Mail and C

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Mail and CS - The Next Evolution in Notes Client
Messaging
Jill Jones Notes Client Product Manager
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Agenda

• Overview
• What's New in Lotus Notes 6 Mail
• What's New in Lotus Notes 6 CS
• CS Best Practices and Coexistence
• More Information
• QA

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Product Design Goals for Notes

• Improve ease of use
• Improve end-user productivity
• Strengthen replication and mobility features
• Continue to focus on collaboration
• Enhance performance
• Streamline administration

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Functional Goals for Mail and CS

• Faster human processing
• Expose more functions directly
• Improved assistant/delegate mailbox/calendar
  management
• Minimal user retraining

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Messaging Enhancements

• Inbox view
• Attachment handling
• Mailfile management
• Trash
• Ambiguous names
• Related Topics
• vCard
• Contact Management

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Messaging Enhancements

• Color-coded view entries
• Auto refresh for incoming messages
• End-user frame customizations preserved
• column placement, column width, sort
• Show unread counts in folders
• Attachment handling improvements

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Messaging Enhancements (continued)

• Trash Folder
• Messages are immediately moved to trash
• Automatic time for deletion is customizable
• Messages can be restored
• Ambiguous Names Dialog box
• Improved dialog box shows detailed information
• Name, alternate name, mail address, mail domain,
  location
• Details button takes you to Domino Directory
  Entry
• vCard Handling
• Messages with attached vCards can be viewed and
  copied to your personal name and address book
• vCards can be created by copying and pasting from
  the public and personal Directories

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CS Enhancements

• Calendar User Interface
• Time Zone Support
• Enterprise Calendar Management
• Resource Reservations
• To Do's
• Related Topics
• Printing
• Wireless Device Synchronization

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Calendar User Interface

• User Interface Enhancements
• Calendar notices
• Open often used calendars of others
• New notification options

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Calendar User Interface (continued)

• Side by side conflicts
• Color code entry types
• Drag start/end time to reschedule
• Display dual time zones
• Icons for private, pencil-in and draft

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Calendar User Interface - Scheduling Form

• New layout for easier scheduling
• Sametime online meetings
• Independent time zones in a single entry
• Meetings/appointments can span midnight

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Calendar User Interface - Scheduling Form
(continued)

• Embedded Scheduler
• Show who can and cannot attend meetings
• Drag/drop appointment indicator
• Display appointment details
• Provide access to other calendars and
  appointments
• Provide suggested meeting times

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Enterprise Calendar Management

• Secure calendar management
• Assistant can create meetings with Executive as
  the chairperson
• Assistant can see a placeholder for private
  entries in the Executive's calendar
• Action bar shortcuts to quickly open the
  Executive's calendar

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Enterprise Calendar Management (continued)

• Easy for assistants to manage multiple calendars
• Email notification to assistant when Executive
  receives invitation
• Email notification for accepts and declines when
  the Executive is the chairperson
• Notifications include doclinks to allow quick
  access to the invitation, acceptance, etc.
• Multiple assistants can manage the same calendar

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Resource Reservations

• New Resource type (i.e., Sametime Online Meeting
  Place)
• Edit reservations created in resource database
• More detailed reservation forms
• Repeat dates, requester, purpose
• Improved overall messages
• Individual room/resource calendar

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To Do's

• In view adding and editing
• Customizable view
• Categories
• Better calendar tracking
• Display on calendar based on user preference
• Carry uncompleted To Do's to the next day

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Related Topics

• Emphasis on Printing
• Customized Print Settings for CS
• Group Calendar Printing
• Print to document
• Synchronization with Wireless Devices
• Wirelessly via WAP
• View Calendar using Today, Tomorrow and Next
• Accept/deny invitations
• Sync to native handheld calendar (e.g., Palm OS,
  Win CE, PocketPC 2002) with EasySync Pro

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Best Practices for CS

• Assistants and Executives should be on the same
  client/server versions
• For faster busytime processing, keep users who
  often work together on the same server
• For best performance it is recommended that the
  Resource Reservation database reside on it's own
  server

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Why upgrade to Lotus Notes 6?

• Lower TCO
• CS enhancements
• Roaming user support
• Increased usability
• Minimal retraining
• Increased Administrative controls

• Increased Productivity
• Drag and Drop support
• Sametime integration
• Calendar view
• Attachment handling
• Mailfile management
• Enterprise calendar management

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More Information

• Web site locations
• www.lotus.com
• www.lotus.com/ldd (formerly notes.net)
• Rnext Pre-release 2
• Notes/Domino fixlist Database
• www.lotus.com/mobile
• www.lotus.com/support
• www.lotus.com/education

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QA

• Submit your questions now by clicking on the
  Ask A Question button in the bottom left corner
  of your presentation screen.

Download Lotus Notes Pre-release 2
www.lotus.com/ldd/notes6