Sally Alexander, Director 970 491 7726 (Direct)

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Office of Risk Management Insurance

• Sally Alexander, Director 970 491 7726 (Direct)
• Sally.alexander_at_colostate.edu
• Mona Steinke, Program Assistant 970 491 1432
• OFFICE OF RISK MANAGEMENT INSURANCE
• 141A General Services Building
• Campus Delivery 6002
• Front Desk 970 491 6745
• Fax [phone]

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Office of Risk Management Insurance
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Office of Risk Management Insurance

• International Travel Procedures
• April 1, 2009
• Prior to Pre Trip travel Voucher all travelers
  must register with Risk Management prior to
  departure
• All international travel pre trip travel vouchers
  in academic units require Deans signature
  BEFORE sent to the Provosts Office for approval
• For Administrative units pre trip travel
  vouchers require Vice Provost/ Vice Presidents
  signature before it is sent to Provosts Office

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Office of Risk Management Insurance

• Provosts Office Proposed Flow Chart for
  International Travel Approval Process.
• See http//www.provost.colostate.edu/index.asp?url
  Resources/faculty_affairs
• See Step 2B.

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Office of Risk Management Insurance

• Why Register with Risk Management?
• Insurance Coverage
• International emergency response

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Office of Risk Management Insurance

• Improvements in the system since April 1, 2009
• Time Period.
• From 6 weeks notice to 5 to 7 days.
• Online registration system
• More efficient, quicker, easy to use.
• Travel Advisory Waiver
• Language has been improved. Contact Office of
  General Counsel if you have questions.

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Office of Risk Management Insurance

• Online registration
• Http//www.ehs.colostate.edu/WRisk/travelHome.aspx
  
• Select Intl Travel Application
• Need CSU EID.
• Who? All CSU Faculty and Employees traveling
  internationally on CSU business (whether using
  CSU funds or not.)
• Either individual travelers, or administrative
  assistants in charge of pre trip travel.
• Generate an approval notice to be printed out and
  attached to pre trip travel voucher for approval.
  

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Office of Risk Management Insurance

• Countries subject to a US State Department Travel
  Advisory require EACH traveler to complete and
  sign a travel advisory waiver, and fax it to Risk
  Management at 1-4804.
• For current travel advisories http//travel.state.
  gov/travel/cis_pa_tw/tw/tw_1764.html

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Office of Risk Management Insurance

• Students!!!
• CSU EID status
• Where traveler has a student status as recorded
  in CSU EID notification will be sent to OIP.
• Students traveling as employees- RM
• Students traveling internationally as part of
  their student status OIP
• OIP will require students to complete
  documentation, and will require a waiver where
  travel is to a destination subject to a US State
  Dept Travel Advisory

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Office of Risk Management Insurance

• Whats New?
• Continue to look at ways to streamline process
• Kuali Travel Portal
• Office of International Education
• International Emergency Response planning
  Public Safety Team.
• No registration prior to departure, means that
  trip expenses may not be reimbursed.

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Office of Risk Management Insurance

• Whats Covered?
• Reasonable medical expenses
• Medically necessary evacuation
• Repatriation of remains
• Security evacuation
• Liability auto accidents
• Lost document assistance
• Translation services
• In country assistance

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Office of Risk Management Insurance

• Whats NOT Covered?
• Spouse or dependents.
• Personal / private/ for pleasure trips
• Intentional / criminal acts.
• Immigration/ visa violations
• Trip cancellation/ delay coverage. (Cost of plane
  tickets in the event of cancellation or delay
  based on an insurable event.)

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Office of Risk Management Insurance

• How to file a claim?
• Most common Medical Expenses for treatment
  (illness) received while on official CSU
  business.
• Keep all receipts, invoices etc of your doctors/
  hospital visit, keep copies of correspondence
  with personal health insurer.
• Contact Risk Management immediately on your
  return
• Risk Management will assist you in submitting
  claim. Chubb will send correspondence (admitting,
  denying, payment directly to you. ) We have 30
  days to notify Chubb.
• Insurance is Excess so need to submit to
  personal health insurer first.

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Office of Risk Management Insurance

• Sally Alexander, Director 970 491 7726 (Direct)
• Sally.alexander_at_colostate.edu
• Mona Steinke, Program Assistant 970 491 1432
• OFFICE OF RISK MANAGEMENT INSURANCE
• 141A General Services Building
• Campus Delivery 6002
• Front Desk 970 491 6745
• Fax [phone]

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Office of Risk Management Insurance

• Other contacts
• Provosts Office http//www.provost.colostate.edu
  /index.asp?urlResources/faculty_affairs
• Travel Services http//busfin.colostate.edu/trv.as
  px
• Office of International Programs (for ALL
  Students) http//wsprod.colostate.edu/cwis30/2007/
  main/index.asp
• Human Resource Services Benefits Office
  Travel Insurance (for vacation/ personal use,
  includes spouses.) http//www.hrs.colostate.edu/be
  nefits/index.html