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INSTRUCTIONS RELATING TO

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Title: INSTRUCTIONS RELATING TO


1
  • INSTRUCTIONS RELATING TO
  • USER CHARGES, JAN AUSHADHI
  • AND
  • ROGI KALYAN SAMITI

2
OBJECTIVES OF RETENTION AND UTILIZATION OF USER
CHARGES
  • TO BRING MORE OWNERSHIP IN CONNECTION OF USER
    CHARGES.
  • MAKE HOSPITALS SELF RELIENT ON PETTY REQUIREMENTS
    RELATING TO DRUGS AND CONSUMABLES.
  • TO CREATE MORE LOCALLY REQUIRED PATIENTS
    FACILITIES.
  • TO EFFECTIVELY MAINTAIN DAY TO DAY BUILDING
    MAINTENANCE REQUIREMENTS.
  • TO EFFECTIVELY MAINTAIN DAY TO DAY EQUIPMENT
    MAINTENANCE REQUIREMENTS.

3
SIZE OF COLLECTION AND
UTILIZATION TRENDS
R In Lacs R In Lacs R In Lacs R In Lacs R In Lacs R In Lacs
PARTICULARS Period (FY) Audited Period (FY) Audited Period (FY) Audited Period (FY) Audited Provisional
PARTICULARS 95-96 07-08 08-09 09-10 10-11
Collections 40.80 2149.08 2346.81 2547.60 2745.04
Utilization 10.11 1717.45 2011.14 2092.02 2196.30
Drugs 3.98 755.09 872.85 889.07 938.88
Imp. Facilities to Patients 4.02 604.02 689.59 743.60 782.69
Maintenance of building 0.75 190.92 223.46 235.50 247.33
Maintenance of equipment 1.36 167.42 225.25 223.85 227.40

4
COLLECTION OF USER CHARGES
  • CENTRAL COLLECTION
  • RECEIPT BOOK FROM HEADQUARTER
  • DUPLICATE COPY TO PATIENT
  • DAILY COLLECTION TO BE DEPOSITED IN SB ACCOUNT
    OVER R 3000/-.
  • NO EXPENDITURE FROM COLLECTION DIRECTLY
  • NO ADVANCE TO ANY EMPLOYEE
  • PARAMEDICS / DRIVERS COLLECTING CHARGES SHOULD
    DEPOSIT NEXT DAY.
  • A SEPARTE CASH BOOK

5
UTILIZATION OF USER CHARGES
  • DRUGS CONSUMABLES AND LAB. REAGENTS (45)
  • VITAL AND ESSENTIAL MEDICINES.
  • CONSUMABLES.
  • LAB. REAGENTS
  • AS PER THE LIST COMMUNICATED BY THE PHSC.

6
PROCEDURE TO BE FOLLOWEDDRUGS CONSUMABLES AND
LAB. REAGENTS
  • ASSESSMENT BY DESIGNATED COMMITTEE
  • MS/SMO/Hospital Incharge
  • Two senior most doctors
  • One member from RKS
  • CPSU / HLL THROUGH JAS, IF NOT AVAILABLE
  • APPROVED CHEMIST
  • PURCHASES SHOULD BE WITHIN 45
  • PAYMENTS THROUGH CHEQUES
  • ALL PURCHASES TO BE PLACED BEFORE RKS FOR
    RATIFICATION
  • NO LIABILITY SHOULD BE CREATED
  • NO DIVERSION FROM ANY OTHER HEAD

7
PROCEDURE TO BE FOLLOWEDDRUGS CONSUMABLES AND
LAB. REAGENTS
  • FINANCIAL POWERS
  • R 2000/- WITHOUT CALLING QUOTATION IN EMERGENT
    CASES.
  • FULL POWERS TO DESIGNATED COMMITTEE.

8
UTILIZATION OF USER CHARGES
  • IMPROVING FACILITY OF THE PATIENTS (25)
  • Washing or replacing of Bed sheets.
  • Purchase of Mattresses etc.
  • Repair/Painting of Hospital Furniture.
  • Repair of Laboratory equipment
  • Cleaning of wards, laboratory, toilets etc.
  • Purchase of water coolers, Desert coolers, water
    filters, fans, waiting chairs, public address
    systems, minor hospital furniture, laboratory
    equipment, other equipment like AC (for
    hospital use)
  • POL and minor repair to Ambulances for patients.

9
PROCEDURE TO BE FOLLOWEDIMPROVING FACILITY OF
THE PATIENTS
  • EQUIPMENT AND SERVICES ON DGSD RATES
  • PHSC APPROVED RATES
  • WITHOUT QUOTATION UP R 2000/-.
  • MORE THAN R 2000/-, QUOTATION THROUGH LETTER AND
    FAX UP TO R 25000/-.
  • MORE THAN R 25000/-, QUOTATION THROUGH
    PUBLICATION OF AD IN LOCAL PAPERS.
  • FINANCIAL POWERS
  • SMO / HOSPITAL INCHARGE UP TO R 2000/-
  • FULL POWERS TO DESIGNATED COMMITTEE
  • NO SPLITTING
  • EXPENDITURE SHOULD BE GOT RACTIFIED FROM RKS

10
UTILIZATION OF USER CHARGES
  • MAINTENANCE OF BUILDING (15)
  • Emergency repairs of Building, electrical items,
    Public Health Fittings, Maintenance of lawns etc.
  • Purchase of CCTV cameras, Fire fighting
    equipment, internal signage, etc.

