NCBMP Leadership Institute

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NCBMP Leadership Institute

• DR. BEVERLY A. BRYANT, CHE
• President, National Coalition of
  Black Meeting Planners
• Director, Hospitality and Tourism
  Administration
• School of Business
• North Carolina Central University
• Durham, North Carolina

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Educating and Motivating Prospective Board
Members
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Prospective Board Member Introductions
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Seminar Purpose

• Understanding of the role and functions of the
  NCBMP Board
• Understanding of the History and Mission of
  NCBMP.
• Understand the role of board members, and
• Examine critical factors that make boards
  successful.

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4 Cs Introduction

• Color
• Car
• Character
• Cuisine

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NCBMP.
Since 1983, the premier professional organization
for

• Black Meeting Planners
• Association Executives
• Suppliers and
• Other Hospitality Professionals

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The Beginning-1983Six Founding Members

• Chairman Kermit Hall
• President Howard Mills
• Vice President Oliver Childs
• Vice President Lillie Van Landingham
• Secretary Sylvia Thomas
• Treasurer George Turner

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Early Board Meetings

• National Urban League Office-New York
• Philadelphia, Pennsylvania
• Washington, DC

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Conferences

• 1st Annual Conference-Washington, DC
• 45 members in attendance
• Corporate Partners J.W. Marriott Hotel,
  John Dixon, GM
• Eastern Airlines-Charles Wright
• 2nd Annual Conference-New Orleans, LA
• 3rd Annual Conference-Miami Beach, FL
• Management Companies
• Dean Sayles Enterprises
• Slack, Inc.
• OJA Associates, Inc.

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Current Board Leadership

• Chairman Richard Snow, Kappa Alpha Psi
  Fraternity, Inc.
• President Beverly A. Bryant, Ed.D., CHE, North
  Carolina Central University
• Vice President Sharon Seay, CMP, National
  Funeral Directors Morticians Association
• Secretary Sharmagne Taylor, CMP, On-Site
  Partners
• Treasurer Carolyn Crawford, CMP, National
  Conference of Black Mayors, Inc.
• Director J. D. Andrews, Ph.D., The Council on
  Professional Recognition
• Director Janice Mardis, National Bar
  Association, Inc.
• Director Carnita Chopin, Hilton Sales Worldwide
• Director Clayton Hicks, OD, National Optometric
  Association
• Director Roy Jay, The Idea Works, LLC
• Director Charles Jones, American Airlines
• Director Shirley Henderson, CTC, Ben E. King
  Stand By Me Foundation, Inc.
• Director Patricia Norman, CMP, National Medical
  Association
• Director Brian Parker, AB Parker Associates,
  Inc.
• Director Shirley Rivers, SAR Associates
• Director Connie Kinnard, Nashville Convention
  and Visitors Bureau
• Immediate Past Chairman John Crump, JD, CAE,
  CMP, National Bar Association
• Chairman Emeritus Howard Mills, CMP, LBerta
  Enterprises, Inc.
• General Counsel Frank Seales, Jr., Esq.

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NATIONAL COALITION OF BLACK MEETING
PLANNERSOrganizational and Responsibility Chart

• Chairperson
• Board/Governance/Strategy

Administrator Daily Management
General Counsel Legal Issues
President Daily Administration
Administrative Staff
Vice President Committee Oversite
Treasurer Budget/Finance
Secretary Minutes/Reports
Officers Fundraising/Governance
Committees
Membership
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Committee Structure

• Standing Committees
• Membership and Ethics
• By-Laws and Recommendations
• Conference/Program Planning
• Educational Assistance Program
• Budget and Finance
• Nominating
• Ad-hoc Committees
• Public Relations/Communications
• Fundraising
• Awards
• Site Selection

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FAQs for Prospective Board Members

• Why become a board member?
• Where do I start?
• What exactly is expected of me?
• What is the time commitment required?
• How can I make a difference?

