A Special Thanks To

1
A Special Thanks To

• Alternatives
• Artisans Guild
• August Moon Market
• Book Gallery West
• Chipotle
• Sweet Dreams

2
Gold Star Thanks To

• Barbara Hood
• Facilities
• Documents Department
• All of our Wonderful Convocation Volunteers

3
Elegance of Science Contest

• Amy Buhler and Valrie Davis planned and
  implemented the first annual Elegance of Science
  contest.

4
Library Mini Grants Awarded 2008-2009
The Mini Grants program awarded five grants,
totaling 24,535.

• Richard Phillips, Latin American Collection
  (Principle Investigator), John Freund,
  Conservation, and Randall Renner, DLC "Cuban
  Mexican Film Poster Digital Conservation
  Project", 4,538.
• Hikaru Nakano, Cataloging and Metadata (Principle
  Investigator), Nancy Poehlmann, Cataloging and
  Metadata (Co-PI), and Alena Aissing, Library
  West "Cyrillic Character Inclusion in UF
  Bibliographical Records", 5,000
• Laura Jordan, Library West (Principle
  Investigator), Melissa Shoop, Library West, and
  Stacey Ewing, Library West "UF Virtual Library",
  4,997
• Tom Caswell, AFA (Principle Investigator)
  "Historic St. Augustine Block and Lot Files
  Digitization", 5,000
• Kenneth Herniman, Map Imagery Library
  (Principle Investigator) "Exposing Kennedy Space
  Center Film Collection, 5,000

5
Grants

• The Libraries Grants Program assisted with 14
  external grant proposal submissions in 2008-09,
  totaling 2,543,664. Of those, two grants have
  been awarded thus far, totaling 75,150.
• Rita Smith was Principal Investigator on a
  285,000 National Endowment for the Humanities
  grant project that ended June 30, 2009. Jane Anne
  Carey and the cataloging team cataloged 4,750
  Baldwin Library titles. The DLC digitized and
  made available via UFDC 1,750 items with color.
• John Nemmers and Laurie Taylor received a grant
  from the National Historical Publications
  Records Commission of 72,650 for Americas
  Swamp The Historical Everglades Project to
  digitize 99,690 pages from six archival
  collections relating to the exploration,
  development and conservation of the Everglades.

6
Grants

• Chelsea Dinsmore (PI), Colleen Seale (Co-PI), and
  Shelley Arlen. 2,500 award to host a national
  tour of the traveling exhibition Lincoln, The
  Constitution and the Civil War (produced by ALA
  and National Constitution Center), at Smathers
  Libraries Jan.-March 2012.
• Alena Aissing. UF Center for European Studies
  Abroad Travel Competition for Faculty. Digital
  Library of Roma Project preliminary meetings
  and collection assessment at the Museum of Romani
  Culture, Czech Republic. 2500. Fall 2008.
• John Nemmers served as steering group chair and
  lead trainer for Opening Archives Improving
  Access to Primary Sources In Florida. Library
  Services and Technology Act (LSTA) continuation
  grant. 2008 (35,000). Partnering with FCLA and
  other state universities.
• Chelsea Dinsmore was awarded an ALA/PBS Frontline
  program grant.

7
Events supported by PR Marketing discretionary
funds

• TechExpo (Library West Info Commons)
• ArtBash (AFA)
• GIS Day (Map Library/GIS Unit)
• Faculty-author reception for Debra Walker King in
  conjunction with Black History exhibition
  (Faculty Author Series/Special Collections)
• Digital Literacy Contest (Library West Info
  Commons)
• Elegance of Science contest reception (Marston)
• Author Paul Harris book signing

8
Projects and Cool Stuff

• UFDC records have been loaded to Endeca with
  thumbnails. Made possible by the DLC, IT,
  Cataloging Metadata, Josh Greben and Jean
  Phillips at FCLA, Rich Bennett, and many others.
• Valrie Davis and Sara Russell Gonzalez launched
  GatorScholar (a former Libraries Mini Grant
  project)
• IT migrated staff and public computers to UFAD
  (almost 800 workstations), and moved all staff
  email to UF Exchange.
• AFA completed processing and moving 2200 linear
  feet of Dewey classified material to Storage,
  reclassified the remaining 1000 linear feet of
  Dewey materials to LC, and shifted the entire AFA
  Collection (ca. 125,000 volumes.)
• Access Support processed 15,510 unique items in
  ARES (a 15 increase).
• IT released GROVER in Summer 2008 and have made
  several major updates since then.

