CTE Advisory Council

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CTE Advisory Council

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Working With Your Advisory Council to Improve Your CTE Program Developed by -- Versey Hill, CTE Instructor Fairley High School Memphis City Schools – PowerPoint PPT presentation

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Title: CTE Advisory Council

1
CTE Advisory Council

Working With Your Advisory Council to Improve
Your CTE Program
Developed by -- Versey Hill, CTE
Instructor Fairley High SchoolMemphis City
SchoolsMemphis, Tennessee

2
CTE Scale Value for Ranking Advisory Councils

1 Not Implementing
2 Limited Implementation
(lack of
Participation)
3 Moderate Implementation
(Minimally
developed and supported)
4 High Implementation
(adequately supported and
developed and supported )
5 Full Implementation
(Exceeds
expectations)

3
How would you rate your Advisory Council today?
4
Six Essential Elements to Effective Career and
Technical Education(from the Tennessee
Department of Education 2020 Strategic
Plan)Strategic Plan 2007 2011James Neely,
Chair Paul Starnes, Vice Chair

Communication and Development of a Comprehensive
CareerDevelopment System
Academic Achievement through Integrated,
ContextualizedInstruction
Appropriate Teaching and Learning through
Professional Development
The Use of Technology in Teaching and Learning
Data Driven Decision Making and Research Based
Application
Transition to Post Secondary Education and the
Workforce
Tennessee Council on Career and Technical
Education (TCCTC)

5
The Five Star Management Process
6
Roles of Local Advisory Committee
7
Level of Participation of anAdvisory Committee

Assist with a survey of local employment needs.
Assist with a task inventory to determine the
skills needed by local industry.
Advise on changes in industry standards and
recommend acceptable performance standards.
Advise on new developments in technology.
Review the length of CTE programs in terms of
entry-level job skills needed by industry.
Advocate or promote awareness of the CTE program
through news releases, radio and television
announcements. http//www.tennessee.gov/education/
cte_council/information

8
Role of the Teacher

Purpose
Membership
Officers and their duties
Meetings
Program of Work

9
Nine AspectsCommon to any Business or Industry

Business Planning
Management
Health Safety Environment
Finance
Community Issues
Principles of Technology
Personal Work Habits
Labor
Technical Production Skills

10
Business Planning

1. Business Planning
How an organization plans (includes
goals and objectives), type of owner-
ship (public, private), relationship of the
organization to economic, political, and
social contexts assessment of needs.
Strategic planning
Assessment of customer needs
and expectations
http//www.state.tn.us/education/cte/directors/ind
ex.shtml

11
Management

2. Management
Structure and process for effectively
accomplishing the goals and operations
of the organization using facilities,
staff,
resources, equipment and materials.
Assessment of customer needs
Mission statement
Employee handbook
http//www.state.tn.us/education/cte/directors/ind
ex.shtml

12
Health Safety Environment

3. Health Safety and Environment
Practices and laws affecting the employee, the
surrounding community, and the environment.
Regulatory issues
Workplace safety
http//www.state.tn.us/education/cte/directors/ind
ex.shtml

13
Finance

4. Finance
Accounting and financial decision-
making process, method of acquiring
capital to operate, management of
financial operations including payroll.
Capital acquisitions
Financial operations
Contracts, bidding and
estimates
http//www.state.tn.us/education/cte/directors/ind
ex.shtml

14
Community Issues

5. Community Issues
Impact of the company on the community
AND
Impact of community on the company
Community activities and issues
Organizations involvement in the
community.
Public perception/image of the company
Accessibility of facility and services
http//www.state.tn.us/education/cte/directors/in
dex.shtml

15
Principles of Technology

6. Principles of Technology
Technological systems being used
in the
workplace and their contributions
to the
product or service of the
organization.
Technology in the
workplace
Continued professional
training
Adaptability and
learning from
experience
http//www.state.tn.us/education/cte/directors/ind
ex.shtml

16
Personal Work Habits

7. Personal Work Habits
Non-technical skills and characteristics
expected in the workplace
Positive attitude
Personal fitness and appearance
Readiness to work
http//www.state.tn.us/education/cte/directors/ind
ex.shtml