11
PROCEDURE TO BE FOLLOWEDMAINTENANCE OF BUILDING
  • WITHOUT QUOTATION UP TO R 2000/- IN EMERGENT CASE
  • MORE THAN R 2000/-, QUOTATION THROUGH LETTER AND
    FAX UP TO R 25000/-.
  • MORE THAN R 25000/-, QUOTATION THROUGH
    PUBLICATION OF AD IN LOCAL PAPERS.
  • FINANCIAL POWERS
  • SMO / HOSPITAL INCHARGE UP TO R 2000/-
  • FULL POWERS TO DESIGNATED COMMITTEE
  • NO SPLITTING
  • EXPENDITURE SHOULD BE GOT RACTIFIED FROM RKS

12
UTILIZATION OF USER CHARGES
  • MAINTENANCE OF EQUIPMENT (15)
  • Minor maintenance of medical or non-medical
    equipments.
  • Purchase of minor equipment like Stabilizer,
    minor equipment for laboratory, O.T., etc.

13
PROCEDURE TO BE FOLLOWED MAINTENANCE OF
EQUIPMENT
  • WITHOUT QUOTATION UP TO R 2000/- IN EMERGENT
    CASE.
  • IF EQUIPMENT UNDER AMC, AND REPAIR IS TO BE DONE
    FROM AUTHORIZED DEALER THEN FOLLOWING FINANCIAL
    POWERS
  • MD PHSC .Full powers
  • Civil Surgeon / MS R 50000/-
  • DMC . R 25000/-
  • SMO Incharge. .. R 10000/-
  • IF EQUIPMENT NOT UNDER AMC
  • From authorized dealer/original manufacturer
  • By calling quotations from experienced repair
    agency
  • Financial powers are same.

14
GENERAL INSTRUCTIONS
  • SMO, ACCOUNTANT AND OTHER ACCOUNT FUNCTIONARY
    FULLY RESPONSIBLE FOR ANY VIOLATIONS.
  • AMOUNT SPENT ON NATIONAL CLAMITIES CAN BE
    RECOUPED FROM THE STATE HEADQUARTERS FROM ERF.
  • DIVERSION FROM ONE HEAD TO ANOTHER HEAD, ONLY MD
    PHSC IS COMPETENT.

15
ROGI KALYAN SAMITIS / UNTIED FUNDS / MAINTENANCE
GRANTS
  • AMOUNT BEING REMITTED EVERY YEAR
  • DISTRICT HOSPITALS
  • RKS Grant .. R 5.00 lacs per annum
  • SUB DIVISIONAL HOSPITALS
  • RKS Grant.R 1.00 lac per annum
  • COMMUNITY HEALTH CENTRES
  • RKS Grant..R 1.00 lac per annum
  • Untied Funds.R 0.50 lac per annum
  • Maintenance GrantR 1.00 lac per annum

16
SUGGESTED AREAS ON WHICH
FUNDS CAN BE USED
  • FURNISHING OF THE HOSPITALS
  • LIGHTING
  • CIVIL WORK REPAIRS
  • AMENTIES TO THE PATIENTS AND ATTENDANTS
  • CONTRACTING OF SPECIALISTS
  • QUALITY STANDARD MAINTENANCE
  • WATER SUPPLY AUGMENTATION
  • WATER COOLERS AND PURIFIERS
  • TRANSPORT OF EMERGENCY FOR REFERRALS

17
SUGGESTED AREAS ON WHICH
FUNDS CAN BE USED
  • EQUIPMENT AS PER IPHS NORMS
  • PURCHASE OF CONSUMABLES
  • WASHING AND CLOTHES
  • IEC ACTIVITIES
  • REWARD TO ASHA
  • SIGNAGES
  • SARAI MAINTENANCE
  • SECURITY ARRANGEMENTS
  • SPECIAL ARRANGEMENT TO IMPROVE THE SURROUNDINGS
    OF THE HOSPITALS

18
AREAS ON WHICH FUNDS SHOULD NOT BE USED
  • PURCHASE OF VEHICLES
  • PAYMENT TO ADVERTISEMENT
  • GIVING STALL IN ANY MELA
  • SALARIES OF FULL TIME OR PART TIME STAFF
  • FINANCIAL POWERS AND PROCEDURES
  • Expenditure should be made with the approval of
    RKS only.
  • Procedures as mentioned in User Charges
    guidelines should be followed.

19
GUIDELINE FOR PURCHASES TO BE MADE BY JAN
AUSHADHI STORES
  • MAXIMUM SUPPLY OF GENERIC MEDICINES BEING
    MANUFACTURED BY CPSUs.
  • SUTURES AND CONSUMABLES FROM HLL AS PER THE RATES
    COMMUNICATED BY PHSC
  • NON AVAILABLE MEDICINES AND CONSUMABLES FROM
    CPSUs FROM APPROVED CHEMISTS.
  • JAS SHOULD CHARGE 5 FROM HOSPITALS FOR CPSUs
    SALES
  • JAS SHOULD CHARGE 5 FROM GENERAL PUBLIC ON
    MEDICINES FROM APPROVED CHEMISTS

20
  • ALL GUIDELINES AVAILABLE
  • ON
  • www.punjabhealth.co.in
  • THANK YOU
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