9
Info Commons Events

• Above Paul Fishwick Lecture in Second Life
• Right Tech Expo

10
Building Improvements

• Marston Renovations
• Completed a major renovation of the 2nd floor,
  including the addition of 5 study rooms and a new
  service desk
• Renovated the 3rd and 4th floors (new carpet and
  painting)
• Completed waterproofing repair of the ground
  floor
• AFA Renovations
• New flooring (including asbestos tile abatement),
  electrical upgrades, paint, reading room
  furniture.
• Library West Improvements
• Study table anchor design and installation
• Magnetic door holder
• Study room/stairwell repainting
• Desensitizer relocation

11
Development

• Iona Malanchuk with Sam Huang and Bess de Farber
  wrote a successful proposal that resulted in a
  500,000 Burres Family Library Endowment to
  enhance the special education materials
  collection.
• John Nemmers worked with Sam Huang and
  Development staff to establish an Alfred Browning
  Parker Endowment to support the Architecture
  Archives, 2008. Raised 36,542 by December 2008.
• From July 1, 2008 to May 30, 2009, the Library
  Development Team raised 1,473,538.
• As of June 30, 2009, the capital campaign total
  for Smathers Libraries was 11,456,393.

12
Masters Degrees

• Joe Baca, MLS.
• Matthew Daley, MLIS.
• Nathan Davies, MLS.
• Janice Kahler, MLS (Janice received a tuition
  scholarship from Librarians Serving the Public).
• Raimonda Margjoni, MLIS.
• Melody Royster, MLS.
• Lourdes Santamaria-Wheeler, Master's in
  Museology.
• Kelli Schoneck, MLIS (Kelli was awarded a Florida
  Library Association scholarship for 2009)

13
Certifications / Leadership Programs

• Steve Carrico - UF Academy, a university-wide
  leadership program.
• Chelsea Dinsmore completed the Sunshine State
  Library Leadership Series.
• Patrick Reakes and Ben Walker were accepted as
  Fellows in the Research Library Leadership
  Fellows Program of the Association of Research
  Libraries.
• Jay Wiese received his MCDST (Microsoft Certified
  Desktop Support Technician) certification.
• UF Supervisory Challenge Certificate recipients
  Raimonda Margjoni, Paul Lightcap, and Steve
  Carrico.

14
Human Resources Financial Services

•  
• Centralized Human Resources
• and Fiscal Services Offices 
• established to integrate 
• Smathers Libraries and 
• Health Science Center Libraries.

15
Additional Funding

• 100,648 in UF-funded staff employee pay
  increases
• 112,600 in UF-funded merit pay increases for
  faculty employees
• 300,000 in additional funding from DSR for
  acquisitions
• Funding from the provost for the new Curator of
  Book Arts position

16
Launched Student Assistant Scholarship

• The Libraries established the James and Leslie
  Rutherford Student Assistant Scholarship and the
  first award was presented to Sara Danker, Libary
  West Circulation
• Establish additional funding for two awards each
  year (fall and spring semesters)

17
The second annual GIS Day was held in November. 
This event was organized by Carol McAuliffe and
Hesham Monsef.  50 students from P.K. Yonge
attended presentations and received instruction
on the use of GPS units and GIS software.
18
Projects and Cool Stuff

• IT and Human Resources updated the Instruction
  and Training System (ITS), including an email
  reminder system, a class roster, and educational
  credentials and language proficiency.
• Acquisitions Licensing implemented Blackwell as
  the new primary domestic vendor (including a
  virtual approval plan and e-forms).
• For the Preservation department's retrospective
  dissertation project, 1,400 permission slip
  requests were sent out 270 dissertations were
  scanned at DLC and are in UFDC 200 dissertations
  are prepared to go to Internet Archive for
  external vended scanning.
• Access Support developed a new lost book policy.
• The Books on Demand program was instituted as a
  permanent service, with 241 books purchased from
  August to May.
• UF Libraries began using Serials Solutions to
  manage access to e-resources for all UF Libraries.

19
Training / Courses Taught

• Priscilla Williams, Name Authority Cooperative
  Program (NACO) Regional Trainer, conducted two
  NACO workshops at the University of North
  Carolina, Chapel Hill (five days) and the Tampa
  Bay Library Consortium (three days).
•  
• Dan Reboussin and Peter Malanchuk taught the
  graduate African Bibliography course AFS5061 for
  the 10th consecutive year during Fall 2008.
•  
• Mark Sullivan, Lourdes Santamaria-Wheeler, and
  Will Canova conducted training in the Dominican
  Republic and Haiti for the Digital Library of the
  Caribbean (dLOC)
• John Nemmers, Jim Cusick, Carl Van Ness, and Flo
  Turcotte taught Preserving History An
  Internship in Historical Archives (HIS 4944)
  Fall 2008, Spring 2009.