17
Labor

8. Labor
Rights of employees and related issues
wage, benefits, and working conditions
Job descriptions
Employee rights and responsibilities
Role of labor organizations
Employment contracts and agreements
Cultural sensitivity
http//www.state.tn.us/education/cte/directors/ind
ex.shtml

18
Technical Production Skills

9. Technical and Production Skills
Basic skills in math, communications,
computer, time management, and thinking
specific skills for production interpersonal
skills within the organization.
Basic academic skills
Team player skills
Specific production skills
http//www.state.tn.us/education/cte/directors/ind
ex.shtml

19
Purpose/Rationale

Strong justifications exist for the establishment
of local Career and Technical Education (CTE)
Advisory Committees. Local advisory committees
provide the means for a CTE curriculum to remain
relevant to business and industry needs.
Relevance of instruction is the school's
assurance that graduates will be capable of
performing entry-level job skills. Advisory
committee members who become familiar with CTE
programs, and are themselves employed in the
field as well as being potential employers of
graduates, have a unique perspective of a
training program. They can provide an informed
viewpoint that is invaluable in the educational
process.
Local advisory committees create partnerships
between CTE programs and the industries and
public in the communities they serve. Citizens
are involved in the operation of their schools,
and school personnel are better able to
understand the needs of the occupations being
served.
Local advisory committees promote public
awareness of CTE programs. Community members are
given the opportunity to become familiar with all
the programs offered by schools. Both formally
and informally, advisory committee members
communicate the operation of CTE programs to
others in the community.
(http//www.tennessee.gov/education/cte_council/in
formation/rationale.shtml)

20
Membership

Consider selecting or voting on groups of
people in your advisory committee
Business owners
Employee supervisors
Employees
Personnel directors
Alumni from that CTE Program
Parents
CTE Students

21
Terms of Service

It must be decided the length of appointments for
advisory committee members. Many effective ways
to determine length of terms are in use. Mostly,
it is preferred to set a time limit for both
occupational and general advisory committee terms
and to define the size of the committee in
writing. This procedure promotes a continuing
flow of new ideas that helps keep the committee's
advice current and relevant. The most common
organization is three-year terms of service
staggered so that one-third of the members are
replaced each year. Advantages of this
organization include the following
Terms are long enough for members to become
thoroughly familiar with the committee's purposes
and potential.
Members in the second or third year of their
terms add the benefit of experience while newly
appointed members add fresh ideas and
perspective.
Members are more likely to give their time freely
when the term of service is predetermined.
When the terms of service are limited and
defined, the question of reappointment arises.
Is membership limited to one, two or more terms?
Can former members be reappointed after a time
lapse? Establishing policies on these issues
avoids potential problems later.
A disadvantage of reappointment is that a member
may take it personally when some members are
reappointed and others are not. However, certain
members may be so valuable to a program that a
system or school will want to continue their
appointments. A policy of reappointment after a
time lapse (usually of one year) can allow for
these situations.
Checklist
Inform members of the length of their term of
service before they accept appointment.
Establish the policy for term of service at the
time the committee is organized.
Allow for later reviews to assess whether the
term of service policy is effective. Change the
policy if members, administrators, and the
instructional staff agree.
(http//www.tennessee.gov/education/cte_council/
information/organizing.shtml)

22
Meetings

Article III Meetings
Section 1. Regular meetings of the advisory
committee will be held (day of and months) during
the calendar year.
Section 2. Written notices of meetings shall be
mailed to all members at least two weeks before
each meeting by the advisory committee secretary
or her designated person.
Section 3. The agenda for each meeting shall be
prepared by the chairperson and the Career and
Technical Education administrator/instructor.
Resource Dept. of Ed.