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Nuggets of Truth

• To contribute to the betterment of ones
  community
• To effect positive change for NCMBP
• To make a difference in the meetings industry

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What is Leadership?
Good leaders make people feel that they're at
the very heart of things, not at the periphery.
Everyone feels that he or she makes a difference
to the success of the organization. When that
happens people feel centered and that gives their
work meaning. -Warren Bennis
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...the ability to influence
If you think you are leading and no one is
following, then you are only taking a walk.
-Leadership Proverb
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Successful Leadership Principles of Board Members

• It Takes a Team
• T.E.A.M.-Together Everyone Achieves More
• The test of the Board members is taking the
  vision from me to we
• The Law of Team Together-Team Apart
• The Law of Tell Your Cat

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As a Board Member

• Represent the interest of the people served by
  NCBMP.
• Focus my efforts on the mission of the
  organization and not on my personal goals.
• Not use the organization or my service on this
  Board for my own personal advantage or for the
  individual advantage of my friends or supporters.
• Keep confidential information confidential

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As a Board Member contd

• Keep all Board issues with an open mind, prepared
  to make the best decision for the whole
  organization.
• Do nothing to violate the trust of those who
  elected me to the Board or those we serve.
• Never exercise authority as a Board member except
  when acting in a meeting with the full Board or
  as I am delegated by the Board.

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Your Liability as a Board Member

• Regular attendance at board meetings
• Know your board policies well and follow them
• Examine minutes before they are approved.
• Clarify each motion before voting.
• Ask the legal counsel for clarification when a
  question of legality arises.
• Ensure that liability insurance exist to cover
  the organization.

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Governance Tasks of a Board
NCBMP Board
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Setting the Vision

• An organizations vision is its description of
  its desired future.
• The vision defines the boards destination, helps
  the board set direction and is the foundation for
  board actions and decision making
• The clearer the vision, the easier it is for the
  people to create the mental image that the board
  is striving to achieve.

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Setting Strategic Direction

• A board sets out on a mission to transform the
  current reality into a desired future.
• The board mission is the reason the organization
  exists.
• Goals define the boards strategy for achieving
  the mission.

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Approve the Budget

• A budget is simply a forecast of expected
  revenues and expenditures for a stated period of
  time, usually a year.

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Focus on Results

• The boards eyes should always be looking beyond
  the present to the future.
• The board should set clear expectations for
  performance and results.

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Focus on Results

• The boards eyes should always be looking beyond
  the present to the future.
• The board should set clear expectations for
  performance and results.

You dont have to know how to drive the train,
but you do need to assess whether or not it is on
the track you intended and headed for the agreed
upon destination.
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Advocating for the Membership

• Effective governance requires that board members
  keep their members needs as their high priority
• Boards primary focus must be toward the
  membership and how the organizations mission and
  vision serves their needs.

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Communicate Effectively

• The board speaks as a corporate body.
• The Chairman is the official spokesperson of
  NCBMP. In his absence, the President is the
  official spokesperson.

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Group Perceptions of Value
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Synergy for Board Success
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Commitment
Four Types of People

• Cop-outs People who have not goals and do not
  commit.
• Hold-outs People who dont know if they can
  reach their goals, so they are afraid to commit.
• Drop-outs People who start toward a goal, but
  quit when the going gets tough.
• All-outs People who set goals, commit to them,
  and pay the price to reach them.

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Contribution

• Gifts and talents
• Influence
• Creditability
• Knowledge and experience
• Creativity and innovation
• Competence
• Courage
• One person seeking glory doesnt accomplish
  much. Success is the result of people pulling
  together to meet common goals.
  -John Maxwell

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Communication

• Communicate to build understanding, support and
  acceptance.
• Board chemistry enhances personal connections.
• Conflict management that reduces tension rapidly.
• Community that makes the journey fun.

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Character

• More than talk
• Talent is a gift, Character is a choice
• Character brings lasting success with people
• Leaders cannot rise above the limitations of
  their character.

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Cooperation

• WISHBONES- spend their time wishing someone would
  do the work.
• JAWBONES- who do all the talking, but very little
  else.
• KNUCKLESBONES- who knock everything anyone ever
  tries to do, and
• BACKBONES- who get under the load and do the
  work. - Unknown

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Leadership Principles for Board Members
As a member of this Board I will

• Represent the interest of all people served by
  this organization.
• Not use the organization or my service on this
  Board for my own personal advantage or for the
  individual advantage of my friends or supporters.
• Keep confidential information confidential.

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Leadership Principles for Board Members

• Approach all Board issues with an open mind,
  prepared to make the best decision for the whole
  organization.
• Do nothing to violate the trust of those who
  elected me to the Board or those we serve.
• Focus my efforts on the mission of the
  organization and not on my personal goals.
• Never exercise authority as a Board member except
  when acting in a meeting with the full Board or
  as I am delegated by the Board.

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Thank You!

• Who would ever doubt that a small group of
  thoughtful and committed individuals could change
  the world, indeed that is the only thing that
  ever has.
• -Margaret Mead