Welcome to Commissioner Basic Training.

About This Presentation

Title:

Welcome to Commissioner Basic Training.

Description:

Welcome to Commissioner Basic Training. Please make yourself comfortable. We will be starting soon. Instructor: _____- Assistant Council Commissioner – PowerPoint PPT presentation

Number of Views:444

Avg rating:3.0/5.0

Slides: 105

Provided by: scoutingO

Learn more at: https://filestore.scouting.org

Category:

more less

Transcript and Presenter's Notes

Title: Welcome to Commissioner Basic Training.

1
Welcome to Commissioner Basic Training. Please
make yourself comfortable. We will be starting
soon.
Instructor _________- Assistant Council
Commissioner
2
Commissioner Quiz

The Unit Commissioner (true / false)
1. Reports to the District Executive.
2. Must be an expert in training adults and
youth.
3. Is only concerned with re-registering a unit
on time.
4. Should be familiar with the official
literature used by units for program.
5. Visits the unit committee only, on a regular
basis.
6. Must know the unit program planning process.
7. "Sells" the unit leader on district and
council functions, as a primary responsibility.
8. Periodically communicates with the chartered
organization representative to offer help.

3
Commissioner Quiz

The Unit Commissioner (true / false) -
continued
9. Regularly attends Roundtables to check up
on unit leaders.
10. Guides the unit through the annual service
plan.
11. May earn the Commissioners Key and/or the
Cub Scouter Award.
12. Attends monthly meetings of the district
committee.
13. Is not involved in the presentation of the
unit charter.
14. Must be familiar with the monthly program
themes.
15. Encourages assigned packs, troops, teams,
and crews to earn the Quality Unit Award.

4
Training Overview
Why Commissioners? Why Commissioners?
Aims and Methods Supporting the Unit
Commissioner Service Role Unit Program Planning
Units The Commissioners Top Priority Units The Commissioners Top Priority
The Unit Visit Effective Commissioner Leadership
Unit Visitation Reports Unit Committee Functions
Commissioner priorities Quality Unit Operation
How to Help a Unit How to Help a Unit
Youth Protection Charter Renewal Process
Counseling Annual Commissioner Service Plan
District Committee Lifesaving Commissioner
Membership Management
5

Commissioner
Basic
Training

6
Session 1

Why Commissioners?

7
OverviewWhy Commissioners?

Aims and methods
Commissioner service role
Supporting the unit
Unit Program Planning

8
Aims of Scouting

What are the aims of Scouting?
Character development
Citizenship training
Personal fitness

9
Methods of Scouting
Cub Scouting (Boys grades 1-5) Ideals Den Advancement Family involvement Activities Home and neighborhood centered Uniform Boy Scouting (Boys ages 11-17) Ideals Patrol Advancement Adult association Outdoors Personal growth Leadership Uniform Venturing (Youth ages 14-20) Ideals Group activities Recognition Adult association High adventure Teaching others Leadership
10
Council Mission

Promotes Scouting in a geographic area
Voluntary association of citizens
Representatives of chartered organizations
Provides Scouting services
Field service
Office support
Camps

11
District Mission

Organize and support successful units
Membership
Finance
Program
Unit service

12
The Commissioner Concept

The commissioner is the liaison between the local
council and Scouting units.
The commissioner's mission is to
Keep units operating at maximum efficiency
Maintain regular contact with unit leaders,
Counsel leaders on where to find assistance
Note weaknesses in programs
And suggest remedies
The commissioner is successful when units
effectively deliver the ideals of Scouting to
their members.

13
Job Description Card

Friend
Representative
Unit "GP doctor"
Teacher
Counselor

14
Unit Commissioner Responsibility Card

Visit regularly with the unit leader
Be aware of unit leader concerns and challenges
Serve as the unit leaders coach and counselor
Build a strong, friendly relationship
Using the literature and profile sheet, help the
leader see opportunities for improvement
Encourage unit participation in district and
council events

15
Unit Commissioner Responsibility Card

Report to the district commissioner or assistant
district commissioner as assigned
Help each unit earn the Quality Unit Award
Use the annual commissioner service plan, with
its scheduled opportunities for commissioner
contact with units
Know each phase of Scouting and its literature.
Be able to describe how each works.
Visit meetings of assigned packs/troops/teams/crew
s regularly, usually once a month

16
Unit Commissioner Responsibility Card

Work to ensure effective unit committees
Visit with the unit committee periodically
Observe the committee, offer suggestions for
improvement, and work to solve problems
See that adult leaders have adequate training
Make certain that proper techniques are used to
select and recruit unit leaders