23
Officers and Duties

Article IV - Officers and Duties
Section 1. The officers shall be a
chairperson, vice-chairperson, and secretary
elected from the committee membership.
Section 2. The chairperson and
vice-chairperson shall be elected annually by a
majority vote of the committee members at the
annual meeting.
Section 3. The chairperson shall be
elected from among those members who have served
on the advisory committee for at least one year.
The duties shall be
to preside at the meeting of the advisory
committee
to serve as chairperson of the executive
committee
to appoint special subcommittees, which may
include persons other than committee members and
to represent the group at other meetings, as
requested.
Section 4. The vice-chairperson shall
perform the duties of the chairperson in the
chairperson's absence.
Section 5. The secretary shall
send out notices of meetings
keep records and attendance of members at
meetings
maintain a permanent record of advisory committee
activities and
distribute minutes of committee meetings and
copies of other committee documents to committee
members, teachers, and others, including
concerned instructors. (The secretary shall have
the assistance of the school staff and the use of
school facilities in performing the prescribed
duties.)
Article V - Amendments The by-laws may be amended
or added to by a two-thirds majority vote of
active members at any regularly scheduled
meeting.
Article VI - Rules of Order The meetings and
activities of this committee shall be conducted
according to Robert's Rules of Order, except as
otherwise provided by these by-laws.
Resource Dept of Ed.

24
Making DecisionsAssessing Delivery of Information

DO...
Provide advisory committee members with a
handbook explaining the purpose, operation, and
organization of advisory committees
Send a letter of appointment to each member
signed by the chief school administrator or other
appropriate person
Keep advisory committee members informed of
current and pending legislation affecting Career
and Technical Education
Hold meetings on an organized time schedule and
adhere to the schedule
Notify members promptly regarding actions taken
as a result of their recommendations
Send each member a letter and an agenda reminding
him/her of each meeting at least two weeks in
advance of the meeting
Solicit the advice and recommendations of members
regarding the effectiveness of the Career and
Technical Education program and the effectiveness
of advisory committee meetings
Establish an informal atmosphere at meetings and
encourage the exchange of ideas
Mail each member a copy of the advisory committee
minutes as soon as possible after each meeting
Encourage members to visit the school's Career
and Technical Education programs as often as they
can
Avoid having members do unnecessary work details
that can be accomplished by the school staff
Have a school representative attend all meetings
and
File copies of all minutes with the school's
administration.

DON'T...
Appoint members without carefully studying their
potential contributions to Career and Technical
Education (Workforce Development)
Schedule meetings at inconvenient times and
dates
Hold meetings in uncomfortable facilities
Allow members to become involved in
administrative functions
Try to organize the advisory committee without
electing appropriate officers (i.e., chairperson,
vice-chairperson, and secretary)
Expect members to attend meetings without giving
them prior notice, agenda items, and appropriate
background material
Discourage members from learning all they can
about the school and its programs
Discourage members from chatting with Career and
Technical Education students
Influence members in their selection of officers
Appoint members for an indefinite term
Fail to recognize members' contributions to the
school and its programs
Fail to replace inactive members and
Fail to carefully consider all advisory committee
recommendations and promptly inform members of
action taken on each recommendation

25
Sample Statement of Purpose

The School Board (or Board of Trustees) of
____________________________________
authorizes the establishment of "The
________________________ Occupational Advisory
Committee" on this_ day of______________________
_ 20year.
The function of the _____________________________
__occupational advisory committee
is to provide advice and counsel to the
instructional and administrative staff of
the_____________________ program and to its
students. It is not given authority for policy
decisions, and it is expected to operate within
the guidelines set forth.
The purpose of the ______________________________
__ general/ occupational
advisory committee is to contribute to the
improvement of _________________________in
education ________________________________________
__through such functions as
                Name of School/or
System
verifying the need for instruction in the
occupation
providing input on curriculum, equipment, and
facilities that is both current and relevant to
community needs
assisting with career guidance and student
placement and
promoting community public relations.
The School Board (or Board of Trustees) pledges
cooperation with the committee's work. It
reserves the right to dissolve the
__________________________________
general/occupational advisory committee at any
time and for any reason. The term of the
committee will be continuing unless terminated by
the School Board
(or Board of Trustees) ________________,
Chairperson ___________________, Superintendent
(or Principal, Dean, Director, or other
appropriate school official).