20
New in UF Digital Collections

• Dan Reboussin worked with DLC to digitize the
  Martin Rikli Photographs, 1935-1936 a collection
  of 900 historic photographs of Ethiopia taken at
  the time of the Italian invasion.
• Lourdes Santamaria-Wheeler and Carl Van Ness
  completed the Elmer Harvey Bone Photograph
  Collection.
• Dina Benson and Stephanie Haas worked on the
  Coastal Engineering Archives. Cataloging
  Metadata completed a two year effort to catalog
  4,500 print publications transferred from the
  Coastal Engineering Archives.
• Jim Cusick worked with DLC to digitize the J.P.
  Anderson Civil War Letters.

21
New in UF Digital Collections

• Richard Philips and Paul Losch worked with
  Randall Renner to digitize Aymara Language
  Resources.
• Completed migration of three more DLXS PALMM
  collections to UFDC Eric Eustace Williams, US
  Virgin Islands History and Culture, and Florida
  Historical Legal Documents.
• The Florida Digital Newspaper Library is now
  ingesting 12 newspapers as born digital.
• UF theses submitted as Projects are now digital
  for the first time. Dina Benson, the IR
  Coordinator, established born digital ingest
  procedures for departments with projects and
  works with collection managers to receive
  electronic files from now on.
• UFDC saw many benefits from Mark Sullivans
  programming Embedded Flash views Map-It views
  Google-based map searching Embedded PDF views
  and, usage statistics are now available online
  for everyone to track usage and patron interests.

22
Info Commons Events
Below National Novel Writing Month Write-in Event

• Above Sleep from As to Zzzzs Brown Bag

23
Projects and Cool Stuff

• Staff from Acquisitions Licensing, Cataloging
  Metadata, and Development developed virtual
  bookplates used for certain gifts. IT created
  Javascripting and SQL queries for the virtual
  bookplates.
• IT created the Computer Availability Tool,
  allowing patrons to see the availability of
  computers in the library from anywhere.
• Government Documents and Cataloging Metadata
  completed two pilot projects to establish
  procedures and workflows for cataloging 300,000
  federal documents in storage. Seven staff
  cataloged over 1,000 titles and processed 6,500
  items in 12 weeks, and laid the groundwork for
  the multi-year cataloging initiative.
• Cataloging Metadata collaborated with the DLC
  and FCLA to successfully load over 9,000 UFDC
  titles into Mango.
• Jami Beserock, Michael Dietz, and Dee Hawes
  organized the Library West microfilm collection,
  which was in disarray after the recent move from
  Storage.

24
Employee Excellence Awards Nominees
Behind the Scenes
  Innovation

• Aimee Barrett
• Pat Haskins
• John Nemmers
•  

Nathan Davies Valrie Davis Sara Russell
Gonzalez
Instruction/Training 
Customer Service 
Ryan Litsey Angela Mott Lourdes
Santamaria-Wheeler  
Tina Pruitt Hang Soohoo Laurie Taylor  
Outreach
James Cusick
25
Activities Supported by the Employee Recognition
Committee

• Recognition event for the Libraries UF Capital
  Campaign Committee fund raising activities in
  this years UFCC campaign.
• Recognition event for the IT Department for their
  efforts in resolving issues related to a
  widespread virus on public computers at Marston,
  which required extensive time/staff outside of
  normal schedules to resolve.
• Recognition event for the completion of the
  Baldwin Library's NEH grant for cataloging and
  digitization.
• A framed article recognizing Jim Liversidge as
  one of the most interesting people in
  Gainesville.
• A framed article from the New York Times
  recognizing Iona Malanchuks I Love My Librarian
  award.

26
More Cool Stuff

• University Historian Carl Van Ness successfully
  undertook the difficult task of identifying the
  first African-American graduates from each UF
  college for the 50th Anniversary of Integration
  Committee. He also wrote several PR announcements
  and gathered images for media and slide
  presentations (including a segment on CNN's Black
  in America series).  

John Freund and Matthew Daley created a video on
pop-up book conservation.
27
Conference Planning

• Denise Bennett - ACRL Science Technology
  Section Conference Program Planning Committee,
  2008-09.
• Matthew Loving - Metropolis and Colony Conference
  (2009), UF College of Liberal Arts and Sciences.
• Blake Landor - Program Planner for the 2009 ACRL
  program at the Annual Conference in Chicago
• Peter McKay - Organized a Publishers Forum
  Future Directions in Business Information for
  the 2009 ALA Midwinter Conference.
• John Nemmers, Flo Turcotte, and Carl Van Ness
  Society of Florida Archivists Host/Program
  committee, Gainesville 2009
• Paul Lightcap Steve Carrico - E-Books Summit
  Preconference, Collection Development/Resources
  Sharing Conference.
• Jim Cusick - Program chair and coordinator for
  the 2009 Annual Meeting of the Florida Historical
  Society.
• Flo Turcotte - Local arrangements coordinator for
  the 2009 Marjorie Kinnan Rawlings Society
  meeting, Gainesville