqs, closed
  courses, etc.), go to 205 Dreese (this building).
• For ECE Courses
• ECE counselors will register you for ECE courses
• Sign in sheet
• OR
• Go to 247 University Hall with your signed
  schedule.
• For Courses Outside ECE
• If the courses are open or dont need
  pre-requisites, you can register yourself online.
• If they are closed or need pre-requisites, you
  have to take a Course Enrollment permission form
  to the appropriate department (Math, CSE, etc.)
  for signatures. Once signed, take the form to the
  Graduate School.

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Todays Registration Step 3

• GRA / GTA / Fellowship appointees
• Check with Heather Miller in 230 Dreese Lab.
• Others Pay tuition and fees by deadline
• Pay online or Student Academic Services
  building, 281 W. Lane Ave
• Get a receipt!
• Get Buck ID in 3040 Ohio Union, 1739 High Street

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Future Meetings Attend all meetings that apply
to you

• Graduate School http//www.gradsch.ohio-state.edu
  /
• New Graduate Student Orientation
• All new students should attend Graduate School
  Orientation
• Monday August 19, 845am, Ohio Union
• GTA Orientation (for whose who have a GTA
  appointment)
• Prof. Anderson
• All new GTA appointees required to attend
• GRA and Fellow Orientation
• Individual consultation with your advisor or
  laboratory

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Important Resources

• Where to go for Help and Information
• Graduate Handbooks (Graduate School, and ECE
  Dept.)
• In MOST cases, you will find an answer to your
  questions in one of these two sources. Available
  online (ECE website and Grad school website)
• ECE website http//www.ece.osu.edu
• Many forms are available on the ECE website
• Graduate School website http//www.gradsch.ohio-s
  tate.edu/
• Your Advisor (Temporary Permanent)
• Prof. Fusun Ozguner, Graduate Studies Chair
• Prof. Lisa Fiorentini and Prof. Wladimiro
  Villarroel, MS Program Coordinators
• Tricia Toothman Beth Bucher, Graduate Program
  Coordinators
• Heather Miller, Human Resources

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ECE Buildings Getting Around

• Dreese Laboratory (DL)
• This building
• We occupy the eastern half
• Caldwell Laboratory (CL)
• Across Neil Avenue
• Joined to Dreese by the bridge
• ElectroScience Laboratory (ESL)
• Electromagnetics research facility
• Approximately two miles west, across the river

• Computer Labs
• 5th floor of Dreese
• 2nd floor of Caldwell
• other locations

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Office Assignments

• Office assignments are handled by the Building
  Supervisor
• Bill Thalgott
• The office priority list
• Teaching Assistants
• Research Assistants and Fellows
• Other graduate students

Unfortunately, not everyone can receive an office.
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Office Keys

• Office Lab keys are assigned only to students
  who are GRA/GTA/Fellow
• Ask your advisor to send email request to Bill
  Thalgott with your name.
• For ESL students contact Ms. Molly Wambold
• All other graduate students
• Keycard access to ECE student lounge, 271 CL

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Graduate Program

• Emphasizes research in the M.S. Thesis and Ph.D.
  programs
• Masters Non-thesis program
• Mainly for people interested in pursuing a
  technical career not focused toward research.

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GRAs, GTAs, Fellowships

• Most GRA, GTA appointments are for PhD students
• OSU fellowships are for PhD students only

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Graduate Assistantships (GAs) GAA/GTA/GRA

• GTA and GAA appointments
• Prof. Anderson
• GRA appointments
• Individual faculty members, or laboratories
• GRA/GTA/GAA appointments in other departments,
  e.g. Math TA positions, see the Math department.

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Required Course Loads BEFORE the Ph.D Candidacy
Exam

• GRA, GTA appointees 9 hours minimum
• Fellow appointees 12 hours minimum
• International Students 8 hours minimum
• Includes any required English courses
• All international students, including Fellowship
  students, must take the English test, and either
  have their English classes waived, or enroll in
  the appropriate class.
• The required English courses must be completed
  by May 2014.

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Advisors

• MS-thesis and PhD students who are NOT GRAs
• Initial advisor is temporary
• A professor must agree to be your permanent
  advisor by signing a change of advisor form by
  the 2nd semester.
• MS non-thesis students
• Initial advisors are Lisa Fiorentini or Wladimiro
  Villarroel who will coordinate your program
  throughout your MS studies

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Buckeye Link

• One-stop destination for essential Ohio State
  resources and services.
• Visit Buckeye Link to take care of academic
  business all at one location, without waiting in
  line or leaving your computer.
• http//buckeyelink.osu.edu/
• Personal Information
• Address Once you have your OSU e-mail account,
  visit this site and enter your local address.
• It is your responsibility to keep this
  information current.

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Registration After Today Automated and Easy

• University Registrars on-line service
• http//buckeyelink.osu.edu/
• Register For Courses
• Check Waitlist
• Change Addresses
• View Grades 
• You will need OSU password to View
• Class Schedule
• Course Offerings 
• Final Exams
• Statement of Account
• To receive a reminder e-mail every semester
• Consult your advisor about courses you need to
  take
• New window each semester.

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Parking Permits

• 160 Bevis Hall, West Campus or On-Line
• GRAs, GTAs, and Fellows
• You are eligible for B permits
• First see Ms. Heather Miller in 230 Dreese Lab.

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Spoken English Tests

• University Fellows (non-native English speakers)
  must also take the Test of Spoken English (SPEAK
  / TSE).
• If youve already passed the TSE test, it must
  be registered at OSU as soon as possible.
• Test is valid for 2 years.
• We strongly advise all students (both domestic
  and international) whose native language is not
  English to take the SPEAK test at their earliest
  convenience (Phone [phone]).
• There is a cost of 90
• Required to qualify for a GTA appointment.

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Mailboxes

• ECE graduate student mailboxes are located in 205
  Dreese.
• ECE ESL graduate student mailboxes are located at
  ESL.
• All GTAs have course folders located in
• 205 Dreese.

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Miscellaneous

• Change of Advisor, other routine matters
• All forms are online
• Get faculty members signatures
• Put into Graduate Studies mailbox or hand to
  Tricia Toothman
• Bulletins and Information
• Departments web page http//www.ece.osu.edu/
• Postings on second floor around the main office.

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Miscellaneous (continued)

• Colloquia Seminars
• Look for notices
• Printing
• ECE Account holders are given a 750 page print
  quota each term. This quota is generally reset
  on the first day of break between terms.
• Copying
• GTAs can use the copier in 205 Dreese to make
  copies for their classes. Other students require
  advisor permission.

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Getting Assistance

• PLEASE Read the ECE Graduate Student Handbook
• Procedural matters
• Ms. Tricia Toothman or Ms. Beth Bucher
• 205 Dreese
• Walk-in Hours 230-430pm daily
• Substantive matters and advice
• Prof. Fusun Ozguner
• 652 Dreese
• E-mail for appointment ozguner.2_at_.osu.edu

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End of Show!!!

• Questions?