26
Sample Outline of Plans for First Meeting

After the committee members have been asked and
have agreed to participate on the Committee, the
process of planning for the first meeting can
begin. The planning of this meeting rests
primarily on the teacher until committee
leadership has been established. Listed below are
ten steps that can be used to plan the first
meeting.
Set the date and time. The teacher should
schedule the first meeting far enough in advance
so that members can make arrangements to attend.
In planning meeting times, the teacher must
arrange the most convenient time for the majority
of committee members.
Develop the agenda. (Appendix D)
Select the meeting place. The teacher should make
arrangements for the meeting room. This involves
ensuring that seating is comfortable. In
selecting meeting sites, it is advantageous to
consider using the CTE program facility so
committee members can further develop an
understanding of the CTE program activities as
well as assess the site and equipment.
Plan refreshments.
Create nametags.
Delegate duties. Contact school site and
district representatives.
Send committee members the following at least
three weeks prior to the meeting
Notice of the first meetinginclude RSVP
Agenda
Purpose of the Committee meeting
(This document may be a statement from the school
or system regarding the mission or goals of a CTE
program advisory committee.)
Directions, maps, and instructions for parking
Contact committee members one week in advance
regarding the date, time, and location of the
meeting. This serves as a welcome and a
reminder.
Prepare handouts.
Prior to the first meeting, the teacher should
ensure that the meeting room is set up, all
equipment is functioning, and supplies are
available.
Conducting the Meeting
The teacher usually chairs the first meeting or
delegates the responsibility for chairing this
meeting to an administrator or other informed
member of the Committee. At least fifty-one
percent (a majority) of the committee membership
must be present to conduct business. The
following is a list of suggestions for conducting
the first meeting
Begin and end the meeting on time. This step
shows respect to busy committee members.

27
Sample Program of Work

Goals
Objectives
Activities
Committee Responsibilities
Time Line
Results
To ensure Advisory Committee representation from
all business and industry sectors served by the
program.
Review the goals and objectives of the program
and serve as a communication link between the
high school or career and technical center and
the community.
Review the mission of the high school or career
and technical center and the demographics of the
community it serves.
Review information about the programs
demographic profile.
Review of current membership and identification
of areas not represented on the Committee
October, November
Addition of 2 members
Identify community resources that will help
support or contribute to the success of the
career and technical education program.
Provide back-to-industry experiences for the
faculty (when appropriate).
Review the potential for sponsoring student
scholarships, recognition programs, foundation
programs, and other program enhancements.
Provide guest lecturers and opportunities for
field trips.
Inform the schools staff of changes and trends
in the economy, local workforce, and/or
community.
Share information with other committee members
concerning changes, trends, and issues in ones
own business or organization.

28
Sample Invitational Letter for Potential
Committee Member

(Send on School Letterhead)
Date
Name
Address
City/State/ZIP
Dear_______________
(School name) is committed to excellence in its
(career and technical education program name)
program. To help us achieve this goal, we reach
out to leaders in business and industry, to
community leaders, to parents, and to students in
our community by asking them to work with us in
an advisory capacity to improve our (career and
technical education program name) curriculum and
facilities.
You have been recommended to us as a person who
is interested in (career and technical education
program name) and as one who would make a
valuable contribution to the program. We invite
you to serve a (length of time) term on this
career and technical education advisory
committee. (NOTE The term should be staggered
if a newly formed committee.) By participating
on this committee, you will have an opportunity
to guide (school name) in preparing students for
their next steps and to promote and improve
career and technical education.
The career and technical education program
advisory committee meets __________ times each
school year. The first meeting will be (date) in
the (career and technical education program area)
Department. The meeting will begin at (time) and
end at (time). Meetings are usually held (date
and location). In addition, calls to committee
members are occasionally made as the need arises.
Please indicate your willingness to serve on this
committee by checking the appropriate box and
signing where indicated. Return this letter to
our office in the enclosed envelope or fax to
(Fax ) by (date). A duplicate copy of this
letter is enclosed for your files. Please
contact me at (telephone number) if you have
questions.
Sincerely,
(Teacher Name) (Principal Name)

29
Sample CTE Advisory Council Activity List/Survey

Designate a group or individual in your business
to select and recruit other employees for CTE
activities.
Serve on CTE steering committees and boards.
Develop and provide mentorship, job-shadow and
work experience opportunities, and apprenticeship
programs for students.
Volunteer even if you are involved in a small
business speak in a classroom or offer a
job-shadow experience share your business
experiences and discuss the tasks involved in
running a business.
Choose a school in your community to adopt and
create a plan to work with administrators,
teachers, and students on CTE activities. Plan
to involve primary, secondary, and postsecondary
CTE interests.
Allow employees time off to speak in classrooms
and work with teachers on curriculum development
that is relevant to your business and the broader
world of work.
Work with a school to develop mastery
certificates that reflect skills students must
have for entry into a specific business.
Assist students with obtaining program
credentialing.
Offer activities for students such as tours of
your business.
Participate in job fairs.
Host a speaker on CTE for a meeting or consider a
CTE activity as a future project if you are a
member of a business or civic organization.
Offer summer internships for teachers so they can
take firsthand business experience back to their
classrooms and integrate what they learned into
their curriculum.
Provide testimonials and encouragement to other
employers. Build public awareness by offering
employees to speak about your companys CTE
efforts at business and civic organizations.
Publicize CTE connections in company newsletters,
local newspapers, trade magazines, and business
publications.
Participate in CTE planning groups in your state
and school district. Serve on school boards.
Develop programs to train business/industry
members as CTE mentors.
Include articles in newsletters to your members
about the benefits of CTE and examples of
opportunities created through employer/education
partnerships.
Work with employers to provide work-based
learning opportunities for students and teachers.
Involve teacher organizations in the
restructuring of education, including integrating
academic and work-based learning.

30
Sample Minutes of Meeting

School Name
City/State
Career and Technical Education Program Name
Advisory Committee Meeting
Minutes of the (Date) Meeting
The (CTE program name) Program Advisory Committee
met at (location) on (date). The following
members were in attendance
(List members present.)
(List guests present.)
The meeting was called to order at (time) with
the chairperson (name) presiding. The minutes
from the previous meeting were read as the first
item of business for the meeting.
The next item on the agenda was. . .
Other business discussed during the meeting
consisted of. . .

31
Sample Thank You Letter

(Send on School Letterhead)
Date
Committee Members Name
Street
City, Tennessee ZIP
Dear (Committee Members Name)
Thank you for the time, talent, and expertise you
have given to (CTE program name). You have made
a difference through your dedication and
continued support of (CTE program name) and (CTSO
name). Your ideas, input, and enthusiasm were
most helpful and have assisted us in making valid
improvements to our program.
(Personalize this paragraph to include changes
that have occurred related to your program
through the assistance of the advisory
committee). The minutes from the last meeting are
enclosed for your review.
Again, our principal, (Principals Name), and I
thank you for your contributions, time, and
efforts through serving on this committee.
Sincerely,

32
Sample News Release

(Note Your central office may have its own
policies about who can send information to the
media and the format of that information. The
news release should be double-spaced. Newspapers
do not use courtesy titles Mr., Miss, Mrs. or
commas between the name and a suffix (Jr., Sr.,
III). End the release with or 30 centered
at the bottom.)
For Immediate Release
For more information, contact (name) at (contact
number)
(This is the person the media should contact if
more information is needed about the release.)
(Fill in how many) representatives of area
businesses, industries, and community agencies
have been named to a committee that will provide
input and recommendations to the career and
technical (specify program) at (your school
name).
The Career and Technical Education Program
Advisory Committee will provide advice and
assistance to ensure that the program curriculum
at (your school name) remains relevant by
reflecting current technology and trends in the
industry. The Committee reviewed the
Business/Industry Certification standards for the
program.
We will use recommendations by members of
business, industry, and community agencies as
part of our commitment to provide fresh
approaches to instruction and emphasize new ideas
and technology in the curriculum, said (your
teacher, your principal, or your superintendent).
Members of the career and technical education
program advisory committee at (your school) are
(list committee member(s) name(s) and
employer/agency).
For more information on the career and technical
education program, contact (teachers name).