17
Unit Commissioner Responsibility Card

Facilitate on-time charter renewal of all units
Help the unit conduct a membership inventory of
youth and adults
Help the unit committee chairman conduct the
charter renewal meeting
See that a completed charter renewal application
is returned to the council service center
Make arrangements to present annually each unit
charter at a meeting of the chartered organization

18
Unit Commissioner Responsibility Card

Attend all meetings of the commissioner staff
Become trained
Initial orientation and basic training
Arrowhead Honor and Scouters Key
Annual council commissioners conference
Know the resources available to the unit in the
neighborhood, district, and council

19
Unit Commissioner Responsibility Card

Set the example
Adopt an attitude of helpfulness
Keep promises
Be concerned about proper uniforming
Be diplomatic
Be a model of Scouting ideals
Conduct own Self-Evaluation on page 51 of the
Commissioner Fieldbook

Supporting the Unit

21
Indicators of Unit Health Pack

Leadership
Webelos den
Advancement
Attendance
Adult attendance
Den activity
Program operations
Den chiefs or den aides
Membership
Planned program

22
Indicators of Unit Health Troop

Youth leadership
Advancement
Adult assistance
Attendance
Outdoor program
Patrol activity
Budget plan
Membership
Meeting operation
Planned program

23
Indicators of Unit Health Crew

Adult Leadership
Elected Officers
Adult assistance
Membership
Meeting operation
Planned program

24
Evaluation Tools

Unit Self Evaluation Form Pack, Troop, Crew
Do unit leaders like evaluation?
What are your resources?

25
Danger Signals

Style of leadership
Leader wants to keep authority
Lacks faith in boys / leaders
Leader trains only by mass instruction
Leader does not grasp possibilities of patrol
method
Unit is not meeting
Unit is without adult leaders
Unit has no committee
No new members being added
Low attendance at meetings
Weak or poorly organized program
No advancement
No participation in day camp or summer camp
No unit budget

Unit Program Planning

27
Cub Scout Program Planning

Unit commissioners should understand process and
tools
( Cub Scout Leaders Book )
Program Helps and Pack Planning Chart
Council calendar
Chartered organization needs
Annual program planning conference
Monthly pack leaders meeting
DLC - DL meeting
Den Chief - adult meeting

28
Boy Scout Program Planning

Tools
Troop Program Features 4 volumes
Program Planning Chart
Boy Scout Leader
Program Notebook
Planning steps
Homework (get ready)
Find out what Scouts want (patrol leaders)
PLC annual planning, SPL presiding
Secure troop committee support
Pass the word. Publicize.

29
Venturing Crew Program Planning

Crew plans program
Program capability inventory (adult resources)
Adult hobbies, interests, skills, careers, and
Ideas from PCI to program planning forms
Venturing activity interest survey
Planning steps
Officers brainstorm activities
Officers discuss and evaluate each idea
Officers select activities and make calendar
Officers plan each month in advance

30
SummaryWhy Commissioners?

Aims and methods
Commissioner service role
Supporting the unit
Unit program planning

31
Session 2

Units
The Commissioners
Top Priority

32
OverviewUnits The Commissioners Top Priority

The Unit Visit
Unit Self Assessment
Commissioner Priorities
Effective Commissioner Leadership
Unit Committee Functions
Centennial Award Preparation

The Unit Visit

34
The First Unit Visit

Make appointment to visit an assigned unit
Go with your observer/coach/ADC
Worksheet will be filled out later
Take your resource kit
Observe for the entire meeting
Do not participate beyond introductions
Both new commissioner and coach fill out
independent worksheets
Always wear your complete uniform as an example

35
Unit Visitation Reports

Using the
Unit Self Assessment Sheet

36
New Unit Self Assessment
New Form By National to be used by units in
conjunction with the help of the UNIT
Commissioner NOTE Troop and Crew forms are
similar
37
New Unit Self Assessment

Guidelines for Unit Self-Assessment and
Action Planning Meeting
Present at meeting Unit LeaderUnit Committee
ChairUnit Commissioner
Purpose of meeting (Use as the agenda for the
meeting.)
To evaluate the unit's progress toward
achieving the Quality Unit Award
To review the unit's goals, successes, and
vision for the coming year
To identify any areas of improvementleaders
hip, program, and membership
To determine any specific actions needing
to be taken to assist with unit improvements and
determine who will follow up on those actions
To schedule any necessary follow-up to
monitor progress
When to conduct meeting
After the unit commissioner has visited the
unit for the first time
Annually to review strengths and areas of
improvement to help provide direction for needed
support, preferably six months prior to the
annual charter renewal
As needed when a problem arises
When unit leadership changes

38
New Unit Self Assessment

How should the arrangements for this meeting be
set up?
The unit commissioner speaks to the unit
leader during the first unit visit to schedule
the meeting date, time, and location.
The dialog should include
Approaching the unit leader after
the meeting and requesting that a second meeting
be set up with the unit leader
and the unit committee chair.
Setting the meeting, preferably at
the leader's or the chair's home. Asking
them to complete the unit self-assessment form
prior to the meeting. Letting them know the
visit will include a discussion of the self-
assessment form
and how the goals and vision of
their unit's program can be supported
Why only the unit commissioner, unit leader, and
unit chair?
It provides a small group to openly analyze
the program, their unit's needs, and steps to be
taken to help resolve any issues.

39
New Unit Self Evaluation

It helps open a dialog between the unit
and the district. Once they meet and determine
what needs to be done, others can be involved in
helping determine which direction to go and any
potential improvements that can be identified
What preparation should be made prior to the
action planning meeting?
Review the statistics of the unit available
from the local council and the district team,
especially looking atQuality Unit
statusOutdoor program participationAdvancement
reportsTrained leadership statusYouth
Protection training Participation in district
and council eventsRoundtable attendance
Complete the unit self-assessment form after the
visit to analyze observations and review the
statistics gathered from the council/district
prior to the action planning meeting. (The
self-assessment form is designed to take the
place of the commissioner worksheet previously
used by commissioners.)

The Second and Third
Unit Visits

41
Second / Third Unit Visits

Second visit unit meeting
Go by yourself
Stay only 15 minutes (drop-in)
Take your resource kit
Make worksheet (or changes)
Third visit committee meeting
Visit with chartered organization representative
Be prepared with ways to help
Give everyone your phone and address
Wear your complete uniform as an example

Commissioner Priorities

43
Commissioner Priorities

Remember your job description
Stick to your primary responsibility
Unit focus

Let Us Give You A Helping Hand
44

Effective Commissioner Leadership

45
Effective Commissioner Leadership

Evaluate and improve your own performance
Maintain a positive and enthusiastic attitude
Work successfully with adults
Guide unit leaders in working successfully with
boys
Set a good example for the boys and other adults
Continue learning and growing in leadership
skills
Practice good communication

Unit Committee Functions

47
Unit Committee Functions

Packs
Troops
Teams
Crews

48
Pack Committee

Advancement
Finance
Outings
Training
Membership re-registration
Record keeping correspondence
Public relations
Friends of Scouting

49
Troop Committee

Advancement
Finance
Equipment
Outdoor program
Transportation
Leadership
Membership re-registration
Friends of Scouting

50
Venturing Committee

Advancement
Finance
Equipment
Training program
Transportation
Leadership
Membership re-registration

51
(No Transcript)
52
National Centennial Award

Unit sets their own goals in Feb
Commissioner helps in the completion
UC confirms that goals have been completed by Oct
UC signs form with DE and appropriate Unit Leader
Form turned into Council for AWARD

Units Determine Their Goals and how they will
Accomplish Them

54
SummaryUnits The Commissioners Top Priority

The Unit Visit
The Second and Third Visit
Unit Self Assessment Form
Commissioner priorities
Effective commissioner leadership
Unit committee functions
Centennial Award Criteria

5 Minute
Break!

56
Session 3

How to Help a Unit

57
OverviewHow to Help a Unit

Youth Protection
Counseling
The District Committee
Membership Management
Unit Charter Renewal Process
Annual Commissioner Service Plan
The Lifesaving Commissioner

58
Youth Protection

The problem of child abuse has become one of the
most significant social problems facing our
nation. Recent public opinion polls rank the
problem of child abuse second only to drug abuse
as a national concern.
Completion of the adult Youth Protection Training
Course is REQUIRED by all adult leaders
accompanying Scouts on field trips, outings,
camping trips, etc.
Youth Protection Training is offered by the
council on a monthly basis. It is also offered
by many individual units. Recertification is
required every 3 years.
Commissioners are encouraged to take the
councils Youth Protection Training course.

59
BSAs Five-Point Strategyto Prevent Child Abuse

Educate adult volunteers, parents, and youth to
aid in the detection and prevention of child
abuse.
Establish leader-selection procedures to prevent
offenders from entering your organization
leadership ranks.
Establish policies that create barriers to child
abuse within the program.
Encourage youth to report improper behavior in
order to identify offenders quickly.
Swift removal and reporting of alleged offenders.

60
The Three Rs ofYouth Protection

RECOGNIZE
RESIST
REPORT

61
The Commissioner andYouth Protection

Commissioners can help in several ways
Conduct annual Youth Protection visit each fall
for unit adults in every unit you are assigned to
serve (usually as part of your November visit at
a unit committee meeting).
Help units and their chartered organizations use
proper leader selection procedures.
Coach unit people if child abuse occurs.
Promote unit use of videos designed to protect
boys from abuse
It Happened to Me - Cub Scout-age boys
A Time to Tell - Boy Scout-age boys
Personal Safety Awareness - high school-age youth
Explain to unit adults how boys and parents use
the Youth Protection inserts in the front of
their handbooks.

Counseling

63
Counseling

"Listen to someone in such a way that they will
solve their own problems."

64
Fundamentals Of Good Counseling

Time and place with no interruptions
Understand what the leader is saying
Let the leader know you hear and understand
Do not give advice!
Guide the discussion through questions
Leader solves his/her own problem
If they don't solve their own problem
Give information
Propose possible alternatives
Let leader pick best solution
Summarize from time to time to keep on track
Support thinking with information
Know the difference between information and
advice
Resources
Commissioner Fieldbook, Counseling
Trainer Development Conference, Counseling
Wood Badge, Counseling

65
District Committee

Four function organization
Membership
Finance
Program
Unit service

66
Membership Functions

Fall Roundup
Spring Roundup
Special membership rallies
Advice and help to units with
membership problems

67
Finance Functions

Friends of Scouting
Council Popcorn Sale
Endowment/Trust Funds(e.g. James E. West Award)
Advice to units

68
Program Functions

Camping
Activities
Advancement
Training
Health Safety

69
Camping

Order of the Arrow
Where to go camping
Summer camp promotion
Philmont

70
Activities

Scout Expo
Camporees, KlondikeDerby's, First Aid
Meets,etc.
Scouting for Food
Scouting Anniversary Week
District Recognition Dinner

71
Advancement

Eagle Boards of Review
Merit Badge Counselors
Venturing awards
Advice / training for units
Heroism awards
Adult recognition

72
Training

Cub Scout
Fast Start
New Leader Essentials
Leader Specific Training
Tiger Cub, Cub Scout, Webelos
Cubmaster and Assistant
Pack Committee
Youth Protection
Pow Wow, Roundtables
Wood Badge

73
Training

Boy Scout
Fast Start
New Leader Essentials
Leader Specific Training
Scoutmaster and Assistant
Intro to Outdoor Leadership Skills
Troop Committee
Youth Protection
Roundtables
NYLT, Den Chief Training
Wood Badge

74
Training

Venturing
Fast Start
New Leader Essentials
Leader Specific Training
Venturing Crew Advisers / Adults
Intro to Outdoor Leadership Skills
Youth Protection
Roundtables
Kodiak Leadership Trek
Powder Horn
Wood Badge

75
Health Safety

Monitor district events

Membership Management

77
Membership Management

Year-round recruiting
Birthday greetings
Phone Invitations
Personal Invitations
Webelos-Scout transition
Preventing dropped units
Assigned to unit
Assigned while organizing new units

Unit CharterRenewal Process

79
Charter Renewal

If commissioners are providing regular
visitation and doing their job as in the Annual
Service Plan, then re-chartering becomes a minor
paperwork exercise.

80
Objective

Reregister unit
On time
Maximum membership
Good leadership

81
The Plan

90 days before
District Executive visit Institution Head
Printout available (to right person!)
60 days before
Membership inventory
Recruit to make up loss
100 Boy's Life?
45 days before
Charter renewal meeting
Boys
Adults
Fees
Approvals
Plans for the next year (Quality Unit)
15 days before
Charter turn-in night
60 days after
Charter presentation

82
Ninety Days Before

District Executive visits Institution Head
Friendly visit
or
"How can I help?"

83
Sixty Days Before

Membership inventory
Set review meeting
Uniform inspection?

84
Forty-Five Days Before

Charter review meeting
Youth
Adults
Fees
Approvals
Centennial Award Status
Plans

85
Fifteen Days Before

File charter Electronically

86
Electronic Re-chartering

Insure that unit has password and knows how to
find the site
http//www.ppbsa.org/ then select Internet
Re-chartering
Or https//scoutnet.scouting.org/ucrs/UI/home/defa
ult.aspx for direct access
Insure that a hard copy signed and payment are
turned into Council

87
Sixty Days After

Charter presentation
Chartered partner
and
The unit
Sample presentation inCommissioner Field book

88
Some Techniques

Talk about 100 Boy's Life early and often
Committee members do membership follow-up
Discuss Centennial Award with the whole committee
(several times a year)
Commissioner (the expert) checks information
before Unit re-charters electronically
Charter renewal checklist